Brooking Street Bugle On Line - BSB Issue No.72 (New Series) Photographs

THE BROOKING STREET BUGLE
Issue No. 72 (New Series)
ISSN 1321 - 1463

Publication Date: 18 December 2001

Published and Printed by:
The Buddhist Discussion Centre (Upwey) Ltd.
A.C.N. 005 701 806 A.B.N. 42 611 496 488
33 Brooking Street, Upwey, Victoria Australia 3158. Telephone and Fax +61 3 9754 3334
e-mail address wbu@bdcu.org.au
World Fellowship of Buddhists Regional Centre

Lifetimes of Learning
and the cultivation of Friendliness, Practicality, Professionalism,
Cultural Adaptability and Scholarship.

websites

www.bdcu.org.au	www.companyontheweb.com/buddhatext
www.bdcublessings.net.au	www.companyontheweb.com/buddhamap
www.bddronline.net.au	www.skybusiness.com/j.d.hughes
www.bsbonline.com.au	www.buyresolved.com.au

Editor: John D. Hughes Dip.App.Chem.,T.T.T.C., GDAIE
Vice-president, World Fellowship of Buddhists
Assistant Editor: Pennie White BA. Dip Ed

The Purpose of this Internal Publication

The purpose of this internal publication is to:

1. Advise Members and others of coming events
2. Monitor and report on current activities of our Task Units
3. Improve fundraising initiatives
4. Show concrete examples of our five styles of cultivation
5. Provide advice of Occupational Health and Safety (OH&S)
6. Declare and celebrate daily events
7. Provide accurate information to our website for free distribution

Copyright Provisions

The Brooking Street Bugle is for Free Distribution. It contains Buddha Dhamma material and is provided for the purpose of research and study. It is also published online with colour photographs at www.bsbonline.com.au. Brooking Street Bugle On Line is a registered Business Name in the state of Victoria. Permission is given to make printouts of this publication for FREE DISTRIBUTION ONLY with acknowledgements of the source. address, ACN and full address. Please keep it in a clean place.

"The gift of Dhamma excels all other gifts".

Disclaimer

INDEX

1. Glossary
2. Company Structure
3. Coming Events
4. Sangha News
5. Keynote Opportunities
6. Appeals and Special Projects
7. Current Research and Development Interests
8. John D. Hughes’ News
9. Information Technology News
10. Occupational Health and Safety (OH&S)
11. Corporate Governance & Reporting (CGR)
12. International Dhamma Activities (IDA)
13. Local Area Planning & Asset Management (LAPAM)
14. Members’ News
15. Sharing of Merit
16.Funds Appeal
17. Photographs

1. GLOSSARY

ISP: Internet Service Provider
T.T.T.C.: Trained Technical Teacher's Certificate
GDAIE: Graduate Diploma in Adult and Industrial Education
E.C.C.V: Ethnic Community Council of Victoria

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2. COMPANY STRUCTURE

The Company the Buddhist Discussion Centre (Upwey) Ltd. operates under the Australian Securities and Investments Commission's Company Code in accordance with our Articles of Association and Memorandum of Association.

Directors of the Centre

Julian Bamford, B.A. App.Rec.
Anita Svensson, R.N.Div1
Evelin Halls

The Directors, Office Bearers and Vice Presidents are responsible to a General Committee comprising all financial Members of the Buddhist Discussion Centre (Upwey) Ltd.

Office Bearers

Julian Bamford, B.A. App.Rec. - President
Pam Adkins B.Bus.Ass.Dip.Bus - Treasurer
Anita Svensson, R.N.Div1 - Secretary

Vice Presidents

John D. Hughes Dip.App.Chem.T.T.T.C. GDAIE - International Dhamma Activities
Anita Svensson, R.N.Div1 - Corporate Governance & Reporting
Frank Carter B.Ec. - Local Area Planning & Asset Management

Joint Vice Presidents

Julian Bamford, B.A. App.Rec - International Dhamma Activities
Lisa Nelson - Corporate Governance & Reporting

Special Positions

John D. Hughes Dip.App.Chem.T.T.T.C. GDAIE
Teacher of Buddha Dhamma Practices
Editor Buddha Dhyana Dana Review
Editor Brooking Street Bugle
Executive Producer Buddhist Hour Radio Broadcast

Pennie White B.A. Dip.Ed.
Assistant Editor Buddha Dhyana Dana Review
Assistant Editor Brooking Street Bugle (new series)

Lisa Nelson
Assistant Secretary Corporate Governance & Reporting

Evelin Halls
Manager Enterprise Technology and Webmaster

Vanessa Macleod B.A.M.A.
International Liaison Officer
Information Officer

Anita Svensson, R.N.Div1
Manager Occupational Health & Safety

Frank Carter, B.Ec.
Joint Manager Occupational Health & Safety

Peter Boswell, CPA
Financial Controller

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3. COMING EVENTS

18-12-01	Prajna Paramita Teaching by Master John D. Hughes	7.30pm-8.30pm
21-12-01	Buddha Dhamma Teaching by Master John D. Hughes	7.30pm-8.30pm
23-12-01	Buddha Dhamma Chanting First Quarter Moon	6.00am-6.30am
23-12-01	Buddhist Hour radio broadcast	11.00am-12midday
24-12-01	Buddha Dhamma Teaching by Master John D. Hughes	7.30pm-8.30pm
25-12-01	Christmas Day Flower Stall	9.00am-5.30pm
25-12-01	Prajna Paramita Teaching by Master John D. Hughes	7.30pm-8.30pm
28-12-01	Buddha Dhamma Teaching by Master John D. Hughes	7.30pm-8.30pm
30-12-01	Buddha Dhamma Chanting Full Moon	6.00am-6.30am
30-12-01	Buddhist Hour radio broadcast	11.00am-12midday
31-12-01	Buddha Dhamma Teaching by Master John D. Hughes	7.30pm-8.30pm
27-12-01	Five Day Bhavana Course commences	All Day
28-12-01	General Meeting	8.30pm
30-12-01	Ch’an Class taught by Jan Bennett under the guidance of Ch’an Master John D. Hughes	1.00pm-4.00pm
31-12-01	Five Day Bhavana Course concludes	All Day
01-01-02	Buddhist Hour radio broadcast	12.00 midnight-1.00am
01-01-02	Prajna Paramita Teaching by Master John D. Hughes	7.30pm-8.30pm
04-01-02	Buddha Dhamma Teaching by Master John D. Hughes	7.30pm-8.30pm

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4. SANGHA NEWS

Our Teacher Master John D. Hughes, his wife Anita Svensson and our President Julian Bamford attended the Yun Yang Temple banquet 2001 as honoured guests on 15 December 2001.

John, Anita and Julian were welcomed by Master Ru Sun and met with the honoured guests Venerable Tang, Master Lin, other Venerables, Representatives of the State Government, the Mayor of the City of Whitehorse, Representative from the Chinese Cultural Officer, other government representatives and important guests.

Master John D. Hughes was in the opening procession lead by Master Ru Sun.

Approximately 450 guests attended the seven course vegetarian banquet and enjoyed a play called ‘The Mother Deer’ performed by children.

You may view many photographs of the important guests at this grand occasion online at www.bsbonline.com.au Brooking Street Bugle, Issue 72.

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5. KEYNOTE OPPORTUNITIES

Transcribing Buddhist Hour radio broadcast interviews

We want to transcribe all Buddhist Hour radio interviews and put these transcripts online.

For this reason, we need to make extra copies from the audio tapes to be able to transcribe from the copies.

Ethnic Communities Council of Victoria

We are members of the Ethnic Communities Council of Victoria (E.C.C.V.). The present contact person for the E.C.C.V. is Master John D. Hughes. Would any other Member like to track this organisation? See Master John D. Hughes.

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6. APPEALS AND SPECIAL PROJECTS

Fund Raising Strategies - 15 December 2001 for next 4 weeks

A Fund Raising Strategies report has been developed by the following Members:
Master John D. Hughes, Pam Adkins, Julian Bamford, Lenore Hamilton, Lisa Nelson, Rilla Oellien and Pennie White.

Our President, Mr. Julian Bamford is responsible for and overseas the planning and conduct of all fund raising activities of the Buddhist Discussion Centre (Upwey) Ltd. to ensure that we meet our financial commitments and that we comply with Australian Law.

Donations for Video Recording of Prajna Paramita Teachings

To make the causes to hear and view the Buddha Dhamma teachings now and in the future we will record on video the Prajnaparamita Teachings by Master John D. Hughes every Tuesday until May 2002.

Any persons wishing to donate money towards this great cause, please see Vanessa or Jocelyn.

To share in the merit of preserving Buddha Dhamma Teachings on video please see Pam Adkins, Vanessa Macleod, Jocelyn Hughes or Pennie White.

The Hi8mm & VHS video recordings of the Prajnaparamita Teachings will be stored in the white cupboard by PC5A.

Film Night 6 January 2002

The next fundraising film night is on Sunday 6 January 2002.

The movie is The Fellowship of the Ring, the first installment of the Lord of the Rings Trilogy.

Supper will be served after the film.

To make merit on the night you are welcome to provide food or drinks for the supper (preferably homemade) Contact Pam Adkins.

Please note this important event in your diary and notify Pam Adkins to purchase your movie tickets.

A MOVIE TICKET IS AN EXCELLENT GIFT.

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7. CURRENT RESEARCH AND DEVELOPMENT INTERESTS

Fifth Supplementary Offsite Installation Workspace

A new offsite installation workspace has been installed at our President's office at his new dwelling. This is the fifth such site. His supplementary workspace is available for use up to 1:00am by one Member at a time. It is anticipated most of our work at this workspace will be done by the President and his resident Presidential Assistant. The addition of our fifth offsite webstation installation workspace improves our fail safe position of our in-house Internet loading. We look forward to installing our sixth offsite website installation workspace within 3 months. Each offsite website installation we operate helps minimise traffic noise generated in Brooking Street. There is no need for Members to attend the Centre in the evening to work late. Web loading work at the Centre can cease at 10:00pm or earlier.

Bhavana Course - 27 to 31 December 2001

The next Five Day Bhavana Course for 2001 will commence on Thursday 27 December 2001 and conclude on Monday 31 December 2001.

Our Teacher has prepared a paper for the course “Knowing the time and place to establish merit”. This paper was included in Brooking Street Bugle Issue 71, at Appendix 1.

The Bhavana course is a very good opportunity to experience the way the Five Styles are practiced at our Centre and benefit from the insights gained by some of our long-standing Members.

For more information please read our website at http://www.bsbonline.com.au

Interview Transcripts Online

Leanne Eames, Vanessa Mcleod and Rilla Oellien transcribed interviews given by John D. Hughes, Andre Sollier, the Venerable Bhikkuni Kusuma and Vinitha Jayasinghe that were given at the Buddhist Hour radio broadcasts.

The transcripts can be found online at http://www.bdcublessing.net.au/archive.html.

Preserving Buddha Dhamma Teachings

To preserve Buddha Dhamma Teachings we record Teachings by Master John D. Hughes and our Buddhist Hour Radio Broadcasts on audio cassette tapes.

We prefer that 60 minute chrome audio cassette tapes be used for quality reasons.

To prevent “wow” in sound recording we rewind the audio cassette twice before recording.

The Buddhist Hour on CD-ROM

For the first time, we have a “Buddhist Hour” radio broadcast on CD-ROM, the 200th Buddhist Hour program that includes an interview with Buddha Dhamma Teacher John D. Hughes.

Member Pennie White prepared and presented this CD-ROM to our Teacher on 11 December 2001.

Pennie has offered to continue producing CD-ROMs of the Buddhist Hour radio broadcasts. She is happy sharing the knowledge of how to do this with other Members.

We would like to set up the technology required at our Centre. Presently, the CD-ROMs are prepared Pennie’s house, and the covers and copies can be prepared at the Centre.

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8. JOHN D. HUGHES’ NEWS

John D. Hughes will attend the International Conference on “Buddhism and World Peace “ 9 - 10 February 2002 in Bangkok, Thailand, with his wife Anita. The World Buddhist University’s Council Meeting will take place on 9 February 2002, and the International Conference will be held on 10 February 2002 and John is invited to be a panelist in the afternoon panel discussion session on “Buddhism and World Peace”.

On 17 December 2001, an independent Court appointed psychologist was visited by John D. Hughes, Anita and Anita's children and will report to the Court that more access to Anita's children be allowed. A separate bedroom has been prepared for Amber Svensson.

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9. INFORMATION TECHNOLOGY NEWS

Internet and Email setups

Documentation for our Internet and Email setups are updated and stored in i:/ida/uniteisp as well as in the middle drawer of the blue filing cabinet in Suite 2.

PC2A Update

On 11 December 2001, the hard disc on PC2A approached failure. PC2A has a new hard disk of 850Mb, installed by Frank Carter.

The Internet and E-mail setup on the new hard disc were done by Evelin Halls. Because of our greatly improved documentation and storage system the PC was back online quickly because we were able to find all necessary disks and information easily.

PC2A is a stand-alone machine with Internet Access and E-mail setup. The E-mail address on this PC is anitasvensson@bdcu.org.au.

Internet Access Backup

PC4 in the Suite 2 now has Pennie White's Internet account at her home workstation set up as a backup.

It has been verified by phone with Pennie White’s ISP that this setup is legal.

PC11 in the Sariputta Room will have Julian Bamford's Internet account as a backup.

Database backup

Our Database on PC1A was backed up on 17 December 2001 by Pennie and Evelin.

The database is now stored at four locations:

1. on the D: drive on PC1A at D:/Database
(this is where the data is automatically saved when working on the database)

2. on the I: drive on the LAN at I:/cgr/a_backup
(this serves as a backup and has to be done manually via the Windows Explorer)

3. on the red Zip disk stored in the IT store
(to do this backup use the Zip drive connected to PC5A)

4. burnt on a CD-ROM disk stored in the IT store

Please see Pennie or Evelin if you have any questions or if you would like to be trained how to perform the backup.

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10. OCCUPATIONAL HEALTH & SAFETY NEWS (OH&S)

A fire drill was held at the Centre on 1 December 2001. Fire Fighting Team Members Julian Bamford, Frank Carter, Lisa Nelson and Rilla Oellien participated in the drill.

The Fire Fighting Team will produce a Fire Hazard Reduction Do List every 2 weeks during the summer months. The first list will be placed on the Reading Room notice board on Tuesday 18 December 2001. This list is for all Members to act on during the high fire risk period. All Members are responsible for the reduction of fire hazards. Your participation in completing tasks on the list is essential to ensure we reduce the risk of fire.

A second Do List was produced after the fire drill for follow up actions required by the Fire Fighting Team Members. Both lists are printed below.

The next fire drill is scheduled for 22 December at 2.30 pm.

FIRE HAZARD REDUCTION DO LIST 16 December 2001

	Action	Responsible	Due Date	Done
1	Put rubbish out for Hard Rubbish Collection on 17 December 2001	Frank, Rodney	16/12/01	Yes
2	Chop branches and put out for hard rubbish collection on 17 December	Frank, Rodney, Jan, Julian	16/12/01	Yes
3	Weed driveway	All	on-going
4	Weed garden beds and fence lines	All	on-going
5	Remove weeds and wood pieces from around the Golden Pavilion	All	31/12/01
6	Whipper snipper to remove weeds from around the base of the main building	David	31/12/01
7	Split wood and place in wood tank	Rodney	31/12/01
8	Remove dead branches and fern stems from side fence	All	31/12/01
9	Tidy drum storage area and seal drum lids securely	Frank, Rodney	31/12/01
10	Remove paint from tool storage area	Frank, Rodney	31/12/01
11	Remove flammables from tool storage area.	Frank, Rodney	31/12/01
12	Place fuels in drums with good sealable lid	Frank, Rodney	31/12/01
13	Place fire water drums at suitable locations and fill with water	Frank, Rodney Lisa, Rilla	31/12/01
14	Place steel buckets near fire water drums	Lisa, Isabella,	31/12/01
15	Tidy area at rear of Suite 10	Frank, Rodney, Jan, Julian	31/12/01
16	Stack wood at rear of Suite 10 into racks	Frank, Rodney, Jan, Julian	31/12/01
17	Stack wood from Suite 10 entrance to behind Suite 10	Frank, Rodney, Jan, Julian	31/12/01
18	Cover carpet under caravan with sizalation	Frank	20/01/02
19	Repair Ch’an garden retaining wall	Frank, Jan, Julian	20/01/02
20	Remove log from outside Ch’an Hall	Julian	20/01/02
21	Remove display systems from near caravan	Frank, Rodney, Jan, Julian	20/01/02
22	Secure lockable door to Suite 10A	Frank, Rodney	20/01/02
23	Remove all flammable objects from under the house, Emerald Pavilion, Suite 11, etc	Frank, Rodney, Jan, Julian	20/01/02
24	Remove canvas sheets from Bell Tower	Frank, Rodney, Jan, Julian	20/01/02

FIRE FIGHTING TEAM DO LIST for two weeks commencing 17 December 2001

No.	Action	Responsible	Date Due	Done
1	Confirm who are the active Fire Fighting Team (FFT) Members	Julian Bamford	22 Dec 01
2	Update list of Fire Fighting Team Members and contact phone numbers	Rilla Oellien	22 Dec 01
3	Update FFT Members arrival list and locate in walk-in-wardrobe	Rilla Oellien	22 Dec 01
4	FFT Members training drill	Julian Bamford, Frank Carter, Lisa Nelson, Rilla Oellien & new members	22 Dec 01 2:30pm
5	Increase number of FFT Members by 4	All	on-going
6	Secure name labels on FFT kits	Rilla Oellien	22 Dec 01
7	Supply and store 12 water drinking bottles	Isabella Hobbs	24 Dec 01
8	Check supply of batteries for torches. Check all torches are working.	Rodney Johnson	28 Dec 01
9	Find radio, if lost get a replacement (make sure there are charged batteries with radio)	Frank Carter	28 Dec 01
10	Place Anita's Protective clothing kit in the Sariputta Room Store with JDH kit	Isabella Hobbs	29 Dec 01
11	Check that there is an adequate supply of blankets and towels	Isabella Hobbs	29 Dec 01
12	Locate bamboo sticks and include location in Step 2 Actions	Frank Carter	31 Dec 01
13	Draw map that locates each step on the Action sheets, include location of all smoke detectors, fire extinguishers, bamboo sticks, water bottles, torch batteries	Frank Carter	31 Dec 01
14	Fix lids on fireproof drums	Rodney Johnson	31 Dec 01
15	Designate a storage place for the ladder	Frank Carter	31 Dec 01
16	Affix longer wire to the down pipe plug for the hold near the large water tank.	Frank Carter	31 Dec 01	Yes
17	Update fire pump instruction sheet.	Frank Carter	31 Dec 01	Yes

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11. CORPORATE GOVERNANCE & REPORTING (CGR)

Colour Code: Red
CGR Manager: Anita Svensson
CGR Task Unit Members: Pam Adkins, Julian Bamford, Frank Carter, Leanne Eames, Evelin Halls, Lenore Hamilton, Isabella Hobbs, Lisa Nelson, Rilla Oellien, Lainie Smallwood.

CGR Task Unit Responsibilities: adhere to legal requirements of corporate affairs; accounts; communicate with Federal, State and Local government departments; organise GST payments; supply Australian Tax Office with Business Activity Statements; provide timely managerial information to ensure profits are made; provide quarterly Profit and Loss Activity Statements; arrange for the audit of accounts at a professional level to meet the Statutory requirements of the Gaming Commission of N.S.W.; arrange General meetings and maintain statutory minutes for these meetings; monitor and adhere to Occupational Health and Safety (OH&S) policy; provide first aid facilities; organise attendants for staffing the Centre; correspondence; schedule events for our Teacher; structure new databases and train persons to maintain them; train personnel to operate CGR functions; refreshment supply; fund and organise Dana for the Sangha visiting the Centre; liaise with neighbours to create goodwill and to liaise with local newspapers to advise of upcoming events.

Data entry on database

The following standards are required when entering data onto the new database:

- Venerable, Reverend and Professor should be spelt out in full
- no full stops after titles
- all city/suburbs & states in capital letters, eg. UPWEY VIC
- overseas countries in capital letters, eg. BANGLADESH
- 'Australia' in lower case, except for capital A
- enter year with four digits, eg. 2001
- enter dates with a stop, eg. 01.11.2001
- local phone numbers, no brackets, eg. 03 9754 3334
- mobile phone numbers, eg. 0425 345 123

For more information, refer to 'How to Enter Data into CGR Database' file either at i:/cr/howto or paper file stored in pink plastic folder in CGR office on shelf above fax machine.

It is important to adhere to the above rules because it will enable us to print out correct mailing labels without having to edit them later. Also, the rules comply with the Australia Post standards.

Renaming of CGR Database

The CGR Database was renamed and is now called Buddhist Discussion Centre (Upwey) Ltd. Database because this database is used for other task units as well as for the CGR task unit.

Permit to trade as a Street Trader

The Shire of Yarra Ranges has granted a Permit to the Buddhist Discussion Centre (Upwey) Ltd to trade as a Street Trader selling cut flowers at Swansea Road, Lilydale on 25 December 2001, 14 February 2002 and 12 May 2002.

The original Permit and 3 copies of the Permit are located in the BDC (U) Ltd. filing cabinet FCA2 drawer 1 - Fundraising.

A copy of this Permit must be on display to the public while operating the Flower stalls at Swansea Road, Lilydale on 25 December 2001, 14 February 2002 and 12 May 2002.

Special permit stickers are to be used on the sign.

Minutes of General Meeting 14 December 2001

MINUTES OF THE GENERAL MEETING OF THE BUDDHIST DISCUSSION CENTRE (UPWEY) LTD. HELD AT 33 BROOKING STREET, UPWEY, VICTORIA 3158
A.C.N. 005 701 806 A.B.N. 42 611 496 488 on 14 December 2001
Ref: PC1A Word Pro-i:\cgr\cadsc\meeting\gm14dec01

MEMBERS PRESENT: John D. Hughes, Anita Svensson, Pam Adkins, Sharon Carlton, Lenore Hamilton, Lisa Nelson, Julie O’Donnell, Rilla Oellien, Pennie White (left at 8:58pm and returned at 9:11pm)

MINUTE SECRETARY:Rilla Oellien

MEETING OPENED:8:47pm

CHAIRPERSON: Anita Svensson

APOLOGIES: Julian Bamford, Evelin Halls, Isabella Hobbs, Vanessa Macleod

1. MOTION: That the Minutes of the General Meeting held on 16 November 2001 as read be confirmed.

MOVED: Lenore Hamilton SECONDED: Lisa Nelson CARRIED

2. MOTION: That Sharon Annette Carlton be accepted as a Member of the Buddhist Discussion Centre (Upwey) Ltd.

MOVED: Lisa Nelson SECONDED: Pennie White CARRIED

3. MOTION: That the Profit and Loss Previous Year Comparison November 2001 as tabled be accepted.

MOVED: Pam Adkins SECONDED: Lisa Nelson CARRIED

4. MOTION: That the Buddhist Discussion Centre (Upwey) Ltd. Fundraising Strategies dated 14 December 2001 as tabled be accepted.

MOVED: John D. Hughes SECONDED: Julie O’Donnell CARRIED

5. MOTION: That the Correspondence Incoming Report 12 August 2001 to 25 November 2001 as tabled be accepted.

MOVED: Lisa Nelson SECONDED: Sharon Carlton CARRIED

6. MOTION: That the Correspondence Outgoing Report 12 August 2001 to 25 November 2001 as tabled be accepted.

MOVED: Lisa Nelson SECONDED: Lenore Hamilton CARRIED

7. MOTION: That the recommended completion date for the transfer of data to the new database be 31 December 2001

MOVED: Lenore Hamilton SECONDED: Pam Adkins CARRIED

8. MOTION: That the next General Meeting be held on 28 December 2001 at 8.30pm.

MOVED: Julie O’Donnell SECONDED: Lenore Hamilton CARRIED

MEETING CLOSED: 9.29pm

General Meeting

A general meeting will be held on Friday 28 December 2001 at 8.30pm. Members are encouraged to attend.

Members are encouraged to organise motions to be passed at the General Meeting 24 hours before the meeting.

Proposed Motions for 28 December 2001 General Meeting

The following motions are proposed for the next General Meeting of the Buddhist Discussion Centre (Upwey) Ltd. to be held at 8.30pm on Friday 28 December 2001.

Motion:

'That General Meetings of the Buddhist Discussion Centre (Upwey) Ltd. be held on the fourth Friday of each month.'

Motion:

'That General Meetings of the Buddhist Discussion Centre (Upwey) Ltd. shall commence at 8.30pm on the scheduled date of the meeting.'

Motion:

'That the letter of resignation by Anita Svensson from the position of Director of the Buddhist Discussion Centre (Upwey) Ltd. as tabled be accepted.'

Motion:

'That the letter of resignation by Anita Svensson from the position of Secretary of the Buddhist Discussion Centre (Upwey) Ltd. as tabled be accepted.'

Motion:

'That the letter of resignation by Anita Svensson from the position of Vice-President Corporate Governance and Reporting of the Buddhist Discussion Centre (Upwey) Ltd. as tabled be accepted.'

Motion:

‘That Rilla Oellien be elected as a Director of the Buddhist Discussion Centre (Upwey) Ltd.’

Motion:

‘That Rilla Oellien be elected as Company Secretary of the Buddhist Discussion Centre (Upwey) Ltd.’

Motion:

‘That Rilla Oellien be elected as Vice-President Corporate Governance and Reporting.’

Motion:

‘That the Buddhist Discussion Centre (Upwey) Ltd. President, Mr. Julian Bamford, shall hold the position of Chairman for all General Meetings, Special Meetings and Annual General Meetings.’

Roster

There are 21 items listed in the roster. These are:
1. Meals managed by Rilla Oellien
2. Maintaining stocks of victuals managed by Anita Svensson and Pennie White.
3. John D. Hughes & Anita Svenssons’ Attendants managed by Julian Bamford, Lisa Nelson
4. Offerings on Altars managed by various persons.
5. Cleaning managed by Isabella Hobbs, Lisa Nelson
6. President’s roster managed by John D. Hughes and Julian Bamford
7. Firewood supply managed by Frank Carter
8. Administration duties managed by Rilla Oellien and Anita Svensson
9. Chanting managed by Evelin Halls
10. Library cataloguing managed by Vanessa Macleod
11. Fire prevention managed by Frank Carter
12. Finances managed by Pam Adkins, Julian Bamford, Peter Boswell
13. Production of The Buddhist Hour Radio Broadcast managed by John D. Hughes
14. Audio visual record of Teachings & key events managed by Julian Bamford, Pennie White
15. Garden development & maintenance managed by John D. Hughes and Julian Bamford
16. Buildings development & maintenance managed by Frank Carter
17. Websites development & maintenance managed by Evelin Halls, Julian Bamford and Pennie White.
18. Occupational health & safety program managed by Anita Svensson, Frank Carter
19. Digital Photographs managed by Julian Bamford and Pennie White
20. Buddha Dhyana Dana Review managed by John D. Hughes
21. Brooking Street Bugle managed by John D. Hughes

Fundraising Appeal (Amendment) Act 2001

A copy of the Fundraising Appeals (Amendment) Act 2001 is filed in the BDC(U) filing cabinet FCA2, drawer 1 - Fundraising.

The Fundraising Appeals Amendment Act 2001

The Minister for Consumer Affairs, Marsha Thomson MP, has advised us about this amendment.

Marsha Thomson wrote:

“I am pleased to inform you that Parliament has passed the Fundraising Appeals (Amendment) Act 2001 which was developed in response to concerns about the previous legislation.

A Ministerial Order will:

Exempt small, not-for-profit organisations that raise less than $10,000 per year and use only unpaid volunteers from registering which will reduce their administrative burden.
Exempt kindergartens and some child care providers which are reliant upon their fundraising activities and should not have to deal with ‘red tape’ every time they want to raise money from Part 3 of the Act.

The amending Act also puts into place in Victoria, as of 1 January 2002:

A registration scheme for fundraisers.
A public register of approved fundraisers available on the Consumer & Business Affairs Victoria website, or by calling us direct, so that consumers know who to trust.
Powers for the Minister for Consumer Affairs, or the Director of Consumer & Business Affairs Victoria to make public statements about fundraisers in the public interest.
A provision enabling Consumer & business Affairs Victoria to require a registered fundraiser to distribute a specific proportion of appeal assets to the beneficiaries.
A provision for Consumer & Business Affairs Victoria to deregister a fundraiser in the public interest.

To find out in more detail how this new system affects you and to download the new registration forms, please visit the Consumer & business Affairs Victoria Victoria website at www.consumer.vic.gov.au or call 1300 55 81 81.”

On 30 November 2001, Pennie White, on behalf of the Buddhist Discussion Centre (Upwey) Ltd. rang Information Victoria, 356 Collins Street, Melbourne 3000, telephone, 1300 366 356, and inquired about the changes to the Fundraising Act 1998. Terry said that an Amendment Act was available for $10 and an update for $1.55. Both of these items have been purchased over the phone on Pennie White's credit card for the Buddhist Discussion Centre (Upwey) Ltd. and are a donation. These important documents are available at the Centre. We are about to register for next year.

Application for Fundraiser Registration

An Application for Fundraiser Registration for Fundraisers that Only Use Unpaid Volunteers for the Buddhist Discussion Centre (Upwey) Ltd. was sent to Consumer and Business Affairs Victoria by Frank Carter today.

This application covers the Buddhist Discussion Centre (Upwey) Ltd for all fundraising activities to be held from 1 January 2002 to 31 December 2002. Individual registration of fundraising activities is no longer required.

A copy of the Application and accompanying letter is filed in BDC(U) filing cabinet FCA2, drawer 1 - Fundraising.

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12. INTERNATIONAL DHAMMA ACTIVITIES (IDA)

Colour Code: Yellow
IDA Manager: John D. Hughes
IDA Vice-President: John D. Hughes,

IDA Joint Vice President: Julian Bamford

IDA Task Unit Members: Pam Adkins, Leanne Eames, Evelin Halls, Jocelyn Hughes, Vanessa Macleod, Rilla Oellien and Anita Svensson.

IDA Task Unit Responsibilities: To maintain WFB liaison; to arrange Dhamma and Prajna Paramita Teachings; chanting, pujas, translations; to maintain and preserve the John D. Hughes Collection; to organise audio and video recordings of teachings and events; to develop and maintain the Centre’s IT systems, data warehouse, LAN and websites; to train Members to become Webmasters; to develop e-commerce; to produce, edit, publish and distribute the BDDR and BSB, to write and broadcast “Buddhist Hour” Hillside radio scripts; to organise and teach Ch’an classes.

Visit by Dr Ranjith Hettiarachi and his Committee Members on 16 December, 2001

Dr Ranjith Hettiarachi visited the Centre on Sunday 16 December accompanied by his wife, Pushpa, and other Committee Members of the Buddhist Foundation (Vic) Australia Inc. The number of guests were fifteen.

Dr Hettiarachi is Chairman of the Buddhist Foundation (Vic.) Australia Inc., which is the Convener of the Australasian Buddhist Convention to be held in Melbourne, Australia, on 21 to 22 June, 2001.

Members provided food for our guests.

Dr Hettiarachi’s speech on the day follows.

In his speech, Dr Hettiarachi greeted John D. Hughes, Resident Teacher of the Buddhist Discussion Centre (Upwey) Ltd., and Members.

Dr. Hettarachi’s first meeting with the Buddhist Discussion Centre (Upwey) Ltd. was on 22 July, 2001, at which planning began for the first Buddhist convention to be held on Australian soil. He thanked John Hughes and Members of the Buddhist Discussion Centre (Upwey) Ltd. for their support and guidance, and said that the Centre’s guidance had led the Convention into area which otherwise may have remained unexplored. Some Members have been working on behind-the-scenes jobs for the Convention, while Vanessa Macleod, Jocelyn Hughes and Julian Bamford have joined the Steering Committee for the Convention.

Dr. Hettarachi thanked our Member Leanne Eames for taking a photo of the Samadhi Buddha which was edited by Vijaya Karunasena which has been made into the logo for the Convention and which has gone to all corners of the world, and will appear on all letterhead, flyers, tickets and publicity materials related to the Convention.

He thanked all the Members of the Buddhist Discussion Centre (Upwey) Ltd. for their loving-kindness, compassion and generosity of a beautiful lunch and for hosting himself and his family and friends on the day.

With six months to go until the Convention, the Committee will be gearing up in the first few weeks of January, gathering momentum for what is planned to be the first ever Buddhist Convention to take place on Australia, and the world’s best such Convention.

Dr. Hettarachi thanked and praised our Members Vanessa MacLeod and Jocelyn Hughes strongly for their contributions to the program structure for the Convention, a program which includes many world-famous Monks and Nuns and some laypersons from around the globe.

He expressed his hopes for cohesion in the Dhamma during the process of organisation leading up to the Convention, and thereafter. Dr. Hettarachi also expressed a return invitation for the Resident Teacher and Members of the Buddhist Discussion Centre (Upwey) Ltd. to visit him. The Buddhist Foundation (Vic.) Australia intends to start a Centre soon, to which all our Members are warmly welcome.

Dr. Hettarachi thanked the Members of the Buddhist Discussion Centre (Upwey) Ltd. once more their cordiality, generosity and beautiful food, and hoped that we will all remain friends in the Dhamma.

Buddhist Hour Radio Broadcast

The weekly “Buddhist Hour” radio broadcasts can be heard at 11.00am to 12midday each Sunday on Hillside Radio 87.6FM and 88.0FM in Melbourne, Victoria, Australia.

To view previous Buddhist Hour radio scripts please visit our website at www.bdcublessings.net.au/archive.html.

Recent Buddhist Hour Radio Scripts include:

Broadcast Title	Date of Broadcast
The Appearance of Conventional Truth	Sunday 4 November 2001
Misunderstanding the Four Seasons	Sunday 11 November 2001
How you can Strengthen your Practice	Sunday 18 November 2001
Volunteers - ordinary people, extraordinary contribution	Sunday 25 November 2001
The 200th Buddhist Hour radio show: A compendium of previous shows	Sunday 2 December 2001
A compendium of previous broadcasts	Sunday 16 December 2001

Buddhist Hour Guest Speaker Program

Dr. Hetterachi has accepted our invitation to be a guest speaker on the Buddhist Hour Program 21 January 2002.

Ch’an Academy

Ch'an classes are conducted under the guidance of Ch'an Master John D. Hughes. Ch'an is taught by Julian Bamford and Jan Bennett from 1pm - 4pm. The next Ch'an class will be held on Sunday 30 December 2001.

Sumi-e classes will recommence in 2002.

Please contact Julian Bamford on 0400-267-330 for further information or to make a booking for all Ch’an Academy classes.

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13. LOCAL AREA PLANNING & ASSET MANAGEMENT (LAPAM)

Colour Code: Green
LAPAM Manager: Frank Carter
LAPAM Task Unit Members: Julian Bamford, Jan Bennett, Frank Carter, Brendan Hall, Lenore Hamilton, Isabella Hobbs, David Igracki, Rodney Johnson, Leila Lamers, Lisa Nelson and Rilla Oellien.

The LAPAM Task Unit Responsibilities: To maintain and develop the buildings and gardens of the Centre; to undertake new construction works; to refurbish the Centre’s buildings; and to look after equipment and supplies.

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14. MEMBERS’ NEWS

Pennie White has accepted the offer to continue working on a casual basis as a computer technician at Yawarra Primary School. Her work involves maintaining the school’s webpages and providing computer tutorials as needed to staff, students and parents.

Pennie White achieved a Distinction in the subject Educational Research Methodologies as part of Masters in Education (Information and Communication Technologies). The third assignment for this subject was to prepare a research proposal. Pennie White will submit this proposal to the Monash Standing Committee on Human Research Ethics early next year and begin research in the second semester on, ‘Use of Information and Communication Technologies by World Buddhist University’.

Lisa Nelson has accepted a Traineeship in Information Technology Customer Service with Acepia in Croydon. The Traineeship will last for twelve months. Upon completion of the 12 months, Lisa will be awarded a Level 4 Information Technology Certificate.

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15. SHARING OF MERIT

We regularly share merit with the local deities. They help us on all our projects.

Diffusion of Metta or Loving Kindness:

Sabbe Satta;
(May all sentient beings),

Avera Hontu;
(Be free from enmity),

Abyapajjha hontu;
(Be free from ill will),

Anigha hontu;
(Be free from suffering),

Sukhi attanam pariharantu;
(Live a happy life).

MAY ALL BEINGS BE WELL AND HAPPY

Sadhu Sadhu Sadhu

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16. FUNDS APPEAL

Funds Appeal

To make a donation please complete and return this form to :

The Secretary, Buddhist Discussion Centre (Upwey) Ltd., 33 Brooking Street, Upwey, Victoria, 3158.

Please make all cheques payable to “Buddhist Discussion Centre (Upwey) Ltd.”

Thank you for your kind contribution.

The gift of Dhamma excels all others.

May you be Well and Happy.

I / We wish to contribute funds as follows $.......................

Name / Organisation ............................................................................................................................................

Address ...........................................................................................................................................

............................................................................................................................................

Receipt Required YES / NO

Gifts are not tax deductible.

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17. PHOTOGRAPHS

Please enjoy the beautiful photographs included with this issue taken between 9 December 2001 and 16 December 2001 of the Buddha Rupa House construction, the Yun Yang Temple Banquet 2001 and Committee Members of the Buddhist Foundation (Vic) Australia Inc. Visit at our Centre.

Buddha Rupa House

Members Frank Carter and Rodney Johnson constructing the roof of the Buddha Rupa House on 9 December 2001.

Master John D. Hughes, Rilla Oellien, Julie O'Donnell sitting at the table in our Ch'an Garden and

Frank Carter pictured preparing materials for the Buddha Rupa House surround on 15 December 2001.