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THE BROOKING STREET BUGLE
Issue No. 64 (New Series)
ISSN 1321 -1463

Publication Date: 20 August 2001

Published and Printed by:
The Buddhist Discussion Centre (Upwey) Ltd.
A.C.N. 005 701 806 A.B.N. 42 611 496 488
33 Brooking Street, Upwey, Victoria Australia 3158. Telephone and Fax +61 3 9754 3334
e-mail address wbu@bdcu.org.au
World Fellowship of Buddhists Regional Centre

Lifetimes of Learning
and the cultivation of Friendliness, Practicality, Professionalism,
Cultural Adaptability and Scholarship.

Editor: John D. Hughes Dip.App.Chem.,T.T.T.C., GDAIE
Vice-president, World Fellowship of Buddhists
Assistant Editor: Pennie White BA. Dip Ed

The Purpose of this Internal Publication

The purpose of this internal publication is to:

1. Advise Members and others of coming events

2. Monitor and report on all current activities of each of our Task Units at our Centre

3. Improve our Fundraising initiatives

4. Advise interested parties of our philosophy and practice, to improve our customer relations

5. Publish key speeches and reports on our progress

6. Show concrete examples of our five styles of cultivation

7. Provide accurate information to our website for free distribution

8. Provide advice of Occupational Health and Safety

9. To provide a basis for, a role model of modern Buddhist organisation methods for those interested in it.

10. To declare and celebrate milestones in our globalisation practice

The Brooking Steet Bugle is for free distribution. There are two editions of this publication. One is text only in paper form. The second is illustrated with colour photographs and can be found on our website, www.companyontheweb.com/buddhamap. The registered business name "Brooking Stret Bugle ON Line" number B1581602A is owned by the Buddhist Discussion Centre (Upwey) Ltd. Certificate of Registration of Business Name for "Brooking Street Bugle On Line", was issued by Consumer and Business Affairs Victoria at 3:45pm on Thursday 12 July 2001, under the Business Names Act 1962 (Victoria). The copyright of both editions is held by the Buddhist Discussion Centre (Upwey) Ltd. Copies of either edition may be used for free distribution.

We are pleased that we can advise our interstate and overseas Members and friends in a cost efficient manner, of how we do things around here.

INDEX

1. Glossary

2. Coming Events

3. Sangha News

4. Keynote Opportunities

5. Information Technology News

6. Fundraising Appeals and Special Projects

7. John D. Hughes’ News

8. Current Research and Development Interests

9. Occupational Health and Safety (OH&S)

10. Corporate Governance & Reporting (CGR)

11. International Dhamma Activities (IDA)

12. Local Area Planning & Asset Management (LAPAM)

13. Members’ News

14. General Funds Appeal

15. Sharing of Merit

1. GLOSSARY

Balance Sheet, in accounting, the statement of assets and equities is set out in a special way to emphasise the financial structure of the business. This statement is called a balance sheet, which is a report summarising the assets and equities of a business at a particular date.

Duffy, Leo & Monro, Ian, “Introductory Accounting, principles and practice 2nd edition” 1982 Longman Cheshire Pty. Limited

2. COMING EVENTS

20-08-01	Dhamma Teaching by John D. Hughes	7.30pm - 8.30pm
21-08-01	Prajna Paramita Teaching by John D. Hughes	7.30pm - 8.30pm
24-08-01	Dhamma Teaching by John D. Hughes	7.30pm - 8.30pm
26-08-01	Buddhist Hour radio broadcast	11.00am - 12midday
26-08-01	Ch’an Class taught by Jan Bennett	1:00pm - 4:00pm
27-08-01	Dhamma Teaching by John D. Hughes	7.30pm - 8.30pm
28-08-01	Prajnaparamita Teaching by John D. Hughes	7.30pm - 8.30pm
31-08-01	General Meeting	8:30pm
02-09-01	Buddhist Hour radio broadcast	11.00am - 12midday
03-09-01	Dhamma Teaching by John D. Hughes	7.30pm - 8.30pm
04-09-01	Prajna Paramita Teaching by John D. Hughes	7.30pm - 8.30pm
07-09-01	Five Day Bhavana Course commences	All Day
07-09-01	Dhamma Teaching by John D. Hughes	7.30pm - 8.30pm
08-09-01	Supreme Virtues and Merits of Surangama Mantra conducted by Francisco So	9:30am - 11:30am
08-09-01	Supreme Virtues and Merits of Surangama Mantra conducted by Francisco So	1:30pm - 4:00pm
09-09-01	Founder's Day
09-09-01	Buddhist Hour radio broadcast	11.00am - 12midday
10-09-01	Dhamma Teaching by John D. Hughes	7.30pm - 8.30pm
11-09-01	Five Day Bhavana Course concludes	All Day
11-09-01	Prajna Paramita Teaching by John D. Hughes	7.30pm - 8.30pm
15-09-01	Sumi-e Class taught by Master Andre Sollier	10:00am - 3:00pm
16-09-01	JDH and Anita Svensson leave to attend the International Conference on Religious Cooperation in Taiwan
17-09-01	International Conference on Religious Cooperation in Taiwan commences
21-09-01	International Conference on Religious Cooperation in Taiwan concludes
22-09-01	JDH and Anita Svensson return from Taiwan
27-12-01	Five Day Bhavana Course commences	All Day
31-12-01	Five Day Bhavana Course concludes	All Day

3. SANGHA NEWS

Lama Choedak Melbourne Teachings

Lama Choedak, a Tibetan Buddhist Meditation Master, will be giving teachings on 'Overcoming Depression-Buddhist Mind-Transformation Training' on Saturday 1 September 2001 at 'Sunning Hill', 228 Cotham Rd, Kew. This will be held at 10am-5pm, at a cost of $55.

‘Green Tara’ teachings will be given at ‘Sunning Hill’ 228 Cotham Rd, Kew, on Sunday 2 September 2001. Initiation is from 10am to 12 midday, Practice & Commentary 1pm to 5pm. Cost is $40.

Lama Choedak is a student and a translator for His Eminence Chogye Trichen Rinpoche who visited Melbourne in June 2001.

4. KEYNOTE OPPORTUNITIES

Founder’s Day

Founder's Day is approaching. We need to design invitations to be sent out as soon as possible.

Member's also need to let Julian Bamford, Rilla Oellien or Lisa Nelson know if they will able to help on this auspicious occasion.

Affirmation of Nine Satellite Centres in the Dandenongs of the BDC(U) Ltd.

On Tuesday evening, 7 August 2001 Members who were in attendance for the Prajna Paramita teaching made the following affirmation: That Members will prepare Anita Svensson's house so that it is in a suitable condition to be sold.

This affirmation was made following an affirmation session whereby several Members expounded the great opportunity available for the Centre to establish the first of nine satellite Centres in the Dandenongs.

Members also affirmed the number of good causes persons can generate by helping in this project.

After the Prajna Paramita teaching on Tuesday evening, 7 August 2001 Members were invited to help prepare Anita Svensson's house so that it can be sold.

Once the house is sold Anita intends to put the money from the sale towards purchasing a property close to the Centre. A target date for purchasing the new premises is Christmas 2001.

Other persons may also contribute to purchasing the new premises in conjunction with Anita. Anita will dedicate the use of the new property to helping John D. Hughes and the Buddhist Discussion Centre (Upwey) Ltd.

This property will be the first of the nine satellite Centres of the Buddhist Discussion Centre (Upwey) Ltd.

Preparation for the Sale of Anita’s House in Mt. Evelyn

Members attended Anita's house on Sunday 12 August 2001 to begin cleaning and repairs to make the house ready for selling.

Members in attendance were Lisa Nelson, Pennie White, Julie O'Donnell, Brendan Hall, Evelin Hall and Frank Carter.

Our first two day working weekend is planned for 18 and 19 August 2001. Tasks to be done include:

- removing all rubbish to the tip

- further cleaning of bathroom, toilet and kitchen

- mowing rear lawns

- washing outside walls of house and removing all cobwebs

- strip one room ready for painting

- tidy all rooms

- tidy garden shed

- items for garage sale to be collected in garden shed

Flower Offerings

Many blessings come with the offering of flowers. The ten minor blessings arising for the offering of flowers are described in Buddhist texts.

At our Centre, Members make much merit offering flowers over four seasons to many beings. Flower offerings are made daily on many of the Centre’s altars.

Speed Reading Training Recommended

Our Teacher, recommends all Members undertake our Speed Reading Course. This is provided free of charge to Members. Speed reading class times can be made by appointment with Lisa Nelson.

Lisa Nelson has written a report called Speed Read to Win, Read Faster to Reach Your Goals in Record Time on the progress of Members undertaking the Speed Reading Classes. This file can be read on the LAN file reference: I:/cgr/sreadrp

5. INFORMATION TECHNOLOGY NEWS

PC13A ISYS Search Engine

PC13 is available for Members who wish to do an ISYS search. All other tasks with the exception of the current CGR coverting of files have to be done on other PCs until the current CGR project is finished.

Webmaster Training

On Friday 17 August 2001, Leanne Eames received 'webmaster training' at our Centre. She was trained by Evelin Halls.

We encourage other Members to train as Leanne because we want more webmasters for our planned 50 websites.

6. FUNDRAISING APPEALS AND SPECIAL PROJECTS

A4 Paper Fund-raiser

The A4 paper purchased last year from our A4 Paper Fundraiser is nearly finished.

In order to maintain a reliable supply of A4 paper for the year ahead we need to raise $700. This money will allow us to purchase a minimum of 125 reams of A4 paper.

This way of purchasing our paper was very successful for us as we always had paper available and we saved money by purchasing at a discount price.

Members are requested to contribute to ensure we achieve this fundraising target.

Rose Bush Sales Fundraiser

MEMBERS’ DISCOUNT

Members will be given 4 rose bushes of their choice of colour from the PBR category. Members can also purchase at a 50% discount additional roses from the colours which do not have copyrights.

The discounted price is $5.00 per rose bush including GST.

Public sales

Public sales commenced ON Friday 3 august 2001.

Sales can be made to the public for $10.00 per rose bush including GST.

There is a bulk purchase discount. Purchases of 100 rose bushes will be given 8 additional rose bushes for free.

Frank Carter is delegating the role of the orders for the roses. frank Carter is in charge of delivery of the roses.

Fundraising Collection of Beverage Costs

Members put in 20 cents per drink into the fundraising jars provided, there is no charge for Monks or the Teacher.

From 9 July 2001 to 19 August 2001, the fundraising jars brought in a total of $69.30. Milk was purchased for $37.80.

This has been noted by the Treasurer. If you use this money to buy milk please place the receipt in the jar. State on the receipt that the money was from the jar. If you wish to donate milk, please place a receipt in the jar with your name on the receipt stating that this is a donation.

7. JOHN D. HUGHES NEWS

John D. Hughes common law marriage to Anita Svensson

There is no particular wedding ceremony prescribed for devotees.

On Friday 3 August 2001, John D. Hughes presented his wife Anita Svensson a Wedding Ring. Frank Carter drove them in his vintage Jag to purchase a wedding ring.

8. CURRENT RESEARCH AND DEVELOPMENT INTERESTS

President’s Annual Report, including ‘Return On Investment’ (ROI) from 1 July 2000 to 30 June 2001

Prepared by Julian Bamford B.A App. Rec President & Director and John D. Hughes Dip. App. Chem. T.T.T.C GDAIE Founder.

1. Introduction

This year was the best year.

We have continued our globalisation exercises with the introduction of eight websites.

We communicate Buddha Dhamma at an affordable cost to our clients.

Our corporate image has been enforced by placing the Brooking Street Bugle online and having our Buddhist Hour Radio texts available online.

2. Overview of the Centre’s Financial Performance for the Year

2.1 Return On Investment (ROI)

This year the Buddhist Discussion Centre (Upwey) Ltd. had a 25% Return On Investment (ROI).

Our previous years Return On Investment was 48% for 2000 and 44% for 1999.

The Centre’s Assets have increased by 5%.

The total value of the Centre’s assets at the end of the financial year was $433,000. This is a net increase after depreciation of $22,000 for the year.

25% is an excellent return on investment. As our net assets increase it becomes more difficult to achieve such high return on investment.

2.2 The New Accounting System

We were successful in getting into operation the new software needed for the Goods and Services Tax (GST) 2000 on 1 July 2000.

With the introduction of the GST, we see the need for more frequent financial reports because they are a critical tool for our planning. In future, we require these financial reports monthly.

2.3 Financial Reporting

We are planning to appoint a Financial Controller within in the next twelve months.

3. Corporate Governance & Reporting (CGR)

3.1 CGR Task Unit Members at 30 June 2001

CGR Manager: Anita Svensson R.N.Div 1 - Director, Company Secretary, Occupational Health and Safety Manager

• Anita Svensson S.R.N CGR Manager (Director of the Centre, Company Secretary, OH&S Manager)

• Lisa Nelson (Assistant Secretary, Joint Vice President Corporate Governance & Reporting)

• Pam Adkins B.Bus. Ass.Dip.Bus. (Treasurer) .

• Julian Bamford B.A. App. Rec. (Director of the Centre & President)

• Evelin Halls (Director of the Centre & Strategic Planner)

• Tim Browning

• Frank Carter B.Ec.

• Leanne Eames B.A. M.A.

• Lenore Hamilton Trainee Book Keeper

• Isabella Hobbs

• Rilla Oellien

• Lainie Smallwood

• Amber Svensson

• Former CGR Member Clara Iaquinto - resigned due to chronic fatigue syndrome. Clara also resigned as Director effective 29 June 2001.

3.2 CGR Task Unit Responsibilities

CGR Task Unit Responsibilities have been well defined and understood.

3.3 CGR Communication

The CGR Task Unit works to create the conditions for Members to assemble in harmony, meet in harmony and disassemble in harmony.

Extensive use of our internal emails and our newsletter, The Brooking Street Bugle (New Series) is made to impart important information to all Members in an effective and timely manner.

3.4 Internal & External Email

The average Member receives over 1000 emails per year to keep them informed.

Over the period 1 July 2000 to 30 June 2001, Members have sent over 72,000 internal emails, based on an average of 6 emails being sent each day to 33 Members over a 12 month period.

We are using email more.

We have sent 50 emails to persons at other organisations over the last year and received 159 emails from different organisations, persons and companies.

3.5 Incoming & Outgoing Correspondence

3.5.1 Incoming Correspondence

From 1 July 2000 to 30 June 2001, 1300 incoming correspondence items were received.

From 1 July 1999 to 30 June 2000, 604 incoming correspondence items were received.

During the twelve months 1 July 2000 to 30 June 2001 we saw a 54% increase in correspondence received at the Centre.

3.5.2 Outgoing Correspondence

From 1 July 2000 to 30 June 2001, 909 outgoing correspondence items were sent.

From 1 July 1999 to 30 June 2000, 765 outgoing correspondence items were sent.

During the twelve months 1 July 2000 to 30 June 2001 the percentage increase of outgoing correspondence was 16%.

3.6 Occupational Health & Safety

This years Occupational Health & Safety program was able to provide a satisfactory level of First Aid and raise Fire Safety Awareness by a factor of four.

3.7 Accident Record

During the period 1 July 2000 to 30 June 2001, there has been 18 recorded incidents of injury. One of the injuries required medical attention, however none of the injuries sustained long term effects.

4. International Dhamma Activities

4.1 Our Five Year Time Plan and where we want to go

Within five years we see ourselves as the number one global provider of good information on authentic Buddha Dhamma in Australia. We do not know of any other Australian organisation that is as adamant as we are at pursuing fifty specialised websites within the next five years.

4.2 Our Present Webmasters:

Evelin Halls (Director & Manager of Enterprise Technology)

Julian Bamford, B.A. App.Rec.(Director & President)

Lisa Nelson (Assistant Secretary)

Anita Svensson, S.R.N. (Director & Secretary)

We run in-service training effectively.

We plan to train three more webmasters within the next six months.

4.3 Our Active Websites and their Functions

The following is a summary of the main functions and features of each of our websites:

http://www.bdcu.org.au- Webmasters: Lisa Nelson, Julian Bamford and Evelin Halls.

• Carries detailed information about our organisation including our current events

• Provides the John D. Hughes Collection Library catalogue online

• Is hotlinked to the National Australian Library

• Colors used are strictly black and white only with simple fonts to make this site accessible for a wide audience and provide faster downloading

• Holds the online backup for the BDDR online

• Hosts the website for the WFB Standing Committee on Women

http://www.bdcublessings.net.au - Webmaster: Evelin Halls

• Multimedia website including photos and video and sound files produced by our Centre

• Carries our weekly Buddhist Hour radio scripts

• Has a regular update of our current events

http://www.skybusiness.com/j.d.hughes - Webmaster: Evelin Halls

• Contains information about the Five Trusts, John D. Hughes biography and biodata

• The Geological Museum conceptual solution

• Photos from our Centre and John D. Hughes at the Nobbies

• Buddha Rupa Image

http://www.companyontheweb.com/buddhamap - Webmaster: Julian Bamford

• Carries our Centre’s Task Unit Reports

• Current issues of the Brooking Street Bugle

• Ch’an images

http://www.companyontheweb.com/buddhatext - maintained by Evelin Halls

• 101 Suttas: the Majhima Nikaaja

• Chanting Sheets

• The Five Reflections

• Coming Events

http://www.johnhughes.citysearch.com.au - maintained by Citysearch

• ‘Winner’s Gain Ground’ Information

• Ch’an painting image

• Map and search facility

http://www.buyresolved.com.au - Webmaster: Julian Bamford

• Position Paper on the Development of the Dragon King Temple

• Will display images of John D. Hughes Ch’an paintings for sale to raise funds for the building of the Dragon King Temple

http://www.bddronline.net.au - Webmasters: Julian Bamford and Lisa Nelson

• Current and past issues of the Buddha Dhyana Dana Review online version including many colored photographs

• Will also carry copies of the printed BDDR versions

• More past BDDR issues will be uploaded

• Our coming events

http://www.bdcu.org.au/scw/index.html - Webmaster: Anita Svensson

• Website for the World Fellowship of Buddhists Standing Committee on Women

• WFB Women’s newsletter

• Will carry WFB Women’s contributions from regional Centres

Our next website to be set up will be:

http://www.bsbonline.com.au - Webmasters: Julian Bamford, Lisa Nelson, Evelin Halls

All our websites are dedicated to John D. Hughes. The sites are hotlinked to each other and all have a visitor’s counter.

4.4 Business Name Registration

Business Name Registration for our website domain names provides legal protection from anyone using these names. This year we registered two new trading names with Consumer and Business Affairs Victoria under the Business Names Act 1962 section 7 (4) and (5). They are:

1. Buddha Dhyana Dana Review Online registered 1 June 2001 No. B1575280U

2. Buddhist Discussion Centre (Upwey) Blessings registered 25 June 2001 No. B1579075W

4.5 Website Success Indicators

This time last year we had one occluded original website. Now we have revitalised our original website - www.bdcu.org.au.

4.6 Our New Databases

We wish to hold some information for 500 years.

We are re-designing our databases to remove 90% of keystrokes.

We wish to raise the database response time to move quickly with current address changes.

We intend to build a new CGR database that includes a mail-out section that is easy to use from the viewpoint of adding new work in and getting old work out to print ready.

4.7 Our Advertising Reach has Increased and Become Cost Effective.

In our view, the most cost effective advertising globally we have is on Internet.

Our new websites are:

www.companyontheweb.com/buddhamap

www.companyontheweb.com/buddhatext

www.johnhughes.citysearch.com.au

www.skybusiness.com/j.d.hughes

www.bdcublessings.net.au

www.bddronline.net.au

www.buyresolved.com.au

We notice that more and more local people ring us and tell us they discovered us on the Internet.

4.8 Economic Factors Affecting our Direct Fund Raising from Members

Regular Members are a valuable source of funds. Over the last 12 months the economic well being of our Members increased more than the average gross domestic product figure of 4.4%.

The average income increase of our Members was about 18% overall that of the previous year. Income increases meant that Members had more disposable income and were better able to bring food, office paper and small building supplies to our Centre. (See LAPAM Annual Report for details)

4.9 Development of Missionary Skills in Members

Our missionary activities in the future depends primarily on running a non stop Internet crusade.

This will be followed by good public speaking by invitation.

We develop our public speaking on air at the Radio Station.

4.10 The Buddhist Hour Radio Broadcast

We vow to do credit to our religion by decent broadcasting.

Writing well about Buddha Dhamma requires a high set of cognitive skills. We teach such skills.

To announce well requires a set of vocal skills. Our present radio announcers are; Pam Adkins, Leanne Eames, Evelin Halls, Lenore Hamilton, Isabella Hobbs, Jocelyn Hughes, Vanessa Macleod, Lisa Nelson and Pennie White.

Our present script writers are; John D. Hughes Dip.App.Chem.,T.T.T.C., GDAIE, Tim Browning, Leanne Eames B.A M.A, Evelin Halls, Jocelyn Hughes, Vanessa Macleod B.A M.A, Lisa Nelson, Anita Svensson S.R.N. and Pennie White B.A. Hon. Dip. Ed.

The weekly “Buddhist Hour” radio broadcasts can be heard at 11.00am Sundays on Hillside Radio 87.6FM and 88.0FM in Victoria, Australia.

We are different from commercial radio in Australia because we are peaceful and calm.

We get the text of our broadcast program on line before the broadcast.

We thank Brendan and Jeanette Grainger and Hillside Radio for their continuing support.

4.11 Our Radio Script Writer and Announcing Team Building Development Program

John D. Hughes has been the executive producer of the radio broadcasts since inception four years ago.

Over the last two months we have arranged to teach speed reading classes for Members.

Our general writing training program has been running for three years.

4.12 The John D. Hughes Collection

The total number of indexed items in the John D. Hughes Collection (JDH Collection) as at 30 June 2001 was 3795. An increase of 644 items or as a percentage 17% over the previous year.

4.13 Ch’an Academy - Ch’an & Sumi-e Classes

Two senior students teach Ch'an methods under the guidance of Ch’an Master John D. Hughes, on the last Sunday of each month.

Sumi-e methods are taught at the Centre by Master Andre Sollier. Classes are conducted monthly over the four seasons and each class runs from 10am to 3pm. Master Sollier selects a new theme every year for his students to learn. Master Sollier is assisted by Member Jan Bennett.

4.14 Ch’an Paintings Exhibition Online

An exhibition of 12 Ch’an paintings by Ch’an Master John D. Hughes, entitled ‘Ch’an Images of Australia over the Four Seasons’ are on virtual display as part of the online exhibition at www.buyresolved.com

5. Local Area Planning and Maintenance (LAPAM)

The LAPAM Task Unit reported that LAPAM productivity at our Centre over the period 1 July 2000 to 31 December 2000 had increased to an average of 40 hours of activity per week.

5.1 Overview 2000 - 2001

LAPAM performance lends itself to being analysed in dollars and cents because it deals with the management of physical assets which can be readily assessed and valued. Comparisons can easily be made to previous time periods and improvement can be stated based on empirical data.

Further analysis can be applied where statistics on task unit work hours over the period can be examined. Statistics from the first nine months of the financial year were available for use in this report.

I wish to thank all Members for their valuable help this year and particularly for their contribution to World Fellowship of Buddhists Conference this year in Bangkok, Thailand.

9. OCCUPATIONAL HEALTH & SAFETY NEWS (OH&S)

First Aid Training

Anita Svensson Registered Nurse Division 1 is available to provide first aid training to Members on Saturday mornings from 9.30am to 10.30am and Tuesday evenings after Prajna Paramitta Teachings.

10. CORPORATE GOVERNANCE & REPORTING (CGR)

Colour Code: Red

CGR Manager: Anita Svensson

CGR Task Unit Members: Pam Adkins, Julian Bamford, Tim Browning, Frank Carter, Leanne Eames, Evelin Halls, Lenore Hamilton, Isabella Hobbs, Clara Iaquinto, Rodney Johnson, Lisa Nelson, Rilla Oellien, Lainie Smallwood and Amber Svensson.

CGR Task Unit Responsibilities: To handle correspondence, to adhere to legal requirements of corporate affairs, accounts, to provide a Profit and Loss Activity Statement on a quarterly basis, to arrange General meetings and maintain statutory minutes for these meetings, Occupational Health and Safety (OH&S); to organise attendants for staffing the Centre, to schedule events for our Teacher, to communicate with government departments ( Federal, State and Local), to structure new databases and train persons to maintain them, to monitor and adhere to Occupational Health and Safety (OH&S) policy, to provide a first aid facility, to organise for GST to be paid on time and supply Australian Tax Office with Business Activity Statements on time, to provide timely managerial information to ensure profits are made, to train personnel to learn to operate CGR functions, to arrange for the audit of accounts at a professional level to meet the Statutory requirements of the Gaming Commission of N.S.W. and refreshment supply, to fund and organise Dana for the Sangha visiting the Centre, to liaise with neighbours to create goodwill and to liaise with local newspapers to advise of upcoming events.

Roster for Centre while JDH and Anita Svensson are in Taiwan

A roster has been constructed for BDC(U) Ltd. Member’s attendance at the Centre during John D. Hughes and Anita Svensson trip to Taiwan from 16 September to 22 September 2001.

Needed is two cars to take Anita and John to the airport and two cars to pick them up from the airport. We also need persons to make Amber, Joel and Max's breakfast, lunch and dinner for 6 six days.

Annual General Meeting

MINUTES OF THE ANNUAL GENERAL MEETING OF

THE BUDDHIST DISCUSSION CENTRE (UPWEY) LTD HELD

AT 33 BROOKING STREET, UPWEY, 3158 ON 11 AUGUST 2001

Our ref:PC1A Lotus Word Pro - I:/cgr/cadsc/meeting/agmaug01

MEMBERS PRESENT: John D. Hughes, Anita Svensson, Evelin Halls, Pam Adkins, Pennie White, Julian Bamford, Julie O’Donnell, Vanessa Macleod, Rodney Johnson, Jocelyn Hughes, Isabella Hobbs, Amber Svensson, Brendan Hall, Frank Carter and Lisa Nelson

MINUTE SEC: Lisa Nelson

MEETING OPENED with Buddha Chanting: 2.59pm

CHAIRPERSON: Anita Svensson

APOLOGIES: Rilla Oellien, Wendy Clancy, Lenore Hamilton

MOTION: That the minutes of the Annual General Meeting held on 12 August 2000 as read be accepted.

MOVED: Brendan Hall SEC: Julian Bamford CARRIED

MOTION: That the Annual Essential Services Report from the Landlord as tabled be accepted.

MOVED: Frank Carter SEC: Isabella Hobbs CARRIED

MOTION: That the persons delivering the maintenance of the Essential Services as listed in the Annual Essential Services Report as tabled, continue their responsibilities for the next 12 months except for Stuart Amoore who will be replaced by Rodney Johnson.

MOVED: Pam Adkins SEC: Julian Bamford CARRIED

MOTION: That persons maintaining Essential Services enter their reports in the OH&S record maintained by Frank Carter and Anita Svensson, Managers OH&S.

MOVED: Frank Carter SEC: Evelin Halls CARRIED

Isabella Hobbs left the meeting at 2.30pm.

MOTION: That the President's Report as read be accepted.

MOVED: Julian Bamford SEC: Jocelyn Hughes CARRIED

MOTION: That the Profit and Loss statement for the year ending 30 June 2001 as tabled be accepted.

MOVED: Pam Adkins SEC: Vanessa Macleod CARRIED

MOTION: That the Balance Sheet as at 30 June 2001 as tabled be accepted.

MOVED: Pam Adkins SEC: Julian Bamford CARRIED

MOTION: That the Statement of Income and Expenditure from 1 April 2001 to 30 June 2001 as tabled be accepted.

MOVED: Pam Adkins SEC: Evelin Halls CARRIED

MOTION: That the Correspondence In Report from 12 January 2001 to 11 August 2001 as tabled be accepted.

MOVED: Lisa Nelson SEC: Brendan Hall CARRIED

MOTION: That the Correspondence Out Report from 12 January 2001 to 11 August 2001 as tabled be accepted.

MOVED: Lisa Nelson SEC: Pennie White CARRIED

MOTION: That the Secretary be instructed to prepare, have signed and lodge with the Australian Securities & Investments Commission the Annual Return of The Buddhist Discussion Centre (Upwey) Ltd for the year 2001.

MOVED: Evelin Halls SEC: Brendan Hall CARRIED

MOTION: That Mr David Scott be appointed Auditor of the Buddhist Discussion Centre (Upwey) Ltd. for the Financial Year 2001-2002.

MOVED: Pam Adkins SEC: Jocelyn Hughes CARRIED

ALL DIRECTOR'S POSITIONS ARE NOW DECLARED VACANT

MOTION: That Frank Carter be appointed scrutinise for the election of Directors.

MOVED: Julian Bamford SEC: Pennie White CARRIED

MOTION: For the election of the Directors, Anita Svensson stood down as Chairperson and Pam Adkins became Chairperson of the meeting. Pam Adkins took the Chair at 2.51 pm. Anita Svensson vacated the Chair at 2.51 pm. Pam Adkins occupied the Chair for the purpose of electing this years Directors.

MOTION: That the following Members be elected as Directors of the Buddhist Discussion Centre (Upwey) Ltd for the period 11 August 2001 to 10 August 2002.

DIRECTORS: Julian Bamford, Anita Svensson, Evelin Halls

MOVED: John D. Hughes SEC: Rilla Oellien (absent) CARRIED Anita Svensson resumed the Chair at 2.54 pm.

THAT THE POSITIONS OF PRESIDENT, VICE PRESIDENT, SECRETARIES AND TREASURER ARE DECLARED VACANT.

MOTION: That Julian Bamford be elected as President of the Buddhist Discussion Centre (Upwey) Ltd. for the period 11 August 2001 to 10 August 2002.

MOVED: John D. Hughes SEC: Rilla Oellien CARRIED

MOTION: That Pam Adkins be elected as Treasurer of the Buddhist Discussion Centre (Upwey) Ltd., for the period 11 August 2001 to 10 August 2002.

MOVED: Julie O’Donnell SEC: John D. Hughes CARRIED

MOTION: That Julian Bamford be elected as Joint Vice president International Dhamma Activities of the Buddhist Discussion Centre (Upwey) Ltd for the period 11 August 2001 to 10 August 2002.

MOVED: John D. Hughes SEC: Rilla Oellien CARRIED

MOTION: That Frank Carter be elected as Vice President for Local Area Planning & Asset Management of the Buddhist Discussion Centre (Upwey) Ltd. for the period 11 August 2001 to 10 August 2002.

MOVED: John D. Hughes SEC: Rilla Oellien CARRIED

MOTION: That Frank Carter be elected as Joint-Manager for OH&S of the Buddhist Discussion Centre (Upwey) Ltd. for the period 11 August 2001 to 10 August 2002.

MOVED: John D. Hughes SEC: Rilla Oellien CARRIED

MOTION: That John D. Hughes be elected as Vice President International Dhamma Activities of the Buddhist Discussion Centre (Upwey) Ltd. for the period 11 August 2001 to 10 August 2002.

MOVED: Evelin Halls SEC: Anita Svensson CARRIED

MOTION: That John D. Hughes be elected as Editor Buddha Dhyana Dana Review of the Buddhist Discussion Centre (Upwey) Ltd. for the period 11 August 2001 to 10 August 2002.

MOVED: Evelin Halls SEC: Anita Svensson CARRIED

MOTION: That Vanessa Macleod be elected as Junior Vice President International Dhamma Activities of the Buddhist Discussion Centre (Upwey) Ltd. for the period 11 August 2001 to 10 August 2002.

MOVED: John D. Hughes SEC: Rilla Oellien CARRIED

MOTION: That Vanessa Macleod be elected as International Liaison Officer & Information Officer of the Buddhist Discussion Centre (Upwey) Ltd. for the period 11 August 2001 to 10 August 2002.

MOVED: John D. Hughes SEC: Peter Boswell CARRIED

MOTION: That Lisa Nelson be elected as Joint Vice President Corporate Governance and Reporting of the Buddhist Discussion Centre (Upwey) Ltd. for the period 11 August 2001 to 10 August 2002.

MOVED: John D. Hughes SEC: Rilla Oellien CARRIED

MOTION: That Lisa Nelson be elected as Assistant Secretary Corporate Governance and Reporting of the Buddhist Discussion Centre (Upwey) Ltd. for the period 11 August 2001 to 10 August 2002.

MOVED: John D. Hughes SEC: Rilla Oellien CARRIED

MOTION: That Anita Svensson be elected as Secretary of the Buddhist Discussion Centre (Upwey) Ltd. for the period 11 August 2001 to 10 August 2002.

MOVED: John D. Hughes SEC: Rilla Oellien CARRIED

MOTION: That Anita Svensson be elected as Vice President Corporate Governance & Reporting of the Buddhist Discussion Centre (Upwey) Ltd. for the period 11 August 2001 to 10 August 2002.

MOVED: John D. Hughes SEC: Rilla Oellien CARRIED

MOTION: That Anita Svensson be elected as Manager Occupational Health & Safety of the Buddhist Discussion Centre (Upwey) Ltd. for the period 11 August 2001 to 10 August 2002.

MOVED: John D. Hughes SEC: Rilla Oellien CARRIED

MOTION: That Pennie White be elected as Assistant Editor Buddha Dhyana Dana Review of the Buddhist Discussion Centre (Upwey) Ltd. for the period 11 August 2001 to 10 August 2002.

MOVED: John D. Hughes SEC: Rilla Oellien CARRIED

MOTION: That the date of the next Annual General Meeting be 10 August 2002 at 2.00pm.

MOVED: Pam Adkins SEC: Brendan Hal CARRIED

MEETING CLOSED: 3.01pm

Treasury Procedure Manual

Pam Adkins is training Isabella Hobbs in the accounting package “QuickBooks” and in banking procedures.

As Isabella learns the procedures, she will draw up a Procedure Manual. This can be found at the front of the Treasury Box next to PC3A in an orange manila folder marked “Banking and Computer Procedures”.

Accounts Project

Member Pam Adkins has been preparing the BDC(U) Ltd.’s annual financial statements using an off site software program called Solution 6 for the last five years. The accounts are being transferred to Excel format as soon as possible as this is the software we will be using in the future.

11. INTERNATIONAL DHAMMA ACTIVITIES (IDA)

Colour Code: Yellow

IDA Manager: John D. Hughes

IDA Vice-President: John D. Hughes,

IDA Joint Vice President: Julian Bamford

IDA Task Unit Members: Pam Adkins, Vince Cavuoto, Leanne Eames, Evelin Halls, Jocelyn Hughes, Vanessa Macleod, Julie O’Donnell, Rilla Oellien, Amber Svensson and Anita Svensson.

IDA Task Unit Responsibilities: To maintain WFB liaison; to arrange Dhamma and Prajna Paramita Teachings; chanting, pujas, translations; to maintain and preserve the John D. Hughes Collection; to organise audio and video recordings of teachings and events; to develop and maintain the Centre’s IT systems, data warehouse, LAN and websites; to train Members to become webmasters; to develop e-commerce; to produce, edit, publish and distribute the BDDR and BSB, to write and broadcast “Buddhist Hour” Hillside radio scripts; to organise and teach Ch’an classes.

Buddhist Hour Radio Broadcast: To view previous Buddhist Hour radio scripts please visit our website at www.bdcublessings.net.au/radio.html.

The weekly “Buddhist Hour” radio broadcasts can be heard at 11.00am Sundays on Hillside Radio 87.6FM and 88.0FM in Victoria, Australia.

Ch’an Academy Classes

Please contact Julian Bamford on 0400-267-330 for further information or to make a booking for all Ch’an Academy classes.

Our Websites

www.bdcu.org.au

www.bdcublessings.net.au

www.skybusiness.com/j.d.hughes

www.companyontheweb.com/buddhamap

www.companyontheweb.com/buddhatext

www.johnhughes.citysearch.com.au

www.buyresolved.com.au

www.bddronline.net.au

12. LOCAL AREA PLANNING & ASSET MANAGEMENT (LAPAM)

Colour Code: Green

LAPAM Manager: Frank Carter

LAPAM Task Unit Members: Stuart Amoore, Julian Bamford, Jan Bennett, Frank Carter, Brendan Hall, Lenore Hamilton, Isabella Hobbs, David Igracki, Leila Lamers, Lisa Nelson and Philip Svensson.

The LAPAM Task Unit Responsibilities: To maintain and develop the buildings and gardens of the Centre; to undertake new construction works; to refurbish the Centre’s buildings; and to look after equipment and supplies.

Site Works at the BDC(U) Ltd. from 9 September 1978 to August 2001.

The figures listed above do not include time spent in general maintenance work, cleaning work, repainting, repairing, ongoing fire hazard reduction, gardening, rubbish removal and so on.

During the period July 2000 to December 2000 a record was kept of total hours worked on premises maintenance and development, which did include all these categories as well as new building construction. These records are printed below.

Hours worked per month - July 2000 to December 2000

Month	Hours Worked
July	416
August	303
September	172
October	103
November	273
December	131
Total	1398

This is an average of 7.7 hours work per day. (54 hours per week)

Much of this work could be identified according to the project being worked on or the type of work being performed. This data is shown below.

Some items such as cleaning, ironing or mowing were not included for the first 3 months of the survey so are under recorded by at least 50%.

Work Type or Location - July 2000 to January 2001 (7 months)

Location	Hours Worked
Suite 4	177
Suite 10	29
Sariputta Room	485
Reading Room	27
Ch’an Hall	23
Fire Wood Area	23
Paths	4
Gardens	38
Fire Hazard Reduction	23
Safety	2
Bell Tower	10
Cleaning	29
Ironing	4
Gates	25
Washing & Drying	5
Bodhi Tree Surround	10
CGR Office	2
Lawns	6
Storage	20
Total	942

Further Notes to the Report

20 July 1989

Peppercorn rent was paid by the BDC(U) Ltd. to John Hughes at the rate of one peppercorn per annum. A peppercorn was paid for each of the first 10 years since the organisation was incorporated.

Subsequently the rate of payment has increased to one peppercorn per six months, then one peppercorn per quarter. This rental continues to be paid as it falls due.

Electricity Connection to Suite 10, Suite 10A and Suite 11

The electricity connection will increase the usefulness and accessibility of these buildings substantially.

The price quoted was $1490 inc. GST. We have accepted this quote and will pay for the connection with $1000 donated by Rilla Oellien and $500 from initial sales of rose bushes. The quote was based on Members digging all the trenches for the cable.

Electrical Wiring

The electrician completed the connection of electrical cable to Suite 11, 10 and 10A on Tuesday 7 August 2001. Power will not be put into this circuit until all the internal wiring for each of the three suites has been finished.

The second of the two trenches in which electrical cable was placed for Suites 10, 10A and 11 was filled in on 11 August 2001. Leila Lamers and Rodney Johnson completed the internal wiring in Suite 11 on Sunday 12 August 2001.

On Monday 30 July 2001 MRP Electrical laid the electrical cable in the 450mm deep trench from the main building to Suite 11. placed along the trench at a depth of about 150mm. Peter Boswell, Lisa Nelson and Frank Carter filled in the trench to complete this section of the work.

The only work remaining before the power can be turned on in these buildings is completion of the internal wiring in Suite 10 and 10A. Leila Lamers worked on Suite 10 on 13, 18 and 19 August 2001.

In order that persons will never dig into the 240V cable, a 100mm wide plastic warning tape was

Sariputta Room

The water tank for the Sariputta Room was installed by Rodney Johnson on 11 August 2001.

Piping connections to the Sariputta Room need to be fitted and there is a small amount of internal repair work required on the tank before water can be placed in it. The tank will overflow into the Australia Pond.

We will arrange for the final inspection certificate from the Shire Building Inspector.

Fire Wood

Please remember to chop the wood to fit into the fireplace.

13. MEMBERS’ NEWS

Members, Jocelyn Hughes and Julian Bamford attended the meeting on 15 August 2001 of the Buddhist Foundation (Vic) Australia Ltd. meeting for the Australasian Buddhist Convention Week 17-23 June 2002.

Rani Hughes had her birthday at the Centre on 14 & 15 August 2001. On 15 August 2001 she offered breakfast to her father and his wife.

Member, Lenore Hamilton received a High Distinction for Part A of her Occupational Health and Safety assignment, she also received a High Distinction for Exterior Design of a house. These subjects are part of an Interior Design Certificate at RMIT University. Lenore is currently completing Part B of these Subjects.

Member, Evelin Halls has been consultant and technical advisor for the building of a Monash University website for Lorraine Bullock, course coordinator and lecturer at Monash University. Lorraine is the first person in the English department who created a website for her course 'English in Use' by herself and is able to maintain it; usually this is done by the Monash IT team.

This website will help to promote the course EIU (English in Use), that offers a deep study for English from the perspective of the second language speaker.

The website was approved by the Monash Web Team and by Professor Clive Probyn from the English department. The site meets the standard required for Monash webpages catering for a very wide audience including persons with disabilities that have specific setups on their computers. The address is http://www.arts.monash.edu.au/subjects/english/eiu/

Buddhist Hour Radio Broadcast

Broadcast title for Sunday 10 June 2001: “How to study successfully by levering your resources.

Broadcast title for Sunday 17 June 2001: “Mandalas for learning and use of “Namo”

Broadcast title for Sunday 24 June 2001: “Vipassana Meditation”

Broadcast title for Sunday 1 July 2001: “Use of new technologies fore Buddha Dhamma

Broadcast title for Sunday 8 July 2001: “Buddha Dhamma Teachings at the Buddhist Discussion Centre (Upwey) Ltd.”

Broadcast title for Sunday 15 July 2001: “180 not out”

Broadcast title for Sunday 22 July 2001: “Cultivating Usability of a Specialised Library Heritage”

Broadcast title for Sunday 5 August 2001: “Cultivating Right View towards Knowing the Audience”

Broadcast title for Sunday 12 August 2001: “Preparing for Death”

Broadcast title for Sunday 19 August 2001: “Avoiding mental weakness arising from poor choices in friendship”

14. GENERAL FUNDS APPEAL

Gifts are not tax deductible.

15. SHARING OF MERIT

We regularly share merit with the local deities. They help us on all our projects.

Diffusion of Metta or Loving Kindness:

Sabbe Satta;

(May all sentient beings),

Avera Hontu;

(Be free from enmity),

Abyapajjha hontu;

(Be free from ill will ),

Anigha hontu;

( Be free from suffering ),

Sukhi attanam pariharantu;

(Live a happy life ).

MAY ALL BEINGS BE WELL AND HAPPY

Sadhu Sadhu Sadhu

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