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THE BROOKING STREET BUGLE
Issue No. 55 (New Series)
ISSN 1321 -1463

Publication Date: 16 April 2001

Published and Printed by:
The Buddhist Discussion Centre (Upwey) Ltd.
A.C.N. 005 701 806 A.B.N. 42 611 496 488
33 Brooking Street, Upwey, Victoria Australia 3158. Telephone and Fax +61 3 9754 3334
e-mail address wbu@bdcu.org.au
World Fellowship of Buddhists Regional Centre

Lifetimes of Learning
and the cultivation of Friendliness, Practicality, Professionalism,
Cultural Adaptability and Scholarship.

Editor: John D. Hughes Dip.App.Chem.,T.T.T.C., GDAIE
Vice-president, World Fellowship of Buddhists
Assistant Editor: Pennie White BA. Dip Ed

NAMO TASSA BHAGAVATO ARAHATO SAMMASAMBUDDHASSA

The main hall and altar at our Centre

The Purpose of this Publication

The purpose of this publication is to:

1. Advise Members

2. Monitor current activities

3. Improve Fundraising initiatives

4. Advise interested parties of our philosophy.

INDEX

1. Glossary

2. Coming Events

3. Sangha News

4. Keynote Opportunities

5. Information Technology News

6. Fundraising Appeals and Special Projects

7. John D. Hughes’ News

8. Current Research and Development Interests

9. Occupational Health and Safety (OH&S)

10. Corporate Governance & Reporting (CGR)

11. International Dhamma Activities (IDA)

12. Local Area Planning & Asset Management (LAPAM)

13. Members’ News

14. Sharing of Merit

Photographs

Appendices:

Appendix 1 Versak Celebration 2544 BE Invitation

Appendix 2 SARVA DURGATI SUDDHANE BHAGAVATI USNEESA VEJAYA DHARANA

Appendix 3 Interim Focus Statement on Corporate Governance and Reporting Task Unit KPI Report 1 July - 31 December 2000

2. COMING EVENTS

17-04-01	Installation of the Reclining Buddha Ceremony	8.30pm onwards
20-04-01	Dhamma Teaching by John D. Hughes	7.30pm-8.30pm
21-04-01	Ch'an Academy – Sumi-e Class No.2 2001	10.00am-3.00pm
22-04-01	Buddha Chanting - New Moon	6:30am-7:30am
22-04-01	Hillside Radio Broadcast	11.00am-12.00pm
22-04-01	Statistics Training Session No.2	1.00pm-2.00pm
23-04-01	Dhamma Teaching by John D. Hughes	7.30pm-8.30pm
24-04-01	Buddha Chanting - New Moon	6:30am-7:30am
24-04-01	Prajna Paramita Teaching by John D. Hughes	7.30pm-8.30pm
27-04-01	Dhamma Teaching by John D. Hughes	7.30pm-8.30pm
29-04-01	Buddha Chanting	6:30am-7:30am
29-04-01	Hillside Radio Broadcast	11.00am-12.00pm
29-04-01	Ch'an Academy – Ch'an Class	1.00pm-4.00pm
30-04-01	Dhamma Teaching by John D. Hughes	7.30pm-8.30pm
01-05-01	Buddha Chanting – First Quarter Moon	6:30am-7:30am
01-05-01	Prajna Paramita Teaching by John D. Hughes	7.30pm-8.30pm
02-05-01	Buddha Chanting – First Quarter Moon	6.30pm-7.30pm
04-05-01	Dhamma Teaching by John D. Hughes	7.30pm-8.30pm
04-05-01	Anita Svensson's 40th Birthday Celebration
06-05-01	Buddha Chanting	6:30am-7:30am
06-05-01	Hillside Radio Broadcast	11.00am-12.00pm
07-05-01	Versak 2544 BE Celebrations – Full Moon	3.30am-5.00pm
07-05-01	Dhamma Teaching by John D. Hughes	7.30pm-8.30pm
08-05-01	Prajna Paramita Teaching by John D. Hughes	7.30pm-8.30pm
09-05-01	Buddha Chanting	6:30am-7:30am
11-05-01	Dhamma Teaching by John D. Hughes	7.30pm-8.30pm
12-05-01	Buddha Chanting	6:30am-7:30am
12-05-01	Ch'an Academy – Sumi-e Class No.3 2001	10.00am-3.00pm
13-05-01	Buddha Chanting	6:30am-7:30am
13-05-01	Mother’s Day Flower Stall	7.00am-7.00pm
13-05-01	Hillside Radio Broadcast	11.00am-12.00pm

3. SANGHA NEWS

Versak Celebration 2544 BE - Monday 7 May 2001

CGR have sent out invitations to Members of the Venerable Sangha to attend our Centre on this auspicious occasion.

A copy of the invitation is attached to this issue of the Brooking Street Bugle. You are welcome to attend.

* Photo available.

Vijaya and Puja Prayers with Francisco So

Francisco So will conduct the Usnisa Vijaya Dharani Prayer on Monday 16 April 2001 from 9.30am to 11.30am and the Sukhavati Puja Prayer from 1.30pm to 4.00pm.

The Usnisa Vijaya Dharani Sutra, translated by Master Buddhapala during the Tang Dynasty, can be read prior to the Puja. Twenty-one copies are in the John D. Hughes Collection Library, wall unit 8, shelf 251.

Thank you to Julie O’Donnell for typing the translation of stathagato snisam sitatapatram aparajitam pratyungiram dharani (surangama mantra) on to our network. The file can be found at our PC reference: PC8a Word Pro I:KM/puja2

Installation of the Reclining Buddha Ceremony

The installation ceremony for the Reclining Buddha will be held on the final day of the Five Day Bhavana Course held over the Easter holiday period.

The ceremony is planned for Tuesday 17 April 2001 at 8.30pm following the Prajna Paramita Teaching.

The Venerable Bhante Kassapa will be attending the Centre to perform the 'Dotting of the Eye' ceremony for the Reclining Buddha image.

The Venerable will be driven to the Centre by Peter Jackson.

* Photo's available

4. KEYNOTE OPPORTUNITIES

Buddhist Discussion Centre (Upwey) Ltd. - Website No.8

We are now planning for an eighth website, which will be a dedicated site for the Buddha Dhyana Dana Review.

The cost of the website hosting will be $360 for one year. The hosting company is Oznet One. Oznet One is also the website hosting company for www.buyresolved.com.au owned by John D. Hughes and Associates Pty. Ltd.

Thank you to Frank Carter, Rilla Oellien, Lenore Hamilton, Stuart Amoore, Pam Adkins and Jan Bennett for donating monies toward the BDDR website hosting fund. If you would like to donate towards this fund please see Julian.

Our webmaster Evelin Halls has suggested that the site be called: www.bddronline.org.au

Prajna Paramita Images

The three Prajna Paramita images have arrived in Victoria, Australia. Three locations have been selected for altars to be constructed for each image. Bases for each image will be built in readiness for the arrival at our Centre of the images.

The three locations for the images are:

1. The Bodhi Tree *Photo available

2. The Library - near the Western altar

3. The Sariputta room - next to the Dragon King altar.

Training on Statistics and Time Planning

The first CGR Statistics Training session was held on 25 March 2001 at 4pm. Participating Members were: Isabella Hobbs, Leila Lamers, David Igracki, Lisa Nelson, Vincenzo Cavuoto and Julian Bamford

All CGR Task Unit Members must attend future training sessions. The next training session will be Sunday 22 April 2001 at 1.00pm. The session will run for one hour. Julian Bamford will be conducting the training.

5. INFORMATION TECHNOLOGY NEWS

The John D. Hughes Collection library catalogue On Line

The John D. Hughes Collection library catalogue was uploaded to the www.bdcu.org.au website on 5 April 2001. The catalogue containing 3728 references took 9 minutes and 56 seconds to upload.

Well done Evelin for completing this meritorious task for our Teacher. Sadhu Sadhu Sadhu

Visitation figures for our websites.

As at 10.20pm on Monday 16 April 2001 total visits to our websites since 18 January were 2022, an increase of 94 from the same time last week. The visitor figures for each are as follows:

www.bdcu.org.au 632

www.skybusiness.com/j.d.hughes 43

www.buyresolved.com.au 37

www.companyontheweb.com/buddhatext 72

www.companyontheweb.com/buddhamap 131

www.bdcublessings.one.net.au 1107

On Monday 9 April the visitation figures totaled 1928 visits (since 18 Jan 2001 - estimate) averaging 2.4 (estimate) visits per day to all sites, and 3 minutes 20 seconds (aproximately) per visit.

NB: The collected visitation figures are for six websites. Figures for the

www.johnhughes.citysearch.com.au site were not available.

Details of the visits to each are listed below:

1. www.bdcu.org.au 583 visits since: 18 Jan 2001, averaging 7 visits per day average for an average length stay of 3 minutes 8 seconds.

2. www.bdcublessings.one.net.au 1072 visits since: mid Jan 2001 (est.), averaging 6 visits per day for an average length stay of 5 minutes 13 seconds.

3. www.buyresolved.com.au 31 visits since: 6 Feb. 2001, averaging 1 visit per day average for an average length stay of 3 minutes 39 seconds.

4. www.companyontheweb.com/buddhatext 66 visits since: 11 Feb. 2001, averaging 1 visit per day for an average length stay of: 1 minutes 10 seconds.

5. www.companyontheweb.com/buddhamap 123 visits since: mid Jan 2001 (est.), averaging 1 visit per day for an average length stay of: 3 minutes 53 seconds.

6. www.skybusiness.com/j.d.hughes 43 visits since: 11 Feb. 2001, averaging 1 visit per day for an average length stay of: 2 minutes 28 seconds.

7. www.johnhughes.citysearch.com.au - visitation figures were not available.

Kodak Digital Camera Software

The software for our Teacher's Kodak digital camera is installed on PC4 ready for Members to use.

6. FUNDRAISING APPEALS AND SPECIAL PROJECTS

PhotoLAN Network Opportunity To Multiply Merits

The Buddhist Discussion Centre (Upwey) Ltd. needs to complete planned work on the PhotoLAN network. We request the kind generosity of our Members and friends to help achieve our goals and take the opportunity to multiply merits. To do this the following hardware is required:

1. 2 X100 Megabits per second network switches (approx. $150 each)

2. Good quality computer for an e-mail server (less than $300 )

3. A Keyboard Video Mouse (KVM) switch (less than $100 )

Santi will provide the time to complete the urgent work during the upcoming University holiday beginning on the 12 April 2001 to 21 April 2001 with the exception of the 18 & 19 April during the day.

Cadbury Chocolate Fundraiser

Could members please return all fundraising money to the large Dana box by Friday 20 April 2001.

Garage Sale

The Garage sale raised $465.20 for the Buddhist Discussion Centre (Upwey) Ltd. Thank you to everyone who helped.

Please start collecting for the next Garage Sale, which is being organised by Lenore and is scheduled for a few weeks after Mother’s Day. Date to be confirmed.

Fund Raising Raffle

The raffle was Easter Sunday drawn on 15 April 2001- congratulations to the winners.

This raffle raised $111.00 for the Buddhist Discussion Centre (Upwey) Ltd.

1st Prize: Handmade Patchwork Quilt 144 mm x 240 mm won by Tim Browning

2nd Prize: Wahl World Class Travel Shaver Model No. 70393 won by Bodhi White

3rd Prize: Replica Paintings on Cards by Ch’an Master John D. Hughes won by Bodhi White

Permission Granted by Licensing Services Branch, Department of Justice, Consumer and Business Affairs Victoria.

“How Many Smarties?” Fundraiser

This fundraiser raised $205. Thank you to everyone that helped.

2092 Smarties were in the Jar. Congratulations to Rodney Johnson who guessed 2090 smarties, being the closest number.

Rodney received the First Prize of the Dragon Protector. Second prize of ten beautiful Ch’an Cards by Ch’an Master John D. Hughes won by Allison R who guessed 3000. Third prize was the jar of Smarties which was won by Peter Jackson who guessed 2064.

*Photo available

7. JOHN D. HUGHES NEWS

Members, friends and family around the world wish the Founder of the Buddhist Discussion Centre (Upwey)Ltd., John D. Hughes long life and good health. May he have a speedy and complete recovery from his recent operation.

John D. Hughes was cared for at The Angliss Hospital in Ferntree Gully, Victoria, Australia, for approximately two weeks. During this time a Medicine Buddha altar was set up by his bed with flower and water offerings. Members and friends chanted for John D. Hughes good health and long life.

‘A New Australian Industry’ by John D. Hughes

On day one of the Five Day Bhavana Course Tim Browning and Evelin Halls worked on editing the 140 page working paper ‘A New Australian Industry’ (short title) written by our Teacher John D. Hughes over the last six months.

The document was edited into five working papers over a period of eight hours.

The major aim of the website project is to provide a public Geology program based on sound Buddhist principles. The Museum has two parts, one ‘actual’ and the other ‘online’.

This new Australian industry will open windows on the world for persons around the world. (this paragraph is an excerpt from the home page of www. buyresolved.com.au – the website is owned by John D. Hughes and Associates Pty Ltd.)

It was uploaded to www.buyresolved.com.au by site webmaster Julian Bamford on the morning of Monday 16 April 2001.

SADHU SADHU SADHU

*Photo available (polished granite wall)

8. CURRENT RESEARCH AND DEVELOPMENT INTERESTS

• John D. Hughes will continue to add to the Paper on the Geology Museum operations entitled ‘A New Australian Industry’. This represents a new industry for Australia.

• Julie O’Donnell has been typing onto our LAN the STATHAGATO SNISAM SITATAPATRAM APARAJIJAM PRATYUNGIRAM DHARANI (Surangama Mantra), translated by Francisco So

• Exploration of ways to generate standby electricity for our LAN

• CGR will train Members in statistical software packets and Time Planning as these will be used as Key Performance Indicators for Corporate Governance and Reporting

• Mapping of the pH of the garden site

• Program PHOTOLAN using Linux

• Because the new Canon FB00P scanner scans photographs three times faster and with better resolution than the earlier model we have, we will be using this as our standard for our PHOTOLAN and website feeds

• The digital camera works better with new batteries according to experiments conducted by J. Bamford. We intend to obtain a second digital camera to set up in Suite 10A which is the IT service centre. Brendan Hall estimates he should be processing 50 digital images per week from archive photographs. He needs two persons to help him.

• Locate financial software suitable for five-year planning projections

• Provide Members with selling techniques for our web sites

9. OCCUPATIONAL HEALTH & SAFETY NEWS (OH&S)

Members’ fire fighting clothing and equipment is stored in the walk-in wardrobe in Suite 3, near PC1A.

Isabella Hobbs has been assigned to check the First Aid Kit weekly and replace all missing items. Isabella is to document the checks in the Occupational Health & Safety record book, located in the CGR Office.

Anita Svensson is conducting First Aid classes in the First Aid Caravan half an hour after the Prajna Paramita Teachings on Tuesday evenings.

10. CORPORATE GOVERNANCE & REPORTING (CGR)

Colour Code: Red

CGR Manager: Anita Svensson

CGR Task Unit Members: Pam Adkins, Julian Bamford, Tim Browning, Vincenzo Cavuoto, Leanne Eames, Evelin Halls, Lenore Hamilton, Isabella Hobbs, Clara Iaquinto, Rodney Johnson, Lisa Nelson, Rilla Oellien, Amber Svensson, Anita Svensson, Lainie Smallwood and Santi Sukha.

CGR Task Unit Responsibilities: To handle correspondence; to adhere to the legal requirements of the Australian Securities and Investments Commission, Australian Taxation Office, corporate affairs, accounts, meetings, Occupational Health and Safety (OH&S); to schedule events; to organise attendants for staffing the Centre; to maintain data bases; to maintain office supplies; and to communicate with government departments.

Buddhist Discussion Centre (Upwey) Ltd. Memberships for 2001- 2002

All financial Members are reminded to pay their Membership fees by 1 July 2001 to retain their ‘Financial Member’ Status.

$33.00 for Annual Membership fees

$33.00 for Annual Library Membership

General Committee Meetings

A General Committee Meeting was held at 2.00pm on Sunday 15 April 2001.

The meeting elected Julian Bamford B.A. App. Rec. as our new President of the Buddhist Discussion Centre (Upwey) Ltd. Congratulations Julian on your new role as President.

Jocelyn Hughes B.Bus. thanked outgoing President Vince Cavuoto on behalf of all the Members for his effort and dedication to the Buddhist Discussion Centre (Upwey) Ltd. over the last eight years.

Sadhu Sadhu Sadhu

Next General Meeting

The next General meeting of the Buddhist Discussion Centre (Upwey) Ltd., will be held on Sunday 29 April 2001 at 2:00pm.

Style Manual

The Buddhist Discussion Centre(Upwey)Ltd. Style Manual 2000, abstract document, file reference i:/ida/wfbradio is located in the CGR Office in the Centre’s filing, cabinet FCA7 Drawer 1, under Master Copy.

Letterhead on PC13A

The Buddhist Discussion Centre (Upwey) Ltd. Letterhead can be accessed using Star Office on PC13A. Pennie White has created and saved this file at: I:/common/general/bdculh.sgl

Buddhist Discussion Centre (Upwey) Ltd. A.C.N. 005 701 806 A.B.N. 42 611 496 488 33 Brooking Street, Upwey, Victoria 3158 Australia Telephone and Facsimile: +61 3 9754 3334 email: wbu@bdcu.org.au World Fellowship of Buddhists Regional Centre

Santi Sukha will install Star Office onto the LAN so that this file may be accessed from all computers.

11. INTERNATIONAL DHAMMA ACTIVITIES (IDA)

Colour Code: Yellow

IDA Manager: John D. Hughes

IDA Vice-president: John D. Hughes,

IDA Joint Vice-president: Julian Bamford

IDA Task Unit Members: Pam Adkins, Vince Cavuoto, Leanne Eames, Evelin Halls, Jocelyn Hughes, Vanessa Macleod, Julie O’Donnell, Rilla Oellien, Maria Pannozzo, Orysia Spinner, Santi Sukha, Amber Svensson and Anita Svensson.

IDA Task Unit Responsibilities: to maintain WFB liaison; to arrange Dhamma and Prajnaparmita Teachings, chanting, pujas, translations; to maintain and preserve the John D. Hughes Collection; to organise audio and video recording of Teachings and events; to develop and maintain the Centre’s IT systems, data warehouse, LAN and web sites; to train Members to become webmasters; to develop e-commerce; to produce, edit, publish and distribute the BDDR and BSB; to write and broadcast “Buddhist Hour” Hillside radio scripts; to organise and teach Ch’an classes.

Five Day Bhavana Course 13-17 April 2001 Report

John D. Hughes created a planning document called ‘Improving Site Storage and Ease of Accessibility for dana items available in the Autumn Quarter 2001’ - Version 9.

By using this planning document Members were able to focus on what needed to be done and work harmoniously.

The following is the introduction to the document, followed by the Current Concerns and Do List.

‘Our Centre needs to make better storage systems to keep what has been donated from premature decay or difficulty of retrieval. Patrons expect us to guard our resources’.

It is thwarting for new Members if they cannot find items they need from within our organisation storage systems.

Before and over the 5 day course, John D. Hughes wishes to improve the flow of materiality (dana) to the Centre by a factor equal to or better than three times that of the last quarter (the summer season).

This objective can be encouraged by redevelopment of existing dana storage systems.

Generally most of our storage systems are satisfactory. But they have yet to reach best practice.

The existing storage facilities were improved by 50% in the week leading up to the Bhavana course.

With adequate storage, future dana will be increased by causes and effects. We welcome more assets.

If there is a notion that storage space has reached near capacity, there would be a reluctance to seek further materiality. This notion slows our goods and services delivery potential.

The visible sign of a lack of pre-planned storage space can be the appearance of clutter and or difficulty in finding resources within an acceptable time frame.

The main reason for clutter appears to be that Members give insufficient thought to making provisions to house new material when it arrives. Prior to the five days of the course we planned to overcome such difficulties.

Over the day and evening prior to commencement of the course on 13 April 2001, many Members arranged for vast offerings of flowers, perfumes, water, food and precious gems and good things to placed on site on the garden altars.

Padmasambhava was dressed in his winter robes and hat.

Many offerings were made for the local devas who help us, and our overseas benefactors were remembered.

Our Supply Chain Management systems were reviewed and focused for easier prospecting, delivery, entry into our asset registers, storage and retrieval.

Our Members will have good general health and their material prosperity ought to increase in the future if they follow this new system of management of our supply chains.

All are very interested in increasing time management and administration skills of our supply chain.

The advice of Lama Loppon and others on chanting for the Bodhisattva protector pigeons.

Records of Dhamma metta readings were played to the Bodhisattva protector pigeons so they will know the practice in their next life. (May they be born human next life, male and female and teach at this Centre).

Chanting of the 227 Rules

During the course we plan to chant the 227 Vinaya Rules amid uncluttered surroundings. If chanted in clutter, it is likely the clutter will increase.

The New Images for the Heavenly Garden

We have installed the Reclining Buddha image on a special concrete base, near the Bell Tower. * Photo's available.

A Prajna Paramita image will soon be placed within the Bodhi Tree surround in the heavenly garden.

Two other Prajna Paramita images will be placed elsewhere at the Centre’s altars. One near the Dragon King in the Sariputta Room. The other will added to the John D. Hughes collection in the Library room.

JDH will arrange for lotus bases and moon discs for these images.

These images ensure we can preserve the lineage of our known Teachings.

Over the 5 Day Course further offerings and appropriate chanting will be arranged to preserve our lineage. We represent strong Buddha Dhamma causes and we request to be taught well in the correct methods.

Our wish to arrange for future Dhamma Teachers who reside at our Centre to have plenty of resources available

Our Storage Plans for various Suites

Emerald Pavilion (Suite 3A - Sundeck) A store for Geological Specimens

Suite 3A is owned by JDH. A small Pavilion (sundeck) is being constructed between the Amenities Block and the wall of the CGR office (Suite 3).

The Emerald Pavilion will hold four glass cabinets to display some of JDH’s geology specimens. Two of the cabinets are being donated by Wendy Clancy.

Suite 10A - An IT. Storehouse

Suite 10A houses IT material - some IT material will be moved from its present location in Suite 11 to the racks in Suite 10A.

The fit out of suite 10A will be completed over the Easter course.

*Photo's available – see BSB Issue 54

Suite 11-Stored written Dhamma assets and records

Suite 11 is to be lined with the available composite board and made ready for electrical work. New shelving is available. The BDDR back issues are to be re-stacked to be made more accessible and for quick retrieval times. An altar is set up in this suite.

Suite 10-stores the Geological collection

Suite 10 walls are to be lined with available board.

Suite 4

Refit as Museum Office to store the laboratory chemicals.

Reading room at main entrance

The “Fragrance corner” sales stand is now located on the rear verandah, which is now titled, “Fragrance corner”.

5 Day Course - JDH Current Concerns

1. Install perspex cover on the surround structure above Bodhi tree (Rodney) DONE

2. Complete glass housing protecting Reclining Buddha. DONE

3. Purchase pot plants and plant around base of Reclining Buddha. *Photo available

4. JDH will arrange lotus bases and moon discs for three Prajna Paramita Images. These are at the Bodhi Tree, our Library and in the Sariputta Room near the Dragon King altar.

5. Members can help JDH writings.

6. JDH to complete article on case study research project and fax to the WFB and WBU. (various)

7. JDH to write requested article for WFB history for article. (various)

8. Complete fit out and painting of suite 10A as soon as possible

9. Sweep front path

10. Keep fireplace stoked

11. Silicon holes in wall at rear of Suite 10A

12. Draft chanting schedule for next four days

13. Take digital photographs of work in progress (DONE)

14. The rear of suite 10A walk through needs. The wood off cuts will be moved -50% can be burnt as fuel this winter. DONE

15. Framing of Nobbies paintings is needed for exhibition (Lyne to deliver on Saturday)

16. Rodney and Leila to line suite 10

17. Rodney and Leila to line suite 11

18. Members must raise funds for Wiring to suite 10, 11 and suite 10A- ASAP

19. Check funding possibilities for projects DONE

20. De-clutter behind tool trailer and along northern fence line.

21. Remove tin sheets from walls at rear of CGR office and south wall of amenities block. DONE

22. Locate position of Suite 3A stump and dig. DONE

23. Clear drive of all clutter - shelves, timber etc (Fri., Sat, Sun and Mon.) (All)

24. Plant fern near Buddha pond. DONE

25. Email what has been done ready for next BSB (issue 55) DONE - upload to website Sunday 15 April with 15 photographs

26. Complete radio broadcast script today - Friday 13 Apr 2001 DONE

27. 227 rules Chanting to commence today

28. Bell Puja - 4.00pm - Friday 13 Apr 2001 DONE Photo's available

29. BDC(U)Ltd. General Meeting to elect new President Julian Bamford - 2.00pm Sun 15 DONE

30. 227 rules Chanting - 3pm Sunday

After the Five Day Course

31. After the Course JDH will visit the Nobbies visit in a fortnight with Maria Pannozzo (confirm)

32. Get JDH yearly planner on wall

33. Find new place for organ. Convert the entrance to planned purpose as reading room. (Rock specimens will be moved when Emerald Pavilion - (Suite 3A Sundeck) is completed.

34. Build moat around Stupa

35. Repair garden bench with new slats- paint

36. Paint railings of Sariputta Room - (Many)

37. Tidy Humus Heaps

38. Remove plastic pots from wood pile

39. Make Mantra Beads from gum nuts

40. Straighten cabinet on South Gate (Rodney)

41. Paint tin under Ch’an Academy Windows

42. Fix rear indicator light on caravan - (Leila)

43. Get glass in front of Outside Buddha - Rodney

44. Sand and paint front of Padma altar below roof line

45. Remove broken limbs from above Australia pond

46. Re-pot large blue pot - (Lyne) DONE

47. Review these current concerns within this week, consult to delegate.

48. Plan Garage sale, to get money for timber for Museum display (Lenore) DONE

Not urgent, Not important

Pot Geraniums

Weed grass on bottom side of drive

Split fire wood - ongoing DONE

Find a new place for outside refrigerator

Turn bathtub into pond and level

Send email about new positions of things

The above excerpt is taken from the document entitled Improving Site Storage and Ease of Accessibility for dana items available in the Autumn Quarter 2001. Version 9.

Our document reference is I:jdh/jdhcc01

Preparation Of Food

Special thanks to the following members for providing wonderful sustenance to our Teacher and Members during the April Five Day Meditation Course.

Friday lunch - Julie

Friday dinner - Pam, Jocelyn and Julie

Saturday lunch - Jocelyn and Vanessa

Saturday dinner - Julie and Pam

Sunday lunch - Jocelyn, Rilla, Vanessa and Isabella

Sunday dinner - Pam

Monday Lunch - Julie, Pam

Monday Dinner - Lenore, Pam, Isabella

Thanks also to all members who brought food, cakes, fruit and other food over the period of the course.

Buddha Chanting each morning during the five days of the April 2001 Bhavana course, commencing at 6.30am.

John D. Hughes Collection

On 13 April 2001, a team of library cataloguers converged on the JDH Collection and successfully catalogued 12 books onto the Organise database. The team worked harmoniously together with each person specialising in a different task, that is, classifying the text, entering the information onto the database, labeling and writing up the cards.

Thank you to Arrisha Burling, Jocelyn Hughes, Vanessa Macleod, David Nicholson and Maria Pannozzo.

Sadhu Sadhu Sadhu

Autumn Bell Puja

On Saturday 14 April 2001 at 4.00pm a Bell Puja was held. Orchestrated by John D. Hughes and Julie O’Donnell.

During the First Bell Puja, the Goddess of Autumn visited. The second Bell Puja, John D. Hughes requested Vajrayogini to dance. The Bell Puja’s are created to bless sentient beings, to create the conditions for long life and good health.

Thank you to Brendan and Jeanette Grainger for making an audio recording of the Bell Pujas. Both Puja’s were played at the Buddhist Hour Radio Program on Sunday 15 April 2001.

*Photo's available

SADDHU SADDHU SADDHU

Buddhist Hour Radio Broadcast

Broadcast title for Sunday 15 April 2001: The demise of the Prosaic Person

Broadcast title for Sunday 8 April 2001: Which cetasikas are you cultivating

Broadcast title for Sunday 1 April 2001: The importance of cultivating 'true and wise friends'

Broadcast title for Sunday 25 March 2001: The Futility of Praise and Blame

Broadcast title for Sunday 18 March 2001: How to increase Job Satisfaction

To read previous Buddhist Hour radio scripts please visit our website at www.bdcublessings.one.net.au/radio.html.

The weekly “Buddhist Hour” radio broadcasts can be heard on Hillside Radio 87.6FM and 88.0FM and 1620 AM in Victoria, Australia.

The 'Buddhist Hour' radio show is broadcast live on Internet radio at www.gbradio.com on Sundays from 11am to 12pm. This means that persons from all around the world are able to hear the Radio Broadcast that consists of chanting and Buddha Dhamma texts.

As ‘gbradio’ is a very popular station, it may happen that you cannot get a connection. In that case, just keep trying until you get through.

Thank you Brendan and Jeanette Grainger at Hillside Radio and to Great Britain Radio and their technicians and webmasters.

Lisa Nelson and Julian Bamford share the position of Program Producer.

Thank you to Rilla Oellien for assisting Lisa Nelson with the Assistant Producer role on the Sunday 15 April broadcast, and to Evelin Halls for uploading the broadcast script to our www.bdcublessings.one.net.au website each week.

Preservation of the Radio Broadcasts

It is important that we preserve the Dhamma. That is why we need good quality tapes to record our radio broadcasts. Only BASF Chrome audio cassettes will be used to record our precious Buddhist Hour Radio Programs as they are much stronger and have a longer life expectancy.

74 Minute Digital Mini Disks and Storage Case.

Thank you to Tim Browning, Isabella Hobbs, Julian Bamford, Phillip Svensson and Frank Carter for the dana of five 74 minute digital mini disks and storage case.

The five disks and storage case were purchased from JB Hi-Fi in Ferntree Gully at a cost of $18.75, or $3.75 each (including GST) including the disk case which can store up to 10 minidisks.

Ch’an and Sumi-e Classes

Please contact Julian Bamford on 0400-267-330 for further information and to make a booking for all Ch’an Academy classes.

Our Websites

www.bdcu.org.au

www.bdcublessings.one.net.au

www.skybusiness.com/j.d.hughes

www.companyontheweb.com/buddhamap

www.companyontheweb.com/buddhatext

www.johnhughes.citysearch.com.au

www.buyresolved.com.au

12. LOCAL AREA PLANNING & ASSET MANAGEMENT (LAPAM)

Colour Code: Green

LAPAM Manager: Frank Carter

LAPAM Task Unit Members: Stuart Amoore, Julian Bamford, Jan Bennett, Frank Carter, Brendan Hall,

Lenore Hamilton, Isabella Hobbs, David Igracki, Leila Lamers, Lyne Lehmann, Lisa Nelson and Philip Svensson.

The LAPAM Task Unit Responsibilities: To maintain and develop the buildings and gardens of the Centre; to undertake new construction works; to refurbish the Centre’s buildings; and to look after equipment and supplies.

The Emerald Pavilion

Construction of the new Emerald Pavilion, also known as suite 3A - Sundeck, was commenced on Sunday 15 April, the third day of the Five Day Meditation Course.

The new Emerald Pavilion (Suite 3A - sundeck), located at the rear of the CGR office will be constructed with a base of 24 redgum stumps in 4 rows of six stumps.

Digging of the stump holes commenced on Sunday 15, and by 6.00pm Monday 16 April we have 10 stumps in place. Stump holes were dug parallel to the rear wall of the Centre. Fragrant oils were poured into the holes and then stumps were placed and holes filled.

We plan to complete the digging of stump holes and fixing of all 24 stumps by the last day of the Bhavana course.

Thank you to Lenore Hamilton, Mark Felton (a builder from Belgrave South and friend of Julian Bamford) and Jan Bennett for donating many of the redgum stumps for the building. The remainder were stored on site.

Thank you to Tim Browning, Maria Pannozzo, Isabella Hobbs, Phillip Svensson, Jan Bennett, Julian Bamford, Frank Carter, Rodney Johnson Jocelyn Hughes and Vince Cavuoto for their efforts in digging the stump holes under the direction of

John D. Hughes.

In order to increase the space available for the new Pavilion the caravan was moved approximately 2 metres towards the rear fence of the property. Thank you to Members Tim Browning, Phillip Svensson, Jan Bennett, Julian Bamford, Frank Carter, Rodney Johnson, Vince Cavuoto and Peter Jackson with this move.

Members should exercise care when walking in this area while building works are under way.

Reclining Buddha Image

During Friday 13 April, the first day of the Five Day Meditation Course, many Members helped on the construction of the Reclining Buddha base and protective glass canopy.

John D. Hughes supervised the fitting of a steel framework on which to mount the glass panels around and above the Buddha image. Frank and Brendan assembled the steel framework and fitted the mountings which secure the glass panels. Isabella and Julian assisted with the fitting of the glass panels.

Julie, Jocelyn, Julian and Philip cleaned and prepared each glass panel before it was fitted onto the Buddha base.

The appearance of the wood surrounding the concrete Buddha base and some of the steel frame was made more beautiful by several coats of gold paint applied by Lyne.

All Members worked harmoniously throughout the day and were supported by Pam and Julie offering them lunch and drinks.

On the 4th day of the Five Day Meditation Course the glass panels on the Reclining Buddha canopy were secured in place by Frank to enable them to withstand strong gusts of wind.

Thank you to all those who were involved in the donation of building materials for the Reclining Buddha glass cover. They were:

Trent White - 3 reinforced glass panels for the top and West end

Jan Bennett - 2 reinforced glass panels for the front and rear walls

Milton Astor - Dexion framing for the structure which holds the glass - The Dexion framing was organised by Rodney Johnson.

All other materials used, nuts and bolts, cement sheet off cuts, cleaning materials, rubber cording were available on site.

Installation of window at rear of Buddha Rupa

We plan to install a window at the rear of the Buddha Rupa housing. The dimensions of the window will be approximately 2.5 metres long x 1.8 metres high, comprising two sheets of reinforced, bullet proof glass each measuring 2.5 metres x 79 centimetres.

The glass window will enable viewing of the Buddha Rupa from the Salon d'or and enhance the Salon d'or view of the garden, including the Reclining Buddha, the Stupa, and Northern Gate Bell Tower.

Thank you to Trent White for donating the glass and to Pennie White, Vince Cavuoto and Philip Svensson for arranging pickup and delivery to the Centre.

Construction of Suite 10A

The outside colour of Suite 10A has been painted Eucalyptus Green. Fit out and final stages of construction are targeted for completion this week. Connection of power is targeted for Sunday 29 April 2001.

On the Monday of the Bhavana course Rodney Johnson and Vince Cavuoto fitted the ceiling panels, and Lyne Lehmann painted a sign for Suite 10A on marble which was fitted by Frank Carter. A sign has also been painted and fitted to the door of Suite 10.

DRRCC Car parking Tuesday Evenings

Members are reminded not to park their cars in the Centre’s driveway or in Brooking Street on Tuesday evenings.

The purpose of this policy is to reduce traffic and noise and its impact on our neighbours.

We have permission from the DRCCC Management to park in the lower of the two car parks located off Matson Drive. Please do not park in the parking spaces in front of the DRCCC as this is used for evening visitors to the DRCCC. Drive past the DRCCC building (old Council building) to the second lower carpark (unsealed).

The exceptions to this policy are for JDH attendants staying at the Centre overnight, Members driving the Sangha to and from the Centre, or for special needs and guests.

13. MEMBERS’ NEWS

Anita Svensson plans to buy one of the houses next to the Centre. This will help Anita, Amber, Joel and Max organise their time and allot some of it to help our Centre.

Rodney Johnson Well done on the purchase of your own house. Rodney has a commitment to organise his time and allot some of it to help our Centre.

Jan Bennett is undertaking a Sumi-e course with Andre Sollier on Tuesday mornings learning the 'Way of the Brush' in depicting bamboo, water waves, rocks and meditating Monks and flowers over the four seasons. Jan teaches at our Centre and assists Andre with teaching. Jan has a commitment to organise his time and allot some of it to help our Centre.

Lisa Nelson is doing an Open Learning course, two undergraduate units which are Communication and Strategic Organisational Communication. Lisa has a commitment to organise her time and allot some of it to help our Centre.

Evelin Halls is doing a course at Monash University in Information Management and Systems, and Media and Communication studies. Evelin has a commitment to organise her time and allot some of it to help our Centre.

Isabella Hobbs would like to thank all Members for their kindness and generosity towards obtaining a laptop computer. May you all have peace, good health, happiness and come out of suffering.

Joel Svensson has recovered in half the time expected and has regained the use of both hands. He will return to School on Monday 23 April 2001. Joel has a commitment to organise his time and allot some of it to help our Centre.

Congratulations to Stuart Amoore & Arriluck Manivong on April 8, 2001. Stuart has a commitment to organise his time and allot some of it to help our Centre.

Members who would like to share their news with others please email your news via Eudora so that it can be published in the BSB.

14. SHARING OF MERIT

May this gift of merits help all beings know the path, realise the path, follow the path.

MAY ALL BEINGS BE WELL AND HAPPY

Sadhu Sadhu Sadhu

Phra Jariyaporngsavang image positioned on a concrete base and protected with a reinforced glass housing.

Phra Jariyaporngsavang image. Members Jocelyn Hughes, Frank Carter and Vanessa Macloud working on the preparation and fitting of glass panels to house the image housing.

Venerable Bhante Kassapa performing the installation ceremony for the Phra Jariyaporngsavang image (Reclining Buddha) on the evening of Tuesday 17 April 2001.

Venerable Bhante Kassapa during the installation ceremony for the Phra Jariyaporngsavang image. In the background are our Members Jan Bennett, Evelin Halls, Stuart Amoore and Max Svensson (right to left)

President Julian Bamford offering flowers during the installation ceremony, while member Peter Jackson records the event on video. Venerable Bhante Kassapa is guiding the flower offerings made by our members.

Our Member Arrisha Burling offering flowers during the ceremony.

Member Brendan Hall offering flowers during the ceremony.

Member Clara Iaquinto offering flowers during the ceremony as Venerable Bhante Kassapa gives his blessings.

Member Vincenzo Cavouto washing his face during the water blessing ceremony which followed the Reclining Buddha Installation Ceremony.

Water Blessing Ceremony.

Lyne Lehmann participating in Water Blessing Ceremony.

Our Member Jan Bennett receives water blessing from Venerable Bhante Kassapa.

Venerable Bhante Kassapa guiding Frank Carter in Water Blessing Ceremony.

This Stupa located in our Centre's heavenly Ch'an Garden holds Buddha relics. It was designed by John D. Hughes and constructed by our Members under his supervision. The top of the Stupa was a gift from the Venerable Ajahn Chanhphy Manivong.

Ch'an wall built from polished marble pieces. The wall was built by our Members in January 2000, and one of three stone walls at the Centre.

Autumn Bell Puja held at our Centre during the five day Bhavana Course held in April 2001. Pictured are: Julie O'Donnell, Tim Browning, Jocelyn Hughes, Pam Adkins, and Arrisha Burling.

Our Teacher John D.Hughes during the Autumn Bell Puja.

Julie O'Donnell leading the Autumn Bell Puja.

Autumn Bell Puja.

Our Members Tim Browning, Julian Bamford, Frank Carter, Jocelyn Hughes, Vanessa MacLeod and Lisa Nelson during a moment in the Autumn Bell Puja. The Puja was recorded by Brendan and Jeanette Grainger from Hillside Radio. They are pictured at the back of the hall.

Recording of the Autumn Bell Puja.

Pam Adkins, Arrisha Burling and Jocelyn Hughes with other Members.

Julie O'Donnell and Anita Svensson during the Autumn Bell Puja.

Recording of the Autumn Bell Puja with Hillside Radio Station Manager Brendan Grainger and some of our Members.

Our Member Lisa Nelson during a moment of the Autumn Bell Puja.

Our Teacher John D. Hughes guiding the Autumn Bell Puja.

John D. Hughes with Tibetan Horn.

Padmasambhava Image in his winter robes. The Altar is in our Centre's Village Square.

Appendix 1

Buddhist Discussion Centre (Upwey) Ltd. ACN 005 701 806 ABN 42 611 496 488 33 Brooking Street, Upwey, Victoria 3158, Australia Telephone and Facsimile: +61 3 9754 3334 Email: wbu@bdcu.org.au World Fellowship of Buddhists Regional Centre

OUR CELEBRATION OF VERSAK 2544 BE

We invite you to join us in Celebration of Versak 2544 BE, on Monday 7 May 2001

Program of Activities

3:30am to 4:30am - Buddha Chanting

6:30am - Breakfast

9:30am - Arrival of Venerable Sangha and Honoured Guests

10:30am - Welcoming Address

11:15am - Dana Offering

12:00pm - Blessings

1:00pm - Luncheon

1:30pm - Opening of Ch’an Paintings and Calligraphy Exhibition

7:30pm - Buddha Dhamma Teaching

9:00pm - 10:00pm - Buddha Chanting

Parking Details

The Celebration will be held at 33 Brooking Street, Upwey 3158, Victoria (Melway Ref: M75 B11). The car park is located a short walk from the Centre in Matson Drive (Melway Ref: M75 B12) in the lower car park of the Dandenong Ranges Community Cultural Centre.

Please telephone us on 9754 3334 to confirm your attendance.

MAY YOU BE WELL AND HAPPY

Our Websites: www.bdcu.org.au - www.bdcublessings.one.net.au - www.johnhughes.citysearch.com.au
www.skybusiness.com/j.d.hughes - www.companyontheweb.com/buddhamap - www.companyontheweb.com/buddhatext

Appendix 2

SARVA DURGATI PARE SUDDHANE BHAGAVATI USNEESA VEJAYA DHARANE

Translated by Francisco So

Our ref: PC5A Word Pro i:/km/puja

HOMAGE TITLE ( 7 TIMES)

OM NAMO BHAGAVATI USNEESA VEJAYA.

NAMO BHAGAVATI. TRAILOKYA PRATE VESESTAYA BUDDHAYA

BHAGAVATI. TADYATHA. OM. VESUDDHAYA VESUDDHAYA. SAMA

SAMA. SAMANTA VABHASA. SPHARANA GATE GAHANA.

SVABHAVA VESUDDHI. ABHESEMCHA TUMAM SUGATA VARA

VACHANA. AMERETA ABHESAIKAI. MAHA MANTRA PADA. AHARA

AHARA. AYU SAMDHARANE. SUDDHAYA SUDDHAYA. GAGANA

VESUDDHI. USNEESAM VEJAYA VESUDDHI. SAHASRA RASME

SAMCHUDETI. SARVA TATHAGATA VALOKETI STIPARAMETA PARE

PURANE. SARVA TATHAGATA HREDAYA. DHESTANA DHESTETI.

MAHA MUDRI. VAJERA KAYA SAMHATANA VESUDDHI. SARVA

VARANA BHAYA DURGATE PARE VESUDDHI. PRATENE VARTTAYA

AYU SUDDHI. SAMAYA DHESTETI. MANE MANE. MAHA MANE.

TATHATA BHUTAKOTE. PARE SUDDHI. VESPHUTA BODDHI SUDDHI.

JAYA JAYA. VEJAYA VEJAYA. SMARA SMARA. SARVA BUDDHA

DHESTETA SUDDHI. VAJERE VAJERA GARBHA. VAJERAM BHAVATU.

MAMA (INSERT PRAYERS NAME) SARERAM. SARVA

SATAVANAMCHA KAYA. PARE VESUDDHI. SARVA GATE PARE

SUDDHI. SARVA TATHAGATA SCHAMI. SAMA SVASA YAMTO.

SARVA TATHAGATA SAMA SVASA DHESTETI. BODHEYA BODHEYA.

VEBODHEYA VEBODHEYA. BUDDHAYA BUDDHAYA. VEBUDDHAYA

VEBUDDHAYA. SAMANTA PARE SUDDHI. SARVA TATHAGATA

HREDAYA. DHESTANA DHESTETI. MAHA MUDRI. SVAHA.

BHAGAVATI USNEESA VEJAYA HREDAYA(HEART) MANTRA

NAMO BHAGAVATI USNEESA VEJAYA. OM. AMERETA. TIJI. VATE. SVAHA.

Appendix 3 Interim Focus Statement on Corporate Governance and Reporting Task Unit

KPI Report 1 July - 31 December 2000

Published by:

Buddhist Discussion Centre (Upwey) Ltd. ACN 005 701 806 ABN 42 611 496 488 33 Brooking Street, Upwey, Victoria 3158, Australia Telephone and Facsimile: +61 3 9754 3334 Email: wbu@bdcu.org.au World Fellowship of Buddhists Regional Centre

Interim Focus Statement On

Corporate Governance and Reporting Task Unit

KPI Report

1 July - 31 December 2000

CGR has used statistical planning of Key Performance Indicators for this report.

Director Julian Bamford will teach all Members statistics of normal distribution within the next two months so that Members can understand the basis of this report

Prepared and edited by John D. Hughes, Julian Bamford, Tim Browning, Frank Carter, Clara Iaquinto, Lisa Nelson, Rilla Oellien, Anita Svensson, Evelin Halls and Pennie White.

STATISTICS

the ability to use statistical procedures and the ability to interpret the results obtained are of vital importance to CGR.

There are five essential ways in which knowledge of statistics and research design may be used in training

1. Knowledge of Statistical concepts and procedures assists Members to carry out their own research studies and evaluation of KPI’s, learning and of instructional materials and procedures. Enabling Task Unit Members to design and conduct small-scale studies.

2. Understand reports dealing with Members, test characteristics, evaluations of materials or procedures, and experiments. To enable decisions on which information is most relevant for KPI training purposes.

3. Simple statistics are used to interpret information related to Members characteristics and achievements. The language of statistics is useful in communicating this information to Task Unit Members.

4. Certain statistics are used to describe the characteristics of tests, for example, eligibility and validity of tests involving a statistic known as the correlation coefficient. The ability to compute correlation's and to interpret correlation coefficients helps trainers to evaluate the characteristics of the tests and KPI’s they construct.

5. Enables an individual to interpret and understand reports of governmental and private agencies. (1)

TRAINING

Julian Bamford is going to train Members the following Statistics and Research Design areas:

1. a. How to use knowledge of statistics

b. Interpret and construct frequency distribution tables, cumulative distributions,

histograms, frequency polygons, and cumulative frequency graphs.

2. a. To interpret and compute three measures of central tendency: mean, median

and mode.

b. To interpret and compute percentile and quartile scores.

c. To interpret three measures of variability: range, variance, and standard

deviation.

3. Interpret and give the uses of various kinds of test scores.

4. a. Explain the processes of simple random sampling and stratified random sampling.

b. Differentiate between the null hypothesis and an alternating hypothesis.

c. Describe experiments in which each of the following significant tests and statistical

analysis might be used appropriately: t-test, F-test and analysis of variance, F-test

and analysis of covariance.

d. To explain when the chi-square test is used.

5. a. Interpret - and + correlation coefficients; for example , -.40 and +.70.

KPI WRITING TEAM - TO WRITE IN 3RD ORDER KNOWLEDGE. TRAINING IN

1. Statistics

2. Long Range Planning

3. Performance Planning

4. Organisational Development

KPI Introduction

CGR is accountable for meeting the legal responsibilities of the Buddhist Discussion Centre (Upwey) Ltd. CGR ensures that the Buddhist Discussion Centre (Upwey) Ltd. continues to function.

Our stakeholders are our Members and the World Fellowship of Buddhists.

Our clients are our Members and persons who within two years of joining our Centre will help to generate funds sufficient to replace at least what they consume.

The Buddhist Discussion Centre (Upwey) Ltd. has a clearly stated mission: “that the Buddha Dhamma be taught”. CGR is responsible for ensuring that the Centre continues to function to allow this mission to be implemented.

Complying with this mission, one of the many objectives is that the Buddha Dhamma be preserved at our Centre for the next 500 years, in order to make it accessible to many persons free of charge.

CORPORATE STRUCTURE

The Buddhist Discussion Centre (Upwey) Ltd. operates under a not-for-profit company structure.

In terms of the organisation’s stated mission and objectives, the Abbot, Directors, Office Bearers and Members (students) each provide an important element. The Abbot is responsible for the Centre's Teaching program. The Abbot has the final decision.

The Directors, Office Bearers and Vice-presidents are responsible to a General Committee comprising of all financial Members of the Buddhist Discussion Centre (Upwey) Ltd.

The Abbot of the Centre is John D. Hughes.

The Directors of the Centre are : Julian Bamford, Clara Iaquinto and Anita Svensson.

The Office Bearers are : Vincenzo Cavuoto, President; Pam Adkins, Treasurer and Anita Svensson, Secretary.

Management of the Centre is delegated by the Directors to the three Task Units. Each Task Unit is lead by a Vice-president. The Task Units and their Vice-presidents are as follow:

1. Anita Svensson Vice-president : Corporate Governance & Reporting Task Unit

2. John D. Hughes Vice-president and Julian Bamford Joint Vice-president: International Dhamma Activities Task Unit.

3. Frank Carter Vice-president : Local Area Planning & Asset Management Task Unit.

The three task units report to the Directors and are responsible for the planning and implementation of various strategies.

Elections for Office Bearers are held at the Annual General Meeting in accordance with the Australian Securities & Investments Commission’s Company Code and with our Articles of Association and Memorandum of Association. Elections were last held on 12 August 2000. The next elections will be held on 12 August 2001.

KPI: RESPONSIBILITIES OF A DIRECTOR

Within the manifest organisation the Directors have power over the functioning of the Centre. The Director’s actions are bound by the various legal requirements of an incorporated company. The Directors of our company are not responsible for the details of its overall management, this is delegated to the three Task units.

The fiduciary duty to act in good faith and in the interest of the company requires a Director to act honestly, and with care and diligence. The Directors hold all statutory power. All Directors belong to CGR, as does the President, Vice-presidents, Treasurer and Company Secretary.

“The Directors of a Company are responsible for its overall management. In exercising their powers, they are required to act in what they honestly believe to be in the best interests of the Company and for the purpose for which their powers were conferred.” We refer to the Australian Company Secretary’s Practice Manual, 1991, CCH Australia Limited, “Duties and Responsibilities of Directors”, page 3-701.

KPI: RESPONSIBILITIES OF THE COMPANY SECRETARY

As Chief Administrative Officer the Company Secretary’s general duties are extensive. A list of the secretary’s duties can be found in the Australian Company Secretary’s Practice Manual, CCH Australia Limited, “Duties and Responsibilities of the Company Secretary”, page 3-101.

CGR KPI’S

FUNCTIONS:

Members of the CGR Task Unit are:

John D. Hughes Abbot and Founder

Vincenzo Cavuoto President

Julian Bamford Director & Trainer

Clara Iaquinto Director & Filing Assistant

Anita Svensson Company Secretary & Director, Joint Manager Occupational Health and Safety

Lisa Nelson Assistant Secretary

Pam Adkins Company Treasurer

Lenore Hamilton Assistant Treasurer

Rodney Johnson Management Assistant to the Company Secretary

Rilla Oellien Junior Assistant Secretary

Santi Sukha Computer Support

Amber Svensson Correspondence Assistant

Isabella Hobbs Administrative Assistant

Frank Carter Joint Manager Occupational Health & Safety

CGR priorities are:

Priority 1. Legal responsibilities to continue functioning as a company, Taxation requirements, Australian Securities & Investments Commission - 70% effort required.

Priority 2. Local government, building codes and planning etc. - 20% effort required.

Priority 3. State & Federal Government - 10% effort required.

What is the basis of the 70/20/10% breakup?

Who does what?

KPI: 100% MORE TIME REQUIRED FOR CGR

We estimate that each week, we are currently spending 75 hours in total for CGR tasks. We need to double our efforts. This means spending 150 hours on CGR tasks. We need to increase our efforts by 100%.

150 hours on what?

Present figures:

CGR presently spends 52.5 hours per week on Priority 1. We need to increase this effort to 105 hours per week, plus an extra 25 HOURS IN RECRUITING AND TRAINING MEMBERS per week.

CGR presently spends 15 hours per week on Priority 2. We need to increase this effort to 30 hours per week .

EVIDENCE:

CGR presently spends 7.5 hours per week on Priority 3. We need to increase this effort to 15 hours per week.

EVIDENCE:

BALANCE REPORT OVERVIEW

CGR’s number one priority is to train all CGR Members in:

1. Statistics

2. Long Range Planning

3. Performance Planning

4. Organisational Development

Over the next 6 months training sessions will be held

No.1 - Statistics

Date:

Time:CGR members will use the following books as their curriculum for learning planning.

1. Ewing, David, ed., Long-Range Planning for Management, 3rd ed., Harper and Row, U.S.A., 1972

2. King, Patricia, Performance Planning and Appraisal--A How-To Book for Managers, McGraw-Hill, U.S.A., 1989.

3. (By CCH editors), Managing Training and Development, CCH Australia Limited, 1992

4. Klausmeier, Herbert J. Learning and Human Abilties. 4th Edition. Harper & Row Publishers. New York 1975

KPI: CGR IS RESPONSIBLE FOR THE ADMINISTRATION OF THE BUDDHIST DISCUSSION CENTRE (UPWEY) LTD.

1. KPI: CGR helps the Teacher maintain his wellness and have long life.

2. KPI: Carry out the functions of the chief ministerial and administrative officers of the company.

1. KPI: Establish and properly maintain the necessary registers required by the Corporations Law, 1 January 1991 which are:

Register of Directors,

Register of Executive Officers and Secretaries,

Members List,

Occupational Health & Safety Register,

Essential Services Register,

Minutes of Committee Meetings,

Assets Register.

• KPI: Ensure the Buddhist Discussion Centre (Upwey) Ltd. adheres to meeting procedures, (particularly the relevant articles of the company regarding things such as quorum requirements and voting procedures).

• KPI: Attend to the company’s insurance requirements and ensuring that the company is properly protected.

• KPI: Report to the Members and Directors in writing through our Centres publications, the Buddha Dhyana Dana Review and Brooking Street Bugles, General Meetings, Annual Reports, and Profit & Loss Statements.

• KPI: Keep records of all internal and external documents, filing and archiving, reporting on current and upcoming events (correspondence reports, minutes, accounts).

• KPI: Treasury (payment of accounts). Duties include banking of Incoming Funds, payment of accounts, reporting on projected cash flow, financial record keeping, maintenance of petty cash system, recording of donated purchases, preparation of quarterly and financial Annual Reports, prepare and lodge quarterly Business Activity Statement (BAS) with the Australian Taxation Office (ATO), maintain the asset register.

• KPI: Staffing of the Centre.?

• Schedule attendants for the Teacher

KPI: Communication

One of CGR’s main objectives is Customer Relationship Management (CRM) with provision of good and timely information internally to our Members, and externally to our friends, the World Fellowship of Buddhists, other Buddha Dhamma Temples and other organisations.

We will to do this by developing harmonious relationships and being generous through making our information easily accessible.

Our Members wish to receive good, accurate and timely information. They tell us that they are pleased to be able to know what is currently happening at our Centre. This creates the conditions for them to know what they can do to continue their Buddha Dhamma practice and merit making activities.

Our external Customers, mainly other Buddhist organisations, tell us that they wish to know how we manage our Centre.

KPI: Internal Email 1 July 2000 to 31 December 2000

It is estimated that 25,000 to 30,000 internal emails were sent this year from January to December 2000.

Members report on what they are doing and what needs to be done through weekly Do Lists.

Members are aware that they do not own the work they are doing. They record all the information they have about the tasks that need to be done, to allow other persons to be able to continue the work effectively.

KPI: External Email 1 July 2000 to 31 December 2000

The main external email address used by our organisation is: wbu@bdcu.org.au

Incoming emails 245, outgoing emails 12.

The secondary external email address used by our organisation is: anitasvensson@one.net.au

Incoming emails 48, Outgoing emails 46.

Total incoming emails 293

Total outgoing emails 58

KPI: General Meetings

The CGR Task Unit works to create the conditions for Members to assemble in harmony, meet in harmony and disassemble in harmony.

Provision of accurate and timely information to keep Members up to date with policy changes and the Centre’s activities has assisted Members in making the cultural change to S5 Management style. Extensive use of our internal emails and our newsletter, The Brooking Street Bugle (New Series), imparts important information to all Members in an effective and timely manner.

KPI: CGR is responsible for the General Committee Meetings, Annual General Committee Meetings, Directors Meetings and documenting Minutes arising from all Meetings.

There was a 60% reduction in the number of General Committee meetings held between 1 July 2000 and 31 December 2000, compared to the previous 6 months, 1 January 2000 to 30 June 2000.

The LAPAM Task Unit reported that LAPAM productivity at our Centre over the period 1 July 2000 to 31 December 2000 had increased to an average of 40 hours of activity per week.

This ongoing activity with the reduced number of formal meetings, is a result of Members working in an S5 management style.

Members have matured by taking the responsibility to be well informed about what is happening at the Centre. Members have increased their attendance at the Centre, are accessing our Websites, and using our internal email communication and our newsletter, The Brooking Street Bugle (New Series).

KPI: From 1 July 1999 to 30 June 2000 there were 8 meetings held.

• Directors’ Meeting, 7 August 1999, 1.22 pm to 1.31 pm

• Annual General Meeting, 7 August 1999, 1.58 pm to 3.00 pm

• General Meeting, 10 October 1999, 2.05 pm to 2.30 pm

• General Meeting, 14 November 1999, 7.10 pm to 8.10 pm

• General Meeting, 28 December 1999, 7.10 pm to 8.10 pm

• General Meeting, 28 January 2000, 8.02 pm to 8.25 pm

• General Meeting, 28 March 2000, 8.37 pm to 8.50 pm

• General Meeting, 25 April 2000, 9.41pm to 10.15 pm

KPI: From 1 July 2000 to 31 December 2000 there were 3 meetings held.

• Directors’ Meeting, 12 August 2000, 1.08 pm to 1.25 pm.

• Annual General Meeting, 12 August 2000, 2.29 pm to 3.25 pm.

• General Meeting, 30 December 2000 at 2.00 pm

KPI: FINANCIAL STRUCTURE

SEE APPENDIX 1 and 2, pages 12 to 16 of this report.

CGR estimate Members cost

KPI: FUNDRAISING

CGR aims to make $8000 (GST included) profit for the Buddhist Discussion Centre (Upwey) Ltd. over the next 6 months.

Fundraising Project 1 - Guess the Smartie Counting Competition

.

Fundraising Project 2 - Auction for CGR task unit

Fundraising Project 3 - Buddha Dhamma Deities Pictures

Fundraising Project 4 - Sale of Chocolates

Fundraising Project 5 - Garage Sale

PLANNING FUTURE DIRECTIONS FOR CGR

NEW KPI’s FOR CGR

KPI: allocation of member work hours across task units

We estimate that IDA Task Unit spends 200 hours per week on IDA tasks and LAPAM Task Unit spends 130 hours per week on LAPAM tasks

developing CGR culture

CGR activities are a priority for all members as this task unit ensures that the Centre meets all its legal responsibilities and that there is no danger of illegal activities that may stop the Centre from operating.

CGR objectives to develop CGR culture over the next 6 months :

1. 25 hours per week training CGR members

2. planning 150 hours per week of CGR tasks

3. recording CGR activities

4. reporting CGR activities

‘bUCH UND LESEN ‘ CULTURE

This culture we have left behind. the culture was that we had to have a book and read it. It was a ‘get a book and read it’ culture.

this is a linear reading culture.

now we have the Internet, which is more complex and holds multiple levels of information concurrently.

KPI: information Service level

Our systems are now stable beyond dispute.

About 760 internal emails per week go to 30 key Members having access rights.

A sum total of 255 pages of indexed good information has been published in The Brooking Street Bugle. An average of 30 copies for each issue printed for internal distribution to Members, means we have distributed 7,650 pages (an average of 31 pages per issue) over the six months to 31 December 2000.

CGR posts a copy of The Brooking Street Bugle to the State Library of Victoria and usually emails a copy to the World Fellowship of Buddhists Headquarters in Thailand.

486 items of incoming and 195 items of outgoing correspondence were entered into the Lotus Database.

Our Key CGR Competencies

Legend: 1= high priority, 2=medium priority, 3=low priority

1= learn planning

1= collect, analyse and organise information

1 = use technology

2 = communicate ideas and information

2 = use mathematical ideas and techniques

2 = solve problems

3 = plan and organise activities

3 = work with others and in teams

professional development for 2001

CGR plans to increase participation by Members in CGR activities. We plan to spend 50 hours per week in recruiting and training Members in CGR procedures.

2000-2003 SUPPLY CHAIN MANAGEMENT STRATEGIC PLAN FOR CGR

• CGR needs more Members to help. 105 more Member hours per week are required.

Three Part Supply Chain Management Strategy

Part One: Financial strategies (there ought to be a cost benefit which must be at least Tmin = 10%)

• PI (performance indicator) over 6 months = we estimate a saving of $1000 in service costs due to the use of more modern printers.

Part Two: Effectiveness strategies - it does what you want it to do

• A two-second retrieval time for text is still being matched. Large flow charts take longer.

Part Three: Scaleable strategies - the proportion of resources to be allotted by the tactics system does not have to be altered.

• Enabling print sharing of the Laser Jet Series II printers on our LAN has produced better quality printing and faster times

Incoming and Outgoing Correspondence

Ordinary letters are sometimes referred to as ‘Snail Mail’ to distinguish them from rapid email.

We are progressively changing to e-delivery.

Last year, 4% of letters were awaiting reply for up to four months after being received.

This coming year, our new Performance Indicator (PI) is that no more than 1% of letters, faxes and emails should be left unanswered for longer than one month.

Outgoing correspondence now includes faxed letters, hard delivery letters, emails and posting to our websites and telephone calls. At present our reporting may underestimate the traffic.

Occupational Health and Safety (OH&S) REPORTS

At the General Meeting held on 28 January 2001, the following motion was accepted.

“The Buddhist Discussion Centre (Upwey) Ltd., A.C.N. 005 701 806 will comply

with the requirements of the Occupational Health & Safety Act 1995.”

Occupational Health & Safety policies are documented and circulated to ensure that we comply with our legal duty of care.

This year’s Occupational Health & Safety program is able to provide a satisfactory level of First Aid and raise Fire Safety Awareness by a factor of four. We plan to develop procedures for internal fire safety by April 2001.

A Fire Safety Team was formed in January 2000. The team have protective clothing kits that make them safe for fire fighting. The team have produced a fire drill procedure and have continued to train and improve these procedures. On going Fire drills and training will continue this year.

Accident Record

During the period 1 July 2000 to 30 January 2001, there were 8 recorded incidents of injury.

• Three of the incidents involved incorrect footwear or no footwear being worn. This resulted in two incidents of sprained ankle, with no chronic injury; and a cut to the foot respectively.

• Four incidents resulted from gloves not being worn while working in the garden and while construction work was being carried out. This resulted in three incidents of grazes/cuts to the fingers and one incident of a bruised thumb.

• One incident of an insect bite.

One of the injuries required medical attention. None of the injuries sustained long term effects.

During the period 1 January 2000 to 30 June 2000, there were 3 Occupational Health & Safety incidents.

• 1 incident was a minor injury that had occurred to a person off-site

• 1 incident was damage to a Member’s fingers sustained whilst moving the Tool Trailer. The wound required seven stitches. The Member was not wearing protective gloves at the time of the incident.

• 1 incident was a minor burn from the wood heater, the Member was not wearing gloves.

Members will be issued with a warning should they not follow our Occupational Health & Safety policies.

Equipment Purchased 1 July 2000 12 January 2001

• Air conditioner for First Aid Caravan site

• Blood pressure machine

Occupational Health & Safety (OH&S) Program Extensions

In the year 2001 we plan to develop our Occupational Health & Safety program further to provide:

• Assessment to level 3 for our Fire Drill

• Systems that further monitor, plan and evaluate our OH&S status and performance

• Priority action plan for wider skill training of Members via our internal newsletter BSB (new series)

• Orientation and training programs for new Members via our internal newsletter BSB (new series)

• Procedures for Suite 10, Suite 11 and Suite 12

• Food Safety plan to monitor refrigerator food contents

• Infection control with attention to hygiene practices. Correct hand washing and drying techniques have been employed. Hand washing instructions and Paper hand towel dispensers have been supplied to the amenities block and the toilet/ bathroom in Suite 3

• Infection Control of cuts and scratches that may occur in working on sites

Our Teacher thanks all Members and friends for their cooperation with the CGR Task Unit. We are getting faster and better at administrative complexity and improving our Customer Relationship Management.

APPENDIX 1

VIABILITY ANALYSIS USING COST AND INCOME (1 July to 31 December 2000)

Aim: What type of persons ought we encourage to visit the Centre? What type of persons ought we discourage?

Method: Figures of cost and income in Australian Dollars to the Centre are based on treasury reports. Analysis is done on four scenarios allotting full cost or income to each one at a time.

Assumptions: We assume four scenarios occurring independently of one another to determine the likely costs per person to support our Centre.

C = Cost over six months ($), C = $28 186

I = Income over six months ($), I = $27 793

C($/h) = cost per person per hour

I($/h) = income per person per hour

Conclusion: *Irregular Members do not contribute this amount in fact.

The Buddhist Discussion Centre (Upwey) Ltd. would benefit from encouraging Regular Clients (coming 4 hours per week) and Regular Members (coming 20 hours per week).

APPENDIX 2

BUDDHIST DISCUSSION CENTRE (UPWEY) LTD.

A.C.N. 005 701 806 A.B.N. 42 611 496 488

STATEMENT OF INCOME AND EXPENDITURE

1 OCTOBER 2000 TO 31 DECEMBER 2000

BUDDHIST DISCUSSION CENTRE (UPWEY) LTD.

A.C.N. 005 701 806 A.B.N. 42 611 496 488

STATEMENT OF INCOME AND EXPENDITURE

1 JULY 2000 TO 30 SEPTEMBER 2000

APPENDIX 3

RECOMMENDATIONS FOR OCCUPATIONAL HEALTH & SAFETY ACTIONS

First Aid Procedures

We need appropriately skilled Members and adequate equipment.

• We recommend that all our Members increase their awareness in the prevention of medical emergencies. This can be provided by Anita Svensson.

• We recommend that 6 or more Members become First Aid Officers. They will need to complete Level I and II of a First Aid Certificate provided by the St. Johns’ Ambulance Service. Information on these courses has been printed in the Brooking Street Bugle (New Series) Issue No. 37.

• We recommend recruitment of Three Medical General Practitioners and Two more Registered Nurses as Members.

Equipment Purchases

• Medical Air cylinder

• Oxygen/suction gauge - attachment for medical air cylinder that provides air and suction

• Oxygen masks - both adult and child (6 of each)

• Oxygen nasal canulas - both adult and child (6 of each)

• Oxygen tubing - 12 separate or one large roll (single use only permitted)

• Suction equipment - includes container and tubing( thick clear tubing) for attachment to oxygen/suction gauge

• Yancker sucker - metal or 6 plastic disposable

• Y-suction tubing - both adult and child (6 of each) 12 and 14 gauge

• Stethoscopes

• Aprons or gowns

• Wash basins or kidney dishes

• Thermometers

• Paper towel & dispensers

APPENDIX 4

Asset Management

Increased Storage Space over the last 6 months

• Addition of two four-drawer filing cabinets and one two-drawer

• filing cabinet

• A computer desk and space in Suite 3, in the Lending Library area

Major New IT Equipment

• HP-Deskjet 840C-Color inkjet printer

• Hewlett Packard Scanjet ADF Scanner used for scanning photographs for our PhotoLan

• PC1A has email and a One.Tel Internet connection

Our Existing Databases

The database software currently used for information management are:

1. Organise - for library cataloguing software, licensed from the U.S.A.

2. Lotus Approach - for LAPAM work reports

3. Quicken - for financial accounting (Y2K compliant)

4. Quickbooks - GST compliant and has superceded Quicken for our financial accounting

6. Lotus Organiser - for time planning and Gantt Chart.

7. Excel - for Quarterly Financial Reports.

8. Microsoft Access - for Membership Database.

Superseded versions of software must not be deleted because their deletion would preclude access to our heritage files.

Note: We intend to reinstall database software DB2, DB3+, Q&A 3.0 and Tracker to read our heritage database systems.

Our Database Information Systems Management Review

CGR uses Lotus Approach 97 Database to enter incoming and outgoing correspondence. We commenced entering into the current database in November 1999.

Members Pennie White and Rilla Oellien are in the process of constructing two new, user friendly CGR Databases in the Lotus Approach Software. One of the Databases is a new Correspondence Database and the other is a CGR Activity Database.

LAPAM uses Lotus Approach 97 Database.

Improvement in the Working Conditions for CGR

CGR Members have increased their productivity through the provision of:

• A. a second CGR work station in the Suite 3 Lending Library area

• B. Members ability to work on files from any of the 5 PCs in Suite 3 and Suite 1

• C. connecting the Laser Jet Series II printers to the LAN, enabling multiple work stations to share printers and save work bench space.

This has encouraged new CGR helpers.

All CGR files can be accessed in Suite 1 and Suite 3 from all six computers.

CGR would like to acknowledge Rilla Oellien, who has become Junior Assistant Secretary. Rilla has helped with written correspondence, General Meeting procedures and attending to the Teacher.

Clara Iaquinto has committed time on a weekly basis to attending to the Teacher. Isabella Hobbs has maintained our correspondence with the State Library of Victoria, by mailing our Brooking Street Bugle (New Series) to their Serials Section. Amber Svensson has assisted in our large mail out of correspondence (New Year greeting cards) overseas and nationally.

Contingency Planning for Power Failure

This is our current Major Objective - We must be able to run our systems at all times.

If there is a bush fire, electric power may be unavailable for up to 4 days. CGR intend to purchase an emergency power generator by June 2001.

Members are able to obtain a back-up computer from Frank Carter to store our files on at their homes.

The CGR Task Unit intends to provide multiple database storage backup on a few stand-alone battery-operated PCs by 1 July 2001, to cover possible failure of mains power supply to our data warehousing system on Local Area Network (LAN).

Future Requirements

• Electronic back up copies of all our files - Using Zip drive, CDs and floppy disks

• CD read & write burners, at least one by April 2001, to back up our files onto CDs (and floppy disks).

• Electronic preservation of paper based texts will be achieved by scanning onto LAN

• Train more Members in CGR operations

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