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THE BROOKING STREET BUGLE
Issue No. 50 (New Series)
ISSN 1321 -1463

Publication Date: 15 January 2001

Published and Printed by:
The Buddhist Discussion Centre (Upwey) Ltd.
A.C.N. 005 701 806 A.B.N. 42 611 496 488
33 Brooking Street, Upwey, Victoria Australia 3158. Telephone and Fax +61 3 9754 3334
e-mail address wbu@bdcu.org.au
World Fellowship of Buddhists Regional Centre

Lifetimes of Learning
and the cultivation of Friendliness, Practicality, Professionalism,
Cultural Adaptability and Scholarship.

Editor: John D. Hughes Dip.App.Chem.,T.T.T.C., GDAIE
Vice-president, World Fellowship of Buddhists
Assistant Editor: Pennie White BA. Dip Ed

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CONTENTS

EDITORIAL

This is the first occasion that an editorial has been considered necessary for this publication.

With this the 50th issue, we now mark the globalisation of this new series of the Brooking Street Bugle.

Issue Number 1 of the new series was two pages for Members produced in February 1999.

Issue Number 2, published on the 7 March 1999, was four pages.

Issue Number 8, published on the 7 May 1999 listed Occupational Health and Safety Bulletins.

With more reporting from Members by e-mail, our task unit’s work and technical data was published to bring internal training discoveries and insight notes for best practice.

As an internal communication media, interesting material was written and shared by Members for Members.

It grew from 30 pages to 50 pages per issue.

Recently, we decided it would be of benefit to others to share our management information.

From our other publications, we saw printing and postage costs rise year by year so did not wish to distribute the BSB by paper based production.

Commencing with Issue 48, we experimented with loading the Brooking Street Bugle text onto our website at www.companyontheweb.com/buddhamap.

The process of uploading Issue 48 was done at one Member’s house and Issue 49 was uploaded from another Member’s house.

We plan to extend this Internet training to another 20 Members houses.

Loading off-site from the Centre is part of our low risk plan for disaster recovery.

At present, the BSB text can be uploaded from five separate locations.

We have two successful Information Technology (IT) trainers of our Members at present but plan for another eight by June 2001.

With the BSB test (no photographs), preparing to HTML takes one hour with a trainee Member and three seconds to load.

We do not overload Members yet can provide others with accurate and timely information about our current tactical directions.

We save handling costs as we can refer persons to current material used for promotion of our internal activities.

It is a benefit for our team building public relations that we now feel comfortable in servicing new Members because, now, we can afford to keep them informed quickly even if they are interstate or overseas.

A new class of international Member can now be serviced with our know-how and our growth plan for new Members, which has been minuted on 12 January 2001. You can find the Minutes of that General Meeting recorded in this BSB.

From the BSB, on the Internet, young persons (and not so young) can see the tangible results of our Member’s work demystified and how we choose to grade results of our Member’s activities.

If they may feel inclined to help us in particular after reading of how we do things around here, and if so, we could refer them to like minded persons in their country.

Our BSB online represents a definitive step in our boundary contraction plan to communicate to our acquaintance networks.

Through the virtual medium we want others to see how our structural networks interlock.

We do not want to move closer to “untidy” organisations whose policies may look like a honey ball but, in fact, they are likely to have a poor influence on multiple structure configurations.

Our Teacher is very busy ensuring we globalise with prudence.

We pick our bed-fellows with great care.

Our work-in-progress paper data base contains about 1000 references to organisations we may wish to become close to.

Our electronic database has about 640 entries of organisations we are close to.

This database is the traditional mailing list for our flagship journal the Buddha Dhyana Dana Review.

In December 2000, we put our Brooking Street Bugle on our Buddhamap website. This is the means by which we will shorten the space between ourselves and external organisations. By reading the BSB they can become informed of about 70 % of our activity at the same time as our ordinary Members.

A loosely coupled system having a small honey ball is less expensive than the alternative having a series of honey balls because the loose system does not have to monitor constantly all the parts.

The Western economic rationalist society is characterised by phrenetic consumerism and drug addiction is merely another form of consumerism. Were we to succeed in weakening phrenetic consumerism to mild consumerism, we would also weaken the consumerism of drug addiction. The type of mild consumerism that our organisation promotes in a debtless manner can be expressed as a shift from management to leadership.

Over the last four years, we have removed the ‘untidy dead wood’ from our organisation. Now fresh growth can occur because all Members are willing to undergo training in our newest perspective of globalisation by accelerated experimentation and innovation.

Using newer technologies makes available to us more Members who close off “untidy” mass thinking about communication management and replace it with the maturity that appreciates staying with “tidy” organisations.

We wish to close our gap in communication with outside “tidy” organisations.

Over the last 3 years, we have closed 40% of the way to the present.

We want to get another 30% of the way of closure with “tidy” persons in organisational communication this year.

At the same time, we are providing technological solutions so that more communication does not mean we overload our Members with information.

We do not want to join with the bankrupt thinking of local organisations in Australia who run up considerable debt without a low risk plan of payment. Five Buddhist organisations closed in Australia last year. We are not surprised this happened.

We can see 42 more closing within the next three years because their debt removes their flexibility of motion in new directions.

Our organisation has been designed to upgrade or downgrade most of our goods and services if needed to manage risk for long-term stability or short-term gains.

We are a high order learning organisation with a growth rate last year of 32% return on assets used and 28% in the previous year. Before restructuring it was 12% and 16% per year.

We credit our performance to more use of third and fourth order knowledge used each year.

We like to see Members “tidying" up the normalisation of our management and life styles.

Our Members believe that regular reading of the BSB and the selective reading of past issues will help you and your organisation achieve the stability you are looking for.

Over time, we will get our back numbers on line for your education.

Copies can be made at no charge for your personal use.

May you and you organisation not be too old fashioned and be well and happy.

John D. Hughes

Editor.

CONTENTS

1.0 Coming Events

2.0 Fundraising Appeal

3.0 Your Help Is Needed This Week

3.1 Fire Risk Reduction Do List for Week 3
3.2 Weekly Do Lists

4.0 News of Program Changes

5.0 Sangha News

5.1 Reclining Buddha Image Arrives

6.0 Keynote Opportunities

6.1 e-bugle
6.2 Save our Teacher’s Time in Filing and Accounting Records
6.3 Offerings to Padmasambhava
6.4 BDDR Volume 10 No. 3 Online
6.5 Fundraising and Special Projects

6.5.1 BDDR
6.5.2 InkJet Colour Printer
6.5.3 Quality of New Printer
6.5.4 Fragrance Corner
6.5.5 Dragon King Photo & Dragon King Offering Sphere
6.5.6 BDDR Mailing List Fundraiser

6.6 Bhavana Course from 26 to 30 December 2000
6.7 Buddha Dhamma Chanting On-site
6.8 Maintaining our Centre
6.9 Need for Environmental Control
6.10 Prajna Paramita Puja Prayer & The “Explanation of Sutra and Chanting Mantra" Puja
6.11 Roster for Preserving the Buddha Dhamma Teachings by John D. Hughes

7.0 OH&S News

7.1 Infection Control
7.2 First Aid Training
7.3 Hazardous Substances

8.0 JDH Roster News

8.1 Attendant Roster

9.0 JDH NEWS

9.1 JDH’s Health and Good Rest
9.2 JDH’s Trip to The Nobbies

10.0 Member's News

10.1 Vanessa Macleod's new role
10.2 Anita Svensson
10.3 Stuart Amoore

11.0 Task Units

11.1 Local Area Planning & Asset Management (LAPAM)
11.2 Corporate Governance & Reporting (CGR)
11.3 International Dhamma Activities (IDA)

12.0 IDA News (IDA incorporates old Knowledge Management KM)

12.1 Recent Titles of Hillside Radio Broadcasts
12.2 Radio Broadcasts On-line
12.3 Radio Broadcasts Weekly Production
12.4 Request for Buddhist Hour Broadcast
12.5 Sumi-e Classes
12.6 Ch’an classes taught by JDH
12.7 IT News

12.7.1 BDDR Software
12.7.2 Creating our electronic filing system & database
12.7.3 Original Website www.bdcu.org.au
12.7.4 Computer Maintenance on PC3A
12.7.5 New Computer PC13A
12.7.6 HP deskjet 840C - Colour Inkjet printer
12.7.7 Installation of Backup Computer for Members at their own homes
12.7.8 Enterprise network & Computer Systems

12.8 New Year Greeting Cards To WFB Conference Participants
12.9 New Year Greeting Cards
12.10 WFB Conference Photos
12.11 Web Site News

12.11.1 WFB Standing Committee on Women
12.11.2 New Years Eve
12.11.3 Web Masters Training Session

12.12 Update Your Weekly Do Lists
12.13 John D. Hughes Collection

13.0 LAPAM News

13.1 Reduction of Fire Hazard at Centre
13.2 Fire Fighting Team Drill
13.3 New Location for Fire Fighting Equipment Bags
13.4 New Green Grass
13.5 New Bamboo Gate
13.6 Quick response to Fuel Reduction
13.7 Eastern Wing Project
13.8 LAPAM Database
13.9 Lawn Mower Maintenance
13.10 Tool Trailer
13.11 Entrance to Suite 1, Reading room

14.0 CGR News

14.1 CGR Procedure Manual
14.2 CGR New Computer Workstation
14.3 Paper Stock
14.4 General Committee Meeting Minutes
14.5 Correspondence Incoming and Outgoing Report
14.6 Victorian Buddhist Organisations
14.7 Filing of Floppy Disks
14.8 Logging All Incoming and Outgoing Telephone Calls
14.9 Coca-Cola Vending Machine
14.10 Backup treasurer
14.11 Fragrance Corner

THIS BULLETIN HAS BEEN COMPILED:

To provide accurate and timely information about current tactical directions that can be useful for promotion of our internal public relations.

1.0 COMING EVENTS

2.0 FUNDRAISING APPEALS

Our IT fund raiser obtained $625 from our Members towards the purchase of our new inkjet colour printer, 3 laser toner cartridges, and a pentium 200 computer to run our photoLAN. Thank you to all the Members who helped with donations.

Donations of durable goods are our easiest resource builders.

On 13 January 2001 Tim Browning delivered 6 strips of ready made grass (approximately 5 square metres) which have been laid in two areas. One in front of the Sariputta Room and the other at the North west corner of the Sariputta room near the Bodhi tree. Thank you Tim.

On 14 January 2001, Audrey & John Hurley (The Doves of Peace - pigeon people) donated a ceramic hand basin, a stainless steel laundry trough, a toilet bowl and some shower fittings.

Thank you Audrey and John for your kind donation.

• Fundraising Raffle

Our next fundraising raffle will start on 20 February 2001, pending permit approval from the Victorian Government Office of Fair Trading and Business Affairs.

1st Price is a hand made double quilt donated by Lyne Lehmann’s mother.

2nd Prize is an electric travel shaver.

3rd Prize is a set of 3 gift cards with Ch’an paintings by John D. Hughes

Thank you to Lyne’s mother June for her kind gift.

Your gifts of durable goods are welcome.

• Valentines Day fundraiser Stall

Julian Bamford will work with Frank Carter in planning for our Valentines day Gift and Flower stall.

If you would like to make a donation of money it should be made payable to the Buddhist Discussion Centre (Upwey) Ltd.

Gifts to our Centre are not tax deductible.

3.0 YOUR HELP IS NEEDED THIS WEEK

We need space for the installation of two reclining Buddha images in our Ch’an garden, so we are making a “village square”.

On Sunday 14 January, our Teacher and four of our Members, Frank Carter, Rodney Johnson, Julian Bamford and Philip Svensson moved the Western Gate to a new position about 3 metres further west.

In preparation we cut down an old Apricot tree leaving a small stump in place.

Once the Gate was fixed in place with two buttresses fixed on either side, the Members spread three buckets of water from the Buddha Rupa altar onto the ground between the two Western Gate posts, followed by the of pouring four buckets of water from the Padmasambhava altar.

The gate was then sprinkled with water to bring out the beautiful colours in the mosses and lichen on the wood and the richness of the old timber.

Now as Members and visitors walk under the Western Gate they can go into Pure Land.

The total time taken to complete the project was one and three quarter hours (8.75 person hours).

To create space for the “village square” we need your help this week to move the Northern Gate Bell Tower further north in the garden.

The gate will be moved as one piece, and as the roof is covered with slate tiles, helpers will need to wear safety hats to avoid the possibility of head injury from falling slate. Helmets will be supplied.

Come to our Centre at 33 Brooking Street Upwey on Monday between 9.00am and 3.00pm, between 2pm and 5pm this Tuesday 16 January, Wednesday 17 January and Thursday 18 January.

Please ring first on 9754 3334.

On Monday ask for Anita Svensson between 9.00 am and 3.00 pm.

On Tuesday ask for Julian Bamford or Frank Carter between 2pm and 5pm.

On Wednesday ask for Lisa Nelson between 2pm and 5pm.

And on Thursday ask for Julian Bamford between 2pm and 5pm.

If you ask Julian, Lisa, Frank or Anita we will give you a free special pot plant.

3.1 FIRE RISK REDUCTION DO LIST FOR WEEK 3 - Mon 15 to Sun 21 Jan 2001

*** Double your own awareness of fire risks and work to reduce risk

*** Read your fire drills

*** Keep all fire buckets and drums filled with tank water

*** Keep all hoses untangled. Do not role in a circle.

*** Water the bodhi tree

*** Water gardens and lawns regularly

3.2 Weekly Do Lists

Members who can help please put your name on the DO LIST BOARD IN THE LIBRARY and cross out the items when complete. Please fill in LAPAM database report on same day as you do the task.

LAPAM DO LIST FOR THE WEEK 15 JANUARY TO SUNDAY 21 JANUARY 2001

1.Complete top dressing of lawn area between North gate and West gate with onsite turf (located behind wood store)

2.Relocate North Gate Bell Tower

3.Remove cloth below Protector from rear fence on Buddha Rupa alter

4.Treat new flooring in reading room with Durosilpaste Wax

5.Repair step near sink between dining area and kitchen

6.Repair Ch'an Academy sign located at South East corner of hall along driveway

7.Fix and/or replace garden light on altar behind Buddha Rupa

4.0 NEWS OF PROGRAM CHANGES

• Australia Day Celebrations

For information about the celebrations at the Centre on Australia Day, please see our radio broadcast, the Buddhist Hour on Sunday 14 January 2001, radio broadcast No.122 at our website www.bdcublessings.one.au

Members wishing to purchase an Australian Flag, please see Frank Carter.

• BDDR On Line

Evelin Halls will be uploading many articles and photographs onto the BDDR Vol.10 No.3 Online in the week ending 20 January 2001.

Members and friends can view the BDDR Vol.10 No.3 at www.bdcu.org.au and www.companyontheweb.com/buddhamap.

History was made on 2 December 2000 when the first digital editorial of the Buddha Dhyana Dana Review Volume 10 No. 3, titled 'First BDDR editorial Online' was placed on the www.companyontheweb.com/buddhamap website, at approximately 0015am by webmaster Evelin Halls. This is the first editorial online.

The first BSB (new series) Issue 48 was placed on www.companyontheweb.com/buddhamap website on Thursday 21 December 2000.

Thank you to Evelin Halls. Sadhu Sadhu Sadhu

• Chinese - Vietnamese New Year Celebrations 2001

The Chinese - Vietnamese New Year occurs on 24 January 2001. This year we have a change in our operations for celebrating this event.

Following is a letter that we have sent to the 48 Buddhist organisations in Victoria that we deal with on a regular basis.

“Dear Friend in the Dhamma

Please accept our New Years Greetings, our warm wishes for long life, good health and happiness to you and your organisation.

We are writing this letter to make you aware of some changes in the Chinese -Vietnamese New Year celebrations at our Centre in 2001.

Some Members of our Neighborhood community have expressed discomfort about the amount of traffic that is generated from our Centre by the numerous activities that we hold throughout the year. In order to generate harmony among our neighborhood community, we have decided to reduce the amount of visitors to our Centre this New Year.

It is for this reason that we can only invite 5 persons from your Organisation to join us in celebrating the Chinese-Vietnamese New Year for 2001.

Our Members look forward to welcoming the 5 Members from your Temple, in celebrating the Chinese New Year 2001. We see this ceremony of visiting fellow Buddhist Temples as a peak Dana practice for our Members and to extend and develop our five styles of Friendliness, Practicality, Professionalism, Cultural Adaptability and Scholarship.

Please call our Centre on (03) 9754 3334 to tell us the time and date that you will be visiting our Centre.

We wish you and your organisation Long Life, Good Health and much happiness.

May you continue to dwell in the Triple Gem

Your Friend in the Dhamma

With Metta

Anita Svensson, Director / Secretary on behalf of

John D. Hughes Dip. App. Chem. T.T.T.C. GDAIE

Vice-President, WFB

Founder, Buddhist Discussion Centre (Upwey) Ltd.”

• Fusion of Our International Dhamma Activities (IDA) Task Unit and Knowledge Management (KM) Task Unit

Because of increased parallelism and like focus, fusion between these two Task Units has meant that they have become

reconciled. On 28 December 2000 it was decided to merge the Knowledge Management and International Dhamma

Activities Task Units.

Fusion of the two Task Units has been proceeding for some time with sharing of common web sites. This fusion peaked at the World Fellowship of Buddhists Conference in Bangkok Thailand in December 2000.

Our Members who attended were: John D. Hughes, Julian Bamford, Vincenzo Cavuoto, Jocelyn Hughes, Julie O’Donnell, Vanessa Macleod and Anita Svensson, who worked together to represent our Centre as well as providing support for the conference secretariat.

There are two other Task Units that remain separate: LAPAM and CGR. Local and international communication is identical in structure because we treat our writing in English as a Second Language (ESL).

We have not written a separate Knowledge Management Task Unit report.

We will now have joint Vice Presidents for the IDA Task Unit. They are John D. Hughes, Vice President and Julian Bamford, Joint Vice President.

John D. Hughes manages the International Dhamma Activities (IDA) Task Unit.

5.0 SANGHA NEWS

5.1 Reclining Buddha Image Arrives

A Reclining Buddha Image donated to the Centre by Venerable Ajarn Chanhphy Manivong will arrive at the Centre on the 21st of January 2001.

To prepare for installation of the Image we plan to move the Northern Gate Bell Tower further north and the Western Gate has been moved further to the West of the garden.

6.0 KEYNOTE OPPORTUNITIES

6.1 e-bugle

Evelin Halls is training Julian Bamford, Anita Svensson and Lisa Nelson to enter articles directly from Brooking Street Centre to one of our web sites.

6.2 Save our Teacher’s Time in Filing and Accounting Records

See Frank Carter and Julie O’Donnell for what is needed.

6.3 Offerings to Padmasambhava

As of the 8 January 2001 there will be no offerings of flower's on the Padmasambhava altar.

With strong winds the potential for broken vases is high. One was found cracked and cannot be used again. One offering bowl was broken.

Offerings of flowers can be done from inside by visualising the offering being made to the main altar.

6.4 BDDR Volume 10. No. 3 Online

Working documents for the BDDR are kept in our hall of assembly. The current Do List is at file ref: I:/km/bddr/v10n3/todolist. Do List items include:

1) Maintain BDDR mailing list up to date

2) Scan photographs from millennium world peace summit.

3) Scan photos from Venerable Thero who wrote “Lord Buddha’s Noble Supreme Way of ‘World Peace’ and include

appeal.

4) Inclusions to BDDR Volume 10 No 3

* International Dhamma Activities Task Unit Report, July to December 2000 Report

* WFB Standing Committee on Women meeting minutes;

* “Using a Gap Analysis to Show Risks of Power in our ‘Untidy’ Network Relationships.

* 5-Day Bhavana Course Report 26 to 30 December 2000.

* WFB Thank you letter from Phan Wannamethee

* WFB 21st Conference photos

* Boudha Gaya Temple appeal

* Dhammarajika orphanage appeal and other regular appeals

6.5 Fundraising and Special Projects

6.5.1 BDDR

All Task Units are reminded of the urgency to prepare plans for the achievement of our financial objectives for the year 2000-2001.

IDA to raise $3000 to pay for print & postage of abstracts of BDDR VOL 10 No.3 articles on the website.

See Julian.

6.5.2 InkJet Colour Printer

We have purchased a HP-deskjet 840C-Colour inkjet printer. This printer is connected to PC13A which is the new CGR workstation located in the CGR office near the lending library.

We need to print our colour brochures on site.

Cost is $275.

On Windows 95 or 98, 8 Mb of RAM is needed with 486 processor or better.

Shared network work Printing is not supported.

HP tri-colour inkjet print cartridge HP [17] equivalent to HP C6625

Printer software (Microsoft Windows) on CD ROM, User’s Guide and Power Cable.

See Frank.

6.5.3 Quality of New Printer

On 13 January 2001 a A4 digital image copy of the "Healing Monk" in Bangkok was printed from our Database.

The quality of the image printed from the new HP-deskjet 840C-Colour inkjet printer is extremely satisfactory. Members should see Brendan Hall or Frank Carter for training on how to use this software.

6.5.4 Fragrance Corner run by Julian Bamford and Evelin Halls

Please see the “Fragrance Corner Price List” attached to this BSB, for the entire list of items that we have for sale. Members can purchase from a range of over 30 items.

Members who may wish to help in selling and managing this project please see Evelin or Julian.

A roster is available in the ‘Roster Folder 2001’ kept in the CGR office in the ‘Work -in-Progress’ tray, on the wooden stationary cabinet. Please place your name on the roster if you can help.

Members are requested to bring flowers from their own gardens or make posies from the flowers from the Centre’s garden for sale.

I:km/fragrnt2

6.5.5 Dragon King Photo and Dragon King Offering Sphere

The new inkjet will print the colour photo of the Dragon King.

The Dragon King cards are $10 including GST, the Dragon King Offering Spheres are $10 including GST and the jewel mandala boxes are $6 including GST.

Please see the Fragrance Corner and Evelin or Julian and helpers if you would like to purchase any of these items.

6.5.6 BDDR Mailing List Fundraiser

Julian Bamford is telephoning persons on our Australian BDDR mail list to ascertain firstly, if they would like to continue to receive the BDDR and secondly, if they would like to donate money towards any of our projects.

6.6 Bhavana Course from 26 to 30 December 2000

Our Teacher taught the Five Day Bhavana Course from the 26 to 30 December. The course commenced with a Puja led by Francisco So.

A report written by our Teacher John D. Hughes and Julian Bamford has been placed on our website for the online BDDR Vol 10. No.3. The report has been loaded on two web sites: www.bdcu.org.au and www.companyontheweb.com/buddhamap in the BDDR Online

The original document can be found at ref: i:/jdh/5dydec00.doc

6.7 Buddha Dhamma Chanting On-site

The Saddharama Smriti Upasthana Sutra mentions 32 benefits of hearing Dhamma .

They are:

When a Master preaches the Dharma, he is like a parent to his audience, and he is like a bridge across the river of birth and death.

When one hears what one has never heard before, one attains new realisations. Once one has knowledge, one can begin to think about what one has learned.

Once one has begun to think about what one has learned, one has truly begun to practice self-cultivation.

Once one has begun to practice self-cultivation, one will abide in peace. Once one has begun to abide in peace, one can begin to benefit others; and then a mutually beneficial interaction can begin.

If one is able to abide in peace, then even hardship will not seem disturbing.

If one listens to the Dharma, then roots of goodness will begin to grow where formerly they did not grow.

If one contemplates what one has learned, then one will become prepared for liberation.

Listening to the Dharma can lead people with perverse views to change their views to right ones and listening to the Dharma can help people destroy unwholesome thoughts whenever they arise.

Listening to the Dharma increases goodness of mind and rids one of evil mental causes and conditions.

Listening to the Dharma keeps one from being scattered and disorganised in one’s activities.

Listening to the Dharma leads one toward the company of good people and leads one away from selfishness and falseness.

Listening to the Dharma encourages one to care for one’s parents and believe in karma; it also shows one how to live a long life.

Listening to the Dharma leads one to be raised by others and protected by heavenly beings, and it causes one’s deepest wishes to be fulfilled.

Listening to the Dharma brings one all the joys of the Dharma and keeps one from sloth and laziness.

Listening to the Dharma causes one to progress quickly, to understand gratitude and to think often on the meaning of death.

If one has listened often to the Dharma, at the time of one’s death, one will not cling to life or feel remorse for what one has done.

Ultimately, listening to the Dharma will lead one to Nirvana.”

You can hear Buddha Dhamma Chanting in the Hall of Assembly at our Centre at 6.30am to 7.00am on regular dates throughout the year.

Chanting is scheduled to coincide with the four phases of the moon. Julian Bamford organises the chanting sessions.

The dates of the next three Chanting sessions are:

• 16 January 2001 (Waning Moon)

• 24 January 2001 (New Moon)

• 02 February 2001 (Waxing Moon)

All Members are welcome and encouraged to attend.

There is an English translation of the Iti Pi So done by Francisco So and given to our Centre, but the English Iti Pi So translation on the current chanting sheet is not the one done by Francisco and therefore cannot be used and retyped for a radio script, for example. We can use these translations for study of chanting, but we do NOT have permission to distribute them in any other written form.

6.8 Maintaining our Centre as a Suitable Location for the Buddha Dhamma to be Propagated - Daily Cleaning of the Centre

Members are requested to help maintain a high standard of cleanliness. We must preserve our Centre as a suitable location for the Buddha Dhamma to be taught and preserved. A list of tasks is available in the Roster Folder 2000. Please see Lisa Nelson, Isabella Hobbs or Anita Svensson.

6.9 Need For Environmental Control

Please keep the Library area clean and uncluttered.

6.10 Prajna Paramita Puja Prayer & The “Explanation of Sutra and Chanting Mantra" Puja

Francisco So conducted two pujas at our Centre on Sunday 7 January 2001.

In the morning from 9.30am to 11.30am he conducted the Prajna Paramita Puja Prayer.

From 1.30pm to 4.00pm with "the Explanation of Sutra and Chanting Mantra" Puja.

Tim Browning brought Francisco So to the Centre.

We thank Francisco So for his great contribution to our Teacher’s health and Long Life and wish him to come again and again and again.

6.11 Roster for Preserving the Buddha Dhamma Teachings by John D. Hughes

A Roster for Preserving the Buddha Dhamma Teachings by John D. Hughes was prepared on 6 January 2001. Created by: Lisa Nelson, Julian Bamford and Evelin Halls

Because we are living in a Dhamma ending age, it is important that we preserve the Buddha’s Teaching’s. This is why we audio tape the Dhamma Teaching’s by our Teacher John D. Hughes as a priority.

Below is a Roster for Members to designate themselves to be in charge of audio taping the Buddha Dhamma Teaching’s on Monday, Tuesday and Friday nights.

There should be at least two persons who are able to be at the Centre to audio tape the Teachings and two other persons as nominated back-up persons.

If Members are unable to be at the Centre on their designated night please organise the change of persons one week in advance with nominated back-up persons and confirm by email.

When Members are to audio tape JDH Teaching’s they must be setup at 7.15pm.

Members must check:

• Members must check the audio tapes to see if they work correctly,

• To rewind and fast forward the audio tape,

• To see if the Tape recorder works correctly.

The audio tapes are stored in the Library Storage Unit. After completion of the Teaching Members must put the audio tape in a case above PC5A for preservation.

There are still available spots on Monday and Friday evenings.

Members are welcome to assist with this important project. Please add your name and contact telephone number to the Roster in the "Roster Book" which is located in the CGR Office. There is also a copy on the Do List Board in the library.

7.0 OH&S NEWS

FIRE SAFETY PROCEDURE FOR MEMBERS WHO WILL LEAVE THE CENTRE IN THE EVENT OF A ‘FIRE ALERT’.

All Members must know that there is a safe community Fire Refuge located at RECREATION RESERVE, ALEXANDER AVE (OFF DARLING AVE), UPWEY or UPWEY COMMUNITY HALL, 1440 BURWOOD HIGHWAY.

7.1 Infection Control

Members are advised that daily cleaning of the bathroom and toilets is a necessity in maintaining a safe standard of hygiene. Washing down of the tiles with bleach on a daily basis and with Exit mould on a weekly basis will be necessary. Please see the “Do List’ on the DO LIST NOTICE BOARD in the Library.

Care should be taken when using Exit Mould as it is a chemical. Bleach is an option for cleaning. Persons with respiratory problems are advised to use an alternative such as bleach.

The mould that often grows in bathrooms is called “Mould: Biological Name - Asper-gillus”. The Oxford English Dictionary defines it as a genus of microscopic fungi resembling a holy-water sprinkler in appearance growing on decayed organic matter.

Black mould: Biological Name: Aspergillin; 1. a black pigment found in the spores of various species of Aspergillus. 1891: the spores of aspergillus niger, when treated with very dilute amonia, yield a dark coloured solution from which a slight excess of hydrochloric acid throws down aspergillin as a black, bulky, flocculent precipitate. Since the name aspergillin was originally proposed by Linossier for the black water insoluble pigment of the spores of aspergillus niger, it would appear desirable to avoid applying it to other substances. 2. a name given to various anti-biotic substances obtained from different species of aspergillus.

Aspergilliosis: is an infection with the fungus asper-gillus, most often found in the respiratory organs of birds, and mammals including human beings.

7.2 First Aid Training

Anita Svensson available on Monday afternoons for training. Please see Anita to make a booking.

7.3 Hazardous Substances

We will commence using the classifications listed in the Technical Report entitled ‘List of Designated Hazardous Substances [NOHSC:10005(1999)]’, April 1999, published by the National Occupational Health & Safety Commission.

This publication was donated by Stuart Amoore.

Appendix I. II, III of this report contain a Key to relevant Risk Phrases that give a health effect.

For example : In Appendix I ‘R26’ is ‘very toxic by inhalation’

8.0 JDH ROSTER NEWS

8.1 Attendant Roster

Members, why not start the year 2001 by putting your name and available times into the Roster Book to make good causes to continue coming to the Centre.

The Roster 2001 folder is kept in the “Work In Progress” tray located on the brown storage unit in the CGR office. Members attending the Centre during the day are requested to place their names on the Roster.

If you require help please see Lisa or Anita.

9.0 JDH NEWS

9.1 JDH’s Health and Good Rest

Preserving our culture for the next 500 years. It is our responsibility to ensure that the Centre continues to operate.

For our Teacher’s health and good rest and for the safe and continuous operation of our Centre, there must be at least one Member in attendance at the Centre at all times.

In order to get to this ‘best practice’ initiative, CGR task unit has developed a ‘Roster Book 2001’. Our time is important. Writing our names into a Roster book allows persons to schedule their time correctly and ensures that our Teacher is attended to at all times.

This takes the flurry and worry out of "guessing who will come to the Centre today".

9.2 JDH’s Trip to The Nobbies

JDH wishes to go to the Nobbies in Cowes on Phillip Island on the 31 January and 1 February 2001, suitable attendants are required. The sea air is very beneficial for our Teacher’s health and long life.

10.0 MEMBER’S NEWS

10.1 Vanessa Macleod's new role

On the 29 January 2001 Vanessa will commence her new position as a Customer Service Supervisor in the International Division of Qantas. This position focuses leadership, support and performance management of all cabin crew.

10.2 Anita Svensson

Anita Svensson will be attending the Centre on Mondays from 9.00am to 3.30pm.

10.3 Stuart Amoore

On Friday 12 January 2001, Stuart Amoore chanted for 3 hours in front of the Buddha Rupa image, under instruction from Venerable Ajarn Manivong.

Sadhu Sadhu Sadhu

11.0 TASK UNITS

Our Members names are deleted if it appears unlikely they can give active input to the Centre during January, February and March 2001.

ALL MEMBERS ARE REMINDED TO PLEASE CHECK YOUR Email.

11.1 Local Area Planning & Asset Management (LAPAM)

Colour Code: Green. Frank Carter is LAPAM Manager. Julian Bamford, Stuart Amoore, Jan Bennett, Tim Browning, Frank Carter, Brendan Hall, Lenore Hamilton, Isabella Hobbs, David Igracki, Leila Lamers, Lyne Lehmann, Lisa Nelson and Pennie White.

11.2 Corporate Governance & Reporting (CGR)

Colour Code: Red. Anita Svensson is CGR Manager. Pam Adkins, Lenore Hamilton, Rilla Oellien, Amber Svensson, Isabella Hobbs, Lisa Nelson, Anita Svensson, Evelin Halls, Rodney Johnson, Clara Iaquinto, Lainie Smallwood and Santi Sukha.

11.3 International Dhamma Activities (IDA)

Colour Code: Yellow. John D. Hughes is IDA Manager. John D. Hughes Vice-President, Julian Bamford Joint Vice-President, Pam Adkins, Tim Browning, Vince Cavuoto, Leanne Eames, Evelin Halls, Jocelyn Hughes, Vanessa Macleod, Julie O’Donnell, Rilla Oellien, Maria Pannozzo, Orysia Spinner, Santi Sukha, Amber Svensson, Anita Svensson, and Pennie White.

12.0 IDA NEWS (Incorporates old Knowledge Management KM)

(International Dhamma Activities includes all Dhamma and Prajna Paramitta Teachings, Chanting and Bell Pujas, Translations, John D. Hughes Collection, Audio and Video Recording, IT systems including our seven Websites, Web master training, e-commerce, Data Warehouse and the LAN, BDDR, BSB and other Publications, Buddhist Hour Hillside Broadcast and Ch’an & Sumi-e classes, WFB and WBU and Website indexes).

12.1 Recent titles of Hillside Radio Broadcasts

14 January 2001

Our Australia Day celebrations in this Centenary of Federation Year

7 January 2001

Planning 32 Benefits for our Listeners

1 January 2001 12 midnight

Meeting with the New

31 December 2000 11am

Reviewing the last Millennium

23 December 2000

Buddhist events during other religion’s Holy Days

17 December 2000

The benefits of Chanting

10 December 2000

The BDC(U)Ltd. as a Spiritual Training Centre of the WBU (World Buddhist University)

3 December 2000

Can you make your own happiness?

26 November 2000

How to get the most results from merit

19 November 2000

How do we manage a supply chain to administer Dhamma?

12 November 2000

The Benefits of Living the Middle Way

5 November 2000

Why is it difficult to deal with Chivalrous Persons

29 October 2000

The Dhamma Ending Age

22 October 2000

Some differences between the Kamma of Women and Men

15 October 2000

The Four Kinds of Nutriments

8 October 2000

The Sophistication factor of a persons contributions to charity

1 October 2000

How ought we view our ancestors? Where are they now? How can we help them today?

24 September 2000

Anniversaries for some, blank for others

17 September 2000

How there is connectivity between past and present Temples (because of leisure time)

10 September 2000

Can learning be conferred?

3 September 2000

When will you find the first type of Wisdom

27 August 2000

Finding the commonalities in our last 20 Buddhist Hour radio broadcasts

We would like to thank Brendan Grainger, the manager of Hillside Radio at 87.6 FM and 88.0 FM, for his assistance in training our Members to operate the radio panel, the continuing technical assistance for the 'Buddhist Hour' broadcasts and the help with pre-recording the Buddhist Hour scripts and chanting in the last month.

May Brendan be well and happy.

We would also like to thank Janette Grainger for all her help and the support she has given to the 'Buddhist Hour' radio broadcast team.

May Janette improve her health and be well and happy.

12.2 Radio Broadcasts On-line

The 'Buddhist Hour' radio show is broadcast live on Internet radio at www.gbradio.com on Sundays from 11am to 12pm.

On Sunday 10 December 2000 the "Buddhist Hour" Radio Broadcast was broadcast with sound via the Internet for the very first time. Hillside Radio (formerly Knox FM) have combined resources with Great Britain Radio and have been experimenting with live global Internet broadcasts since the 9th December 2000.

This means that persons from all around the world are able to hear the Radio Broadcast that consists of chanting and Buddha Dhamma texts.

You may hear our broadcast online on Sundays at 11:00 at www.gbradio.com.

Thank you Brendan and Janette at Hillside Radio and to Great Britain Radio and their technicians and Webmasters

As ‘gbradio’ is a very popular station, it may happen that you cannot get a connection. In that case, just keep trying until you get through.

The website address was www.gbradio.com and is affiliated with Hillside Radio.

12.3 Radio Broadcasts Weekly Production

Pennie White our Radio Broadcast Producer for the past few months will produce The Buddhist Hour on January 14, 21 and 28.

From 4 February Lisa Nelson and Julian Bamford will share this position, as we continue to train new broadcast producers.

12.4 Request for Buddhist Hour Broadcast

Thanks to Isabella Hobbs for mailing a copy of the “Buddhist Hour’ of Sunday 7 January 2001 Radio broadcast to Venerable Tang from the Vietnamese Buddhist Temple in Fawkner.

Venerable requested that we send him a weekly audio tape of the 'Buddhist Hour' so he can play it for his younger Vietnamese students who cannot speak much Vietnamese.

We plan to send the Venerable a weekly copy of the tape. To help with organising to produce regular copies of the tapes and help with mailing it out to the Venerable, please see Evelin Halls.

12.5 Sumi-e

The dates for Sumi-e taught by Master Andre Sollier for 2001 are as follows:

Saturday 17 March 2001 Painting Class 1.

Saturday 31 March 2001 Workshop ‘How to Stretch and Preserve Paintings’

Saturday 21 April 2001 Class 2

Saturday 12 May 2001 Class 3

Saturday 9 June 2001 Class 4

Saturday 14 July 2001 Class 5

Saturday 18 August 2001 Class 6

Saturday 15 September 2001 Class 7

Saturday 13 October 2001 Class 8

Saturday 10 November 2001 Class 9

Saturday 24 November 2001 Workshop ‘How to Stretch and Preserve Paintings’

Please contact Julian Bamford on (03) 9754 3334 for further information and to place a booking for the classes.

12.6 Ch’an classes for 2001 taught by John D. Hughes

Ch’an classes are held on the last Sunday of the month.

The first Ch’an class for 2001 will be on Sunday 28 January 2000. John has empowered Julian Bamford and Jan Bennett to run these classes. To register or for referrals to potential new students please contact Julian Bamford or Jan Bennett on 9754 3334.

12.7 IT NEWS

12.7.1 BDDR Software

Please do not use PC7A anymore to write texts with Microsoft Word for the BDDR.

From now on the BDDR will be written with Word Pro. This way, more than one computer will be available for Members to help in editing the BDDR.

12.7.2 Creating our electronic filing system and database

Brendan Hall continues to scan our photos into our database.

On 13 January 2001 an A4 digital image copy of the "Healing Monk" in Bangkok was printed from our Database.

The quality of the image is extremely satisfactory. Members are needed to help scan in photos and documents . Please see Brendan Hall for training on how to use the photo scan on PC13A and Anita Svensson on how to scan in documents on PC1A.

12.7.3 Original website www.bdcu.org.au

Thank you to Santi Sukha, who made great improvements to our Original website www.bdcu.org.au and brought this site back to life.

This website is now securely uploaded on the big American server and the BDC(U)Ltd. has full access to change and update this site at any time.

Santi has spent many hours to set up the site on the new server and make the necessary changes and updates. The HTML code had to be cleaned up and rewritten.

The BDDR Volume 10 No.2 is now uploaded on this site as well as the Editorial for the BDDR Volume 10 No. 3. So you can find the BDDR online at www.bdcu.org.au AND on www.companyontheweb.com/buddhamap

The original website has a new navigation bar and many improved features. Be welcome to go online and have a look at this site which is truly beautiful, and there is more to come!

Sadhu Sadhu Sadhu

12.7.4 Computer Maintenance on PC3A

It is not possible to successfully log out of Windows on PC3A. Therefore, please do not attempt to log out as you cannot shut down and when the PC is turned off without being logged out of properly it may cause damage to the hard drive. However, you will still need to sign off as the user.

12.7.5 New Computer PC13A

A new computer has been installed by Santi and Frank in the CGR office area.

Members can now send and receive e-mails from PC13A.

This system numbered PC13A is working and connected to the LAN. The software that is available on PC13A is:

1. Image Viewer

2. (E)Zip 100

3. Canon Scan

4. Acrobat Reader

5. Eudora

6. Iomegaware

7. StarOffice 5.1

Thank you Frank Carter, Santi Sukha, Brendan Hall and Evelin Halls.

12.7.6 HP-deskjet 840C-Colour inkjet printer

We have purchased a HP-deskjet 840C-Colour inkjet printer. This printer is connected to PC13A which is the new CGR workstation located in the CGR office near the lending library.

12.7.7 Installation of Backup Computers for Members at their Homes

Our Teacher has recommended Members should install backup computers in their own homes to protect themselves against loosing their information.

There are several ways by which data loss can occur including the hard disc drive crashes, power spikes occur, or a virus attacks the software and/or data.

Installing a backup computer will also help Members better understand the IT systems we have at the Centre.

In order to make it easier for Members to follow their Teachers advice Frank Carter will provide computers to Members at a once off low price via Companion Trading Pty. Ltd.

This offer is not available to Members friends or family as there is a limited number of systems which Frank can supply.

Two price options are provided.

1. Pentium 120, Tower case, 16 mb ram, 1.2 gb hdd, CD Rom, 14" monitor, sound card, keyboard, mouse. Price $250 including GST

2. Pentium 200, Desktop case, 32 mb ram, 1.6 gb hdd, 24 speed CD Rom, 14" monitor, sound card, keyboard, mouse. Price $325 including GST.

Upgrades to 15" monitors are available at an additional $50 including GST.

12.7.8 'Enterprise Network & Computer Systems Rationale' written by Santi Sukha

Our Teacher recommends that our Members read the "Enterprise Network & Computer Systems Rationale" on-line by logging onto www.companyontheweb.com/buddhamap or by going to BSB Issue Number 49, 6 January 2001.

12.8 New Year Greeting Cards To WFB Conference Participants

150 New Year Ch’an Greeting Cards have been written and were posted on Thursday 5 January to participants from the 21st General Conference of the World Fellowship of Buddhists held in Bangkok Thailand in December 2000.

Thank you to our Teacher and Leanne Eames for funding the postage cost for this meritorious activity.

12.9 New Year Greeting Cards

On Monday 8 January 2001, 68 New Year greeting cards were sent to Buddhist Organisations in Victoria. On Tuesday, 9 January, a New Year greeting card was sent to His Holiness Sakya Trizin and Jetsun Kushola.

On 31 December 2000 12 New Year Greeting Cards were sent to our Local, State and Federal government officials.

The normal turn-a-round time for delivery is two days, but due to an increase in demand over this Christmas holiday period it is now a week.

12.10 WFB Conference Photos

We plan to upload many photos taken at the WFB conference last December to the BDDR Online.

Can the Members who attended the WFB conference please see Evelin or Santi to help with the names of the people shown on the photos, both the digital photos and the printed photos.

12.11 Web Site News

12.11.1 The WFB Standing Committee on Women website

The WFB Standing Committee on Women website was launched on Saturday 6 January 2001 by Evelin Halls and Anita Svensson.

The WFB Standing Committee on Women Newsletter was uploaded on Monday 15 January 2001 at 12.30 am. The site can be accessed at www.bdcu.org.au

Click on to the hyperlinked text “World Fellowship of Buddhists Standing Committee on Women web page is available from here.

12.11.2 New Years Eve

Beautiful photos taken at the Centre on New Years Eve are online at www.skybusiness.com/j.d.hughes.

12.11.3 Web Masters Training Session

On Wednesday 10 January 2001 at 11am, Manager Enterprise Technology and Web Master Evelin Halls ran a Web Master training session at Julian Bamford's home for Julian Bamford and Frank Carter.

Software needed for creating web sites has been installed on Julian's computer and Frank will be installing the same programs on his computer in the next week.

The programs used by us to create our Web pages are Star Office 5.2 (which has HTML editor), First Page 2000 and Coffee Cup FTP.

Frank will be learning the software by building John D. Hughes new Website for painting sales which will be named adadart.one.net.au

12.12 Update Your Do Lists Weekly

We are now in week No.3 for 2001.

Members are requested to review and update their Do Lists on a weekly basis.

Commencing from this week could you please write your 'Do List' for 7 days, running from Monday to Sunday, email to all Members, and then print out and display on the Do List Board in the library.

Do Lists are an important source of information capture about the work inputs and outputs of Members.

As such, the Do Lists (as at 9 Jan 2001) are being kept as a CGR record so that we can track our performance in 'management by walking around' (MBWA) and in the prioritising of tasks and their completion.

The Do Lists are stored in date order (most recent on top) in a white three ring folder, titled 'DO LISTS' in the dexion shelving in the CGR office.

Each Sunday evening the Do List Board will be cleared of the past week's lists.

To assist you with your time and task management it is recommended that you use the Organise software installed on our Centres computers, in parallel with your own diaries and planners.

12.13 John D. Hughes Collection

Bee-Ling Khor, from Malaysia and Member Stuart Amoore have donated 29 Buddha Dhamma books to the John D. Hughes Collection. Many of the books are in multiple copies. Some of the titles include:

“ The Man Who Called Himself Tathagata” by Sayadaw U Silananda; “A Simple Guide to Life” by Robert Bogoda; and “The Brahma in Your Home” by Egerton C. Baptist.

Sadhu Sadhu Sadhu

13.0 LAPAM NEWS

13.1 Reduction of Fire Hazard at the Centre

Members need to be reducing the fire hazard around the Centre. Members attending the Centre are requested to spend some time working on fire hazard reduction.

The Do Lists for fire hazard reduction are displayed on the Do List notice board in the Library.

Members who can help please put your name on the DO LIST BOARD IN THE LIBRARY and cross out the item when complete. Fill in LAPAM database report.

FIRE HAZARD REDUCTION IS A AAA PRIORITY

Our Teacher has requested that the following fire prevention and hazard reduction precautions be attended to.

DO LIST

1. Paint western bamboo fence with fire bar when leaves have dried

2. Re stack fire wood along north fence & wood next to east fence near wood store on pallet

3. Seal off opening under suite Suite 4 along north wall near door

4. Remove dried leaves and grass from around rear of Suite 4

5. Trim bush along south fence next to big tree near compost pile at west end of driveway

6. Remove flammable materials from between Suite 10 and North fence

7. Remove dried leaves, bark and reduce ground cover from area around paint storage drums

8. Locate and install steel rod to lock metal door at rear of Suite 10

9. Trim bamboo and bushes to open path near protector on north side of east gate

10. Trim bushes and bamboo to open path between east gate and north east corner of Sariputta room

11. Remove dry leaves at rear of Suite 10 wood store, around tank and along north fence

12. Remove flammable materials and wood from on top of lawn mower store

13. Remove dry leaves from between the two wood store tanks

14. Fix fly wire to eaves on South wall outside CGR office

15. Paint Fire Bar on pine safety fence located in front of Suite 1(east wall)

16. Complete the removal and safe storage of bamboo along Western fence

17. Remove plastic plant pots from Western fence to metal lined cabinet at Suite 10.

18. Construct fire proof metal store for plastic chairs

19. Setup water pipe over Suite 4 roof

20. Relocate cabinet from below verandah

21. Couple a short hose to Tank 5 and place in Quan Yin pond

22. Store spare hose in Suite 4 to prevent melting in case of fire

23. Fix removeable metal shutters on windows along west wall of house

24. Fix removeable metal shutters on Ch'an Academy windows. (sliding metal sheet to cover window closest to Altar first)

25. Build metal shutters for two storage boxes behind Suite 10

26. Paint East wall of house with buff paint

27. Paint west wall & eaves outside Lending Library and CGR office

28. Paint metal sheets along west wall

29. Paint metal sheets on east wall and Ch'an Academy - use drab paint

30. Change water in fire drum at corner of Ch'an hall

31. Paint wall & cementing sheet on North side wall of CGR office extension

32. Paint wall on south side of CGR office extension

33. Mow lawns and nature strip

34. Water lawns and shrubs

35. Check explosion proof drums for corrosion. Empty water.

13.2 Fire Fighting Team Drill

On Saturday 13 January 2001, seven members of our Fire Fighting Team: Frank Carter, Anita Svensson, Santi Sukha, Rilla Oellien, Pam Adkins, Julian Bamford and Isabella Hobbs went through a practice fire fighting drill and training session.

Dividing into two teams, one team went through the full fire fighting drill while the second observed and took notes on improvements and training needs.

The drill took 30 minutes from start to finish.

The teams then changed places with two experienced team Members coached the two less experienced members of our team in the fire drill procedures.

Using the observers notes and our team debrief, Frank is integrating the improvements identified from the drill into the fire fighting procedure, to improve our effectiveness in the case of a real fire.

The Fire fighting team will hold training drills thoughout the fire danger period.

13.3 New Location for Fire Fighting Equipment Bags

The Fire Fighting Team Members’ Equipment bags, Instruction Sheets and Attendance Check List are now located in the fire-proof store under the verandah (behind the second and smaller door).

13.4 New Green Lawn

We thank Tim Browning who donated turf to the Buddhist Discussion Centre (Upwey) Ltd. to cover the bare patches in the lawn outside the new building. Julian Bamford patched new grass where the old wood heap was.

There is no better fire prevention than well mown green grass surrounding the building.

13.5 New Bamboo Gate

On the 7 January 2001 John D. Hughes, Julian Bamford and Tim Browning constructed a Bamboo Western Boundary fence near the sunken garden.

When the Bamboo is dry it will be treated with fire bar to make it flame proof.

13.6 Quick Response to Fuel reduction

Following our appeal in BSB No. 49 p.4 we are pleased to note fire hazard reduction of fallen leaves under the trees and undergrowth have been picked up and placed on the humus heap over the last week.

We thank Philip Svensson, Isabella Hobbs, Julie O'Donnell, Sally and Julian Bamford for their prompt response to our appeal.

13.7 Eastern Wing Project

The fire resistant cement sheet wall around the base of the Eastern Wing was completed on Sunday 7 January by Stuart Amoore and Frank Carter. Work has commenced on the stairway hand rails. Once the handrails are finished there are two other items to be done in order for the building to be given a final inspection.

1. A water tank needs to be purchased and the down pipes and water pipes need to be installed.

2. Aggi pipes need to be placed in the excavated ground areas to remove run off water.

13.8 LAPAM Database

The Main Menu of the LAPAM Database has been restored. It contains one button, "New Record". A new record may also be added by selecting "New" Record from the tool bar.

The LAPAM Database was back online as of 2 Jan 2001.

13.9 Lawn Mower Maintenance

There is a spare spark plug for the lawn mower located in the "lawn mower house" - in the shelf that contains the books (log book and manual).

13.10 Tool Trailer

Isabella Hobbs has painted the tool trailer green. This to help it blend into the environment.

Thank you Isabella.

13.11 Entrance to Suite 1, Reading Room

The floor of the reading room, Suite 1 has been renovated with new floor boards. John D. Hughes has provided a Geological Display Case that is now located here for viewing as persons enter our Centre.

14.0 CGR NEWS

Includes all administration the legal requirements of corporate affairs, Keeping Minutes, Keeping accounts, Dealing with the Office of Fair Trading and Business Affairs for Fundraising permits, running General Meetings, Organising Task Unit meetings, Dealing with Australian Securities & Investments Commission, Dealing with the Australian Taxation Office, Payment of Accounts, Scheduling the Timing of Happenings at the Centre, Conflict Resolution, OH&S, Publication of BSB, Providing Attendants for the Teacher, Filing and Archiving of Documents, Maintenance of Data Bases including List of Members and Correspondence In and Out, Maintenance of Office Furniture & Office Supplies, Supply of Food and Heating.

14.1 CGR Procedure Manual

CGR have started documenting procedures for the benefit of all Members. The CGR Procedure manual is located on PC1A desk.

CGR have designated a filing cabinet draw for Document Master Copies.

Members may now find Document Master Copies in the CGR Office, Filing Cabinet 7 Draw 1 for all BDC(U)Ltd. documents.

14.2 The CGR Offices equipped with a second computer workstation.

The area of JDH’s old bedroom is being utilized by adding a second CGR workstation and the Lending Library, in space created by removal of the organ.

The organ has been moved into the Library Reading Room and replaced the blue couch.

The blue couch is now in the outdoor Smokers Corner. Stuart, Frank, Orisyia and Anita worked on this project on Sunday December 17.

14.3 Paper Stock

If Members notice that our stock of photocopy paper at the Centre is getting low please e-mail or tell Frank about it so he can bring more from his house where it is stored.

14.4 General Meeting of the Buddhist Discussion Centre (Upwey) Ltd. held on 12 January 2001

A General Meeting of the Buddhist Discussion Centre (Upwey) Ltd. was held on the 12 January 2001 at 8.21pm. Please find below the Agenda and Minutes of the General Meeting.

BUDDHIST DISCUSSION CENTRE (UPWEY) LTD.

ACN 005 701 806 ABN 42 611 496 488

World Fellowship of Buddhists Regional Centre, 33 Brooking Street, Upwey, Victoria Australia 3158, Telephone / Facsimile: +613 9754 3334 Website : www.bdcu.org.au, www.bdcublessings.one.net.au Email:wbu@bdcu.org.au

MINUTES OF THE GENERAL MEETING OF THE BUDDHIST DISCUSSION CENTRE (UPWEY) LTD. HELD AT 33 BROOKING STREET, UPWEY, 3158 ON Friday 12 January 2001

Ref: PC1A Word Pro-i:\cgr\cadsc\meeting\gmjan01

MEMBERS PRESENT : Julie O’Donnell, John D. Hughes, Rilla Oellien, Julian Bamford, Anita Svensson, Tim Browning, Frank Carter, Jocelyn Hughes, Lynn Lehmann, Lenore Hamilton.

MINUTE SEC: Anita Svensson

MEETING OPENED: 8.21pm

CHAIRPERSON: Julian Bamford

APOLOGIES: Lisa Nelson and Isabella Hobbs

Confirmation of minutes of the last General Meeting held on 30 December 2000.

MOTION: That the minutes of meeting held on Saturday 30 December 2000 as read be accepted.

MOVED: Julie O’Donnell SEC: Frank Carter CARRIED

MOTION: That Peter Boswell & Associates be removed as auditor of the Buddhist Discussion Centre (Upwey) Ltd. subject to the consent of the Australian Securities and Investments Commission.

MOVED: Frank Carter SEC: Julie O’Donnell CARRIED

MOTION: That Scott & Co Accountants be appointed as auditors for the Buddhist Discussion Centre (Upwey) Ltd. commencing with the audit for the year ending 30 June 2001, subject to the consent of the Australian Securities and Investments Commission.

MOVED: Frank Carter SEC: Tim Browning CARRIED

MOTION: That the Correspondence Incoming report from 31 July 2000 to 12 January 2001 as tabled be accepted and the Correspondence outgoing report from 31 July to 12 January 2001 as tabled be accepted.

MOVED:Rilla Oellien SEC: Jocelyn Hughes CARRIED

MOTION: That a raffle be held commencing 20 February 2001.

MOVED: Julie O’Donnell SEC: Lenore Hamilton CARRIED

DATE OF NEXT MEETING: 28 January 2001

MEETING CLOSED: 8.29pm

MAY ALL BEINGS BE WELL AND HAPPY

14.5 Correspondence Incoming and Outgoing Report

The CGR correspondence report from 31 July 2000 to the 12 January 2001 shows that there have been 486 incoming correspondence items entered into the Lotus Database and 125 not entered.

There have been 195 outgoing correspondence entered into the Lotus Database from 31 July 2000 to the 12 January 2001 and 258 not entered.

Accurate and timely tracking of our correspondence incoming and outgoing is enabled with the use of our custom developed Lotus database.

14.6 Victorian Buddhist Organisations

The new and updated Victorian Buddhist Organisation Addresses are located in the CGR office on the top shelf of the shelving unit. In a blue folder titled "Addresses and Contacts".

From May 2000 to January 2001 there has been nine new Buddhist Temples open in Victoria.

14.7 Filing of Floppy Disks

We now have a designated safe storage place for Floppy Disks. It is in the CGR office on the PC desk in a container labelled "Filed Floppy Disks".

14.8 Logging All Incoming and Outgoing Telephone Calls

Members please use the telephone log book when we receive incoming and outgoing telephone calls. It is located in the CGR office.

14.9 Monitoring of Drinks Vending Machine

On the 10 January 2001, the vending machine was showing three red lights, indicating the machine was empty.

We contacted COCA-COLA AMATIL VENDING, (the phone and equipment number are located on the front of the vending machine) and were informed it could take up to a week for a new delivery to be made. But that they would deliver as soon as possible. Delivery was made in less than a week.

14.10 Back up for Treasurer

Our Treasurer Pam Adkins will be away from 14 January to 19 January 2001. Lenore Hamilton has the keys to the Dana box in Pam’s absence.

Please keep the treasurer happy.

14.11 Fragrance Corner Price List - GST-inclusive

MAY ALL BEINGS BE WELL AND HAPPY

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